Human Resources Assistant , U.S. Mission in Turkey

Subject: Vacancy Announcement
Number: VA-2012/01
Date: January 31, 2012

OPEN TO: Current Employees under Chief of Mission Authority; US Citizen Eligible Family Members (USEFMs), Eligible Family Members (EFMs), and Members of Household (MOH) under Chief of Mission Authority – All Agencies under Chief of Mission Authority

POSITION: Human Resources Assistant
Target Grade FSN-7*/FP-7** or appropriate training level

OPENING DATE FOR APPLICATIONS: Opening of business on January 30, 2012
CLOSING DATE FOR APPLICATIONS: Close of business on February 14, 2012

WORK HOURS: Full-time; 40 hours/week

SALARY: *Ordinarily Resident (OR) Range: TL 42,528 - 50,208 p.a. (Starting gross annual salary)
**Not-Ordinarily Resident (NOR) Range: US$ 35,753 – 39,994 p.a. (Starting gross annual salary)

If the applicants do not meet all the qualification requirements as announced, a trainee level may be established and the starting grade level may be lowered accordingly.

The U.S. Embassy in Ankara is seeking an individual for the Human Resources Assistant position in the Human Resources Office of the U.S. Embassy in Ankara.

NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

BASIC FUNCTION OF POSITION
The incumbent will be the sole person responsible for managing the Merit Based Compensation program as well as coordinating and administering the Personal Services Agreement (PSA) employment including the local guard force at the Embassy; will also provide counseling services on a variety of Embassy policies and practices, local labor law, local social security, American social security, employment conditions and benefits.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact (90) (312) 457-7503.

QUALIFICATIONS REQUIRED
Note: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Following are the minimum qualifications for the FSN-7 (FP-7) TARGET level:

1. Education: Minimum TWO YEARS of college or university studies is required.

2. Work Experience: Minimum THREE YEARS of progressively responsible experience in an HR Office environment is required.

3. Language: Level IV (Fluent) Speaking/Reading/Writing English and Level IV (Fluent) Speaking/Reading/Writing Turkish are required. Language proficiency will be tested.

4. Other Criteria and Skills: Good working knowledge of the 3 FAM and 3 FAH pertaining to LE Staff employment and compensation; Thorough and detailed knowledge of Post Personnel System, Merit Based Compensation (MBC) program, PSA personnel policies and procedures, compensation and employment conditions, performance evaluation, benefits for the employees serviced, local labor law, local social security law, American Social Security Law, LCP and LE Staff Handbook are required; Level II typing (40wpm) ability; Ability to use Microsoft Office Applications, such as Word and Power Point, with a high proficiency in the use of EXCEL. Ability to provide written and oral translations from Turkish to English and vice versa; Ability to maintain PSA due dates, performance records, mandatory age separations, notice dates for PSA employees; high organizational and planning skills for the implementation of the MBC Program; analytical to prepare MBC pools; exceptional mathematical skills to calculate MBC awards, separation pay and other compensation benefits; Ability to read, write and research related policies and regulations and to produce concise, well-reasoned analysis; critical thinking to understand and anticipate American and LE Staff questions regarding MBC program, its supporting structure, theory and practice; strong communication and customer service oriented interpersonal and presentation skills to give periodic briefings and trainings on MBC program are required.

B. Following are the minimum qualifications for the FSN-6 (FP-8) TRAINEE level:

1. Education: Minimum TWO YEARS of college or university studies is required.

2. Work Experience: Minimum ONE to TWO YEARS of progressively responsible experience in an HR Office environment, or the equivalent time working for the U.S. Government is required.

3. Language: Level IV (Fluent) Speaking/Reading/Writing English and Level IV (Fluent) Speaking/Reading/Writing Turkish are required. Language proficiency will be tested.

4. Other Criteria and Skills: Ability to use Microsoft Office Applications such as WORD or PowerPoint, with a high proficiency in the use of Excel. Ability to provide written and oral translations from Turkish to English and vice versa; high organizational, planning and analytical skills is required; excellent communication, customer service, interpersonal, and presentation skills are required.

SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

USEFM and U.S. Veteran candidates generally have an equal preference in hiring; however, a U.S. Citizen EFM who is also a U.S. Veteran receives preference in hiring before all other preference candidates.

ADDITIONAL SELECTION CRITERIA:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident (OR) employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
6. Military Service (for male applicants): Completion of compulsory military service is required.

TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174) that can be obtained from Embassy Gate No. 2 or downloaded from http://turkey.usembassy.gov/job_opportunities.html; or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g. high school diploma, ID card, military discharge document, driver’s license, essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO:
Human Resources Office
Attention: Recruitment Assistant
American Embassy, Ankara, Turkey
Telephone: (0090) (312) 457-7503
Fax: (0090) (312) 457-7322

Please note: Short listing and interviews are normally completed within six weeks of the closing date. Please assume that your application has been unsuccessful if you have not heard from us within six weeks of the closing date.

CLOSING DATE FOR THIS POSITION: CLOSE OF BUSINESS ON FEBRUARY 14, 2011