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Bilingual Administrative Assistant

Assist the Operations Manager in all administrative functions, including but not limited to the following:

Project-related & Operational Admin Assistance

Respond to on-the-spot request for administrative assistance from Operations Manager as needed, including photocopying, faxing scanning, materials assemblage, phone calling, and occasional program and operations-related errands. Distribute incoming faxes to staff. Run errands for admin and for single family and multifamily programs. Assist with any single family or multifamily special projects.

Accounting Assistance

Enter accounts payable invoices into QuickBooks. Copy and mail out accounts payable payments. Maintain accounts payable files. Take deposits to banks. Research any payment questions. Other special project as needed.

Front Desk/ Receptionist

Screen incoming calls: answer inquiries on routine matters, refer callers to appropriate staff; take messages in absence of staff; check general voicemail messages every day twice a day.

Filing

Assist in maintaining organized filing systems for admin and single family, creating new file systems with program and operational staff and updating current file system, and regularly filing paper documents. Assist in maintaining organized computer database filing systems.

Office Maintenance

Organize and maintain office supplies: assist in maintaining organized stock of general office supplies, support program staff with needed supplies, maintain informational materials in reception area, and hospitality supplies. Maintain professional appearance of office, including maintaining front reception area and conference areas clear of clutter

Database maintenance

Maintain and update central Mi Casa list of contacts.

As needed, assist with other database entry.

Maintain Notification list of homebuyers and input caller inquires into the database.

Assist in Technology

Assist in maintaining technical and electronic information systems, including running system back-up software daily. Ensure all printers have adequate paper in them and there is at least one cartridge/toner on hand for each printer.

Materials production

Assist in producing informational materials such as flyers to market homes for sale and creating informational displays for events Assist the Fundraising Consultant with preparation of PR materials. Assist with copying and materials reproduction as needed.

Marketing

Assist in marketing single family homes. Attend open house events.

Web searches

Assist in property or other program-related searches on the web.

Meeting Preparation

Assist in organizing Board of Directors meetings, special events and open houses. Assist with organizational and program meeting preparations including set up, providing materials and refreshments.

Mail & Delivery Assistance

Prioritize and distribute mail to appropriate staff. Arrange for courier services, federal express, or other methods of delivering documents as needed. Record incoming payments in Check Log before giving to Operations Manager.

More / LessHow to apply

Email resume' with 3 professional references to cheryl@micasa-inc.org. Resume's without references will not be considered.