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Secretary , American Embassy

Position: Secretary, FSN-6; FP-8

Opening date: Friday, February 17, 2012

Closing date: Wednesday, March 7, 2012

Work hours : Full-time; 40 hours/week

Salary: *Ordinarily Resident (OR): R$ 37.609,00 p.a.

(Starting salary) (Position Grade: FSN-6)

*Not-Ordinarily Resident (NOR): US$ 35,753.00 p.a.

(Starting salary) (Position Grade: FP-8)

All ordinarily resident (OR) applicants (See appendix A) must have the required work and/or residency permits (Attached to the application) to be eligible for consideration.

The U.S. Embassy in Brasilia is seeking an individual for the position of Secretary in the Press and Information Section.

Basic Function of Position

Incumbent serves as the executive secretary/administrative assistant to the Country Information Officer; provides secretarial and office management assistance to the Press and Information Section; coordinates program priorities with the Country Public Affairs Officer and Country Cultural Affairs Officer in addition to liaising with the regional Information Officers at other U.S. consulates in Brazil; records/tracks Time and Attendance, processes leave requests, and organizes travel itineraries; processes representation budgeting and reimbursement; drafts and routes official memorandums and correspondence; and, fulfills, processes and files visa referrals.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office. Contact 61-3312-7227 or 3312-7040.

Qualifications required

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education: Completion of secondary (high) school is required.

Experience: experience of secretarial or administrative work including the basics about budgeting and accounting of funds duties is required.

Language: Level III (good working knowledge) in speaking/reading English and Portuguese is required. Language proficiency will be tested.

Knowledge:

- correspondence styles and formats of letters, telegrams and reports; and,

- office administrative practices and procedures.

Skills and Abilities:

- typing Level II (30-59 wpm);

- excellent word processing and database software capability;

- to draft routine correspondence in English and Portuguese;

- in planning and execution of administrative and program arrangements related to cultural activities;

- to work accurately under pressure of time deadlines and conflicting priorities.

Testing may be conducted to determine qualifications.

Selection process

When fully qualified, U. S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional selection criteria

1. Management will consider nepotism/conflict of interest, budget, continuity and residency status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.

3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply. Please submit your most recent Employee Performance Report (EPR).

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

To apply

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or

2. A current resume or curriculum vitae IN ENGLISH that provides the same information found on the UAE (see Appendix B). We will not/not accept any applications that are not submitted in English; or

3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus

4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit application to

Email: brasilia_hr_cv@state.gov with vacancy title SECRETARY

Point of contact

Human Resources Office - Cristina Guimarães
Address: Av. das Nações, SES 801, Lote 3, CEP: 70403-900, Brasília, DF.

Telephone: (61) 3312-7227 or 3312-7040 - Fax: (61) 3312-7641

Closing date for this position: Wednesday, March 7, 2012