Program Assistant Nepal

EngenderHealth/Nepal Family Health Program II

Job Description

Post Title: Program Assistant

Duration of assignment: Three months

Duty Station: Nepal Family Health Program II/EngenderHealth, Kathmandu

Supervisors name: Senior Specialist, Reproductive Health Team/ Country Representative, EngenderHealth Nepal

Position description:

The Program Assistant will support in administrative, finance and documentations of program activities of EngenderHealth Nepal and Reproductive Health Team/Nepal Family Health Program II (NFHP II). S/he will facilitate the planning and management of program activities and facilitate communication among NFHP central office, field offices and partner organizations. S/he will be based at Kathmandu office and directly report to RH Senior Specialist/ EngenderHealth Country Representative.

Job Responsibilities:

• Prepare monthly and other periodic administrative reports.
• Prepare documents regarding hiring consultants, request for quotations and purchase orders.
• Facilitate communication and co-ordination between NFHP central and field offices, NGOs in CPDs and key partner organizations.
• Assist in organizing meetings, logistics management, arrangin official appointments and preparing presentations as assigned by the Senior Specialist and other RH Team members.
• Provide assistance in preparing reports, manuals and training / orientation / workshop materials.
• Assist in filing, documentation and other secretarial support.
• Assist with international visitor’s logistics such as hotel reservation, transportation and scheduling.
• Maintain EH staff leave record, time sheets etc
• Co-ordinate in processing of staff medical, education and travel expenses for reimbursement.
• Any other tasks as assigned by the Country Representative.

Qualifications/Experiences:

Bachelor in social science or business/administrative with at least 1 year experiences in working as Program Assistant or Secretary. Secretarial course with strong communications skills and capability to type in English and Nepali is preferred. Knowledge and skills on use of computer, internet, website and other essential computer programs is essential.

Program Assistant Nepal