Final Project Evaluation
The Indonesia Country Office of the International Organization for Migration (IOM) is looking for a Consultant according to the Terms of Reference below.
Reference No : SVN/ID10/2012/013
Position Title : Consultant, Final Project Evaluation
Duty station : Indonesia
Classification : Consultant
Project : Support to the Indonesian National Police (INP) to implement its National
Community Policing Strategy (POLMAS) in the context of the National Action Plan on Human Rights (RANHAM)
PROJECT BACKGROUND
One of the most significant tenets of Indonesian democracy was the separation of the INP from the Indonesian National Army in April 1999, acknowledging civilian supremacy on internal security matters. Since, the INP has made genuine efforts to reform and adapt to the norms and expectations of a democratizing and rapidly modernizing Indonesian society. While Community Policing is a relatively new concept for Indonesia, substantial results have already been achieved and the INP leadership has showed a continuous and resolute commitment towards reform. Community Policing (referred to in Indonesia as “POLMAS”) is the cornerstone of the INP’s reform strategy. Community-based policing is a people-centered approach that is based on respect for human rights, accountability, and the need for effective Police operations to be conducted in partnership with the communities. The ultimate goal is the creation of a professional, representative, and accountable institution that works in partnership with the public it protects and serves.
A further, significant undertaking towards strengthening the country’s democracy, governance framework, and enhancing overall security has been the development by the Government of Indonesia (GoI) of the National Action Plan on Human Rights (RANHAM). The RANHAM 2011-2014 roadmap for the implementation of human rights standards by the GoI is at the very core of INP-targeted technical assistance relating to the issue and harmonization of human rights-based regulations and policies, and training and capacity development activities aiming to enhance knowledge and implementation capacities amongst Police officers throughout Indonesia.
The 36-month (July 2009 thru June 2012) project aims to contribute to the acceleration of security sector reform in Indonesia, strengthening the rule of law and security, and enhancing law enforcement capacities relating to the implementation of community policing, human rights and gender equality principles and standards. The project is implemented in the framework of the European Commission funded programme “Strengthening the Rule of Law and Security in Indonesia,” alongside complementary activities aimed at supporting the fight against corruption and strengthening the capacity of Indonesian law enforcement agencies.
The overall project purpose is that of improving the capacity of the INP to implement its National Community Policing Strategy in the context of the National Action Plan on Human Rights. Specific project outcomes include:
1. Increased capacity of the INP to elaborate strategies and tools to support the accelerated implementation of human rights-based and gender responsive community policing, in the context of the National Action Plan on Human Rights;
2. Enhanced knowledge of and capacity among INP officers, Directorate General of Human Rights, and RANHAM Committees to participate in human rights based and gender responsive community policing in the context of the National Action Plan on Human Rights;
3. Stimulation of further change management in the INP's operational management procedures, in particular in the field of recruitment policy, as well as the monitoring and evaluation of human rights-based and gender responsive community policing in the framework of RANHAM.
The project also aims to enhance the Directorate General for Human Rights’ (DGHR, of the Ministry of Law and Human Rights) capacity to advocate and monitor the compliance of pertinent ministries and government institutions, including that of the INP, with the provisions of the RANHAM. The Directorate General is supported to refine advocacy, education and monitoring tools relating to human rights principles in relation to the INP and other government institutions and agencies. Through extensive awareness raising activities benefiting DGHR and the national and local RANHAM Committees, human rights standards and implementation responsibilities across the Indonesian Government are being widely disseminated among representatives of relevant institutions and civil society groups, providing citizens with a better understanding of their rights.
***
OBJECTIVES OF THE FINAL EXTERNAL EVALUATION
The objective of the evaluation is to assess the overall performance, immediate impact and achievements of the project, vis-Ã -vis the stated overall project objective, purpose and expected results (outcomes and outputs), and within donor defined parameters.
The evaluation concerns primarily IOM’s performance in designing, implementing and accounting for capacity development activities targeting the INP and DGHR. It will thus seek to determine the extent to which assistance has been meaningful and likely to be sustainable for the beneficiary institutions themselves, as well as the immediate impact of the project on the broader communities they serve. It will also consider any assistance gaps and how capacity building assistance for the Indonesian law enforcement sector may be further enhanced through future interventions. The evaluation will assess overall project implementation strategy and achievement of expected outcomes and outputs, complementing and building on IOM’s earlier and other ongoing programmatic interventions. Observations on immediate project impact and the anticipated sustainability of project achievements, as well as recommendations on IOM’s possible future role in Indonesian security sector reform will be made.
The evaluation will analyze implementation-related performance throughout the project duration, as follows:
1. Relevance: The degree to which the project’s expected outcomes and outputs, activities and implementation strategy were justified and remain valid and pertinent in relation to assessed needs and the national strategy. The Consultant(s) will evaluate the relevance of overall project strategy and activities, in relation with the immediate and expected impact on target beneficiaries, within donor defined parameters.
2. Effectiveness: The extent to which the project's expected results (outputs and outcomes) have been achieved. The effectiveness of the project should be assessed against the purpose and results and based on the indicators in the logical framework enclosed with the project document. Factors contributing to and detracting from the achievement of the project desired results should also be included in the analysis.
3. Efficiency: The analysis and assessment of the overall project performance, outputs in relation to inputs, the utilization of project (and organizational) resources, and implementation timetable. The Consultant(s) will evaluate IOM’s performance in implementing the various project components and determine proportionality of costs to the results actually achieved, to assess the efficiency (the degree to which project resources have been optimally used in the implementation of the project) and timeliness of implementation.
4. Impact: The assessment of immediate impact achieved or likely to be achieved, analyzing both positive and negative, foreseen and unforeseen changes generated and effects on the target beneficiary institutions and the communities they serve, directly attributable to the project. The Consultant(s) will assess immediate project impact, especially as perceived by the beneficiary institutions and other key stakeholders, as well as assess any assistance gaps.
5. Sustainability: The extent to which the project benefits are likely to continue after the end of IOM’s intervention. Along with the durability of the project’s results, the Consultant(s) will also assess opportunities for and make recommendations on the design of specific follow-up interventions to bring about visible and permanent results.
More specifically, final project evaluation will analyze and make recommendations on the following:
Project purpose and design
• The continued relevance of the project purpose, activities and expected results, within donor defined parameters and taking into account other relevant programmes and projects;
• The suitability of the project design, implementation strategy, and established working relationships.
Results: outcomes and outputs
• The quality, range and effectiveness of the intervention and methodology pursued;
• The quality and appropriateness of the inputs provided (technical support, project management, administrative and financial management procedures), operational arrangements, activities undertaken, and outputs and outcomes produced;
• The extent to which activities implemented contributed to the achievement of the overall project objective, purpose and results;
• Identify best practices in the implementation of activities and analyze challenges to the project's success and the lessons learned from managing them;
• Highlight lessons learnt pertaining to the formulation, implementation and oversight of project activities.
Visibility, impact and sustainability considerations
• Awareness of the donor’s/IOM’s intervention, on the part of INP representatives, other relevant GoI counterparts, civil society organizations, and community representatives;
• Immediate impact of the project vis-Ã -vis the overall project objective;
• The sustainability of confirmed project results as well as that – and possible future utility – of established working relationships and partnerships, both those of IOM with beneficiary institutions and those among GoI institutions relevant to the implementation of POLMAS and RANHAM;
• IOM’s position in the field of security sector reform, including perceptions, expectations, misconceptions, and real accomplishments; institutional strategies and trends that may enable the Organization to enhance its security sector reform activities.
The evaluation shall also analyse the overall contribution of the project to the implementation of the RANHAM 2011-2014 and provision of capacity building support to DGHR at the national level and the RANHAM Committees in the targeted provincial and district locations. The evaluation must also provide recommendations to IOM and pertinent GoI and civil society stakeholders with regards to identified gaps and areas that may require the design of future, specific interventions.
METHODOLOGY
The Consultant(s) will conduct a qualitative and quantitative assessment of the project implementation through desk review of the relevant documentation, interviews with key stakeholders, and visits to selected project sites in Indonesia. Exact tasks to be undertaken by the Consultant(s) will be determined in close consultation with IOM and the project donor.
Tasks will include, but may not be limited to, the following:
1. Review project documents, reports and other publications relevant to the project, including working documents; progress updates and reports; meeting minutes; training curricula and reports; etc. and other relevant external documentation.
2. Conduct interviews and/or focus group discussions with INP and DGHR key informants (as the main project beneficiaries), IOM staff, donor representatives, other key stakeholders and other organizations and/or donors active in the same field of work.
3. Conduct field visits to collect first-hand, primary data on immediate project impact and reach, assess (direct and indirect) beneficiary satisfaction with the project results, as well as to identify any assistance gaps and emerging trends.
4. Prepare and submit a comprehensive evaluation report - including a separate recommendations section - that outlines the methodology employed and main findings, clearly identifies achievements relating to outcomes and outputs, immediate project impact and expected sustainability, constraints encountered, as well as highlights best practices and lessons learned that can inform new project design.
IOM retains the right to require the Consultant(s) to conduct consultative and/or feedback meetings with IOM staff and other key stakeholders during the course of the assignment, as well as a present principal findings and recommendations when preparing and submitting the evaluation report.
DELIVERABLES AND TIMEFRAME FOR IMPLEMENTATION
The envisaged timeframe for execution of the assignment is 16 April to 15 May 2012 period, with all deliverables completed and made available to IOM no later than by 31 May 2012. A detailed work plan shall be prepared by the Consultant(s) within the first 5 working days of appointment, for IOM’s review and approval.
A draft evaluation report in accordance with the evaluation objectives and criteria shall be provided to IOM no later than by 22 May 2012, so that IOM and donor feedback may be taken into consideration when submitting the final version of the report.
The final evaluation report will be prepared and submitted in English, in editable electronic format.
HOW TO APPLY
Interested applicants (i.e. individuals or teams of consultants) must submit the following documents:
(a) Letter of interest - not exceeding three pages – containing a brief overview of the proposed methodology and work plan relating to the assignment, clearly stating suitability and availability for the assignment. Should the letter of interest be submitted on behalf of a team of consultants, the respective expertise and contribution of each individual expert/team member must be described in detail. Professional experience in Indonesia, working with law enforcement institutions and/or with IOM, if any, is desirable and must be detailed in the letter. The consultancy fees required to conduct the evaluation must also be clearly stated in the letter. Note that IOM will separately make available to the Consultant(s) the following resources, which do not need to be budgeted for: office space in Jakarta, the project management site; travel and daily subsistence allowance during approved duty travel outside Jakarta; administrative and logistical support relating to the Consultant(s)’s Jakarta-based deskwork, interviews and attendance of project training activities, project governing body meetings, etc.
(b) Detailed curriculum vitae.
Please submit the application by e-mail to recruitment-indonesia@iom.int, indicating the reference code above in the subject field.
The deadline for applications is 8 April 2012.
Due to the expected volume of applications, only candidates under positive consideration will be notified.
For more detail info about us, please visit www.iom.or.id
Reference No : SVN/ID10/2012/013
Position Title : Consultant, Final Project Evaluation
Duty station : Indonesia
Classification : Consultant
Project : Support to the Indonesian National Police (INP) to implement its National
Community Policing Strategy (POLMAS) in the context of the National Action Plan on Human Rights (RANHAM)
PROJECT BACKGROUND
One of the most significant tenets of Indonesian democracy was the separation of the INP from the Indonesian National Army in April 1999, acknowledging civilian supremacy on internal security matters. Since, the INP has made genuine efforts to reform and adapt to the norms and expectations of a democratizing and rapidly modernizing Indonesian society. While Community Policing is a relatively new concept for Indonesia, substantial results have already been achieved and the INP leadership has showed a continuous and resolute commitment towards reform. Community Policing (referred to in Indonesia as “POLMAS”) is the cornerstone of the INP’s reform strategy. Community-based policing is a people-centered approach that is based on respect for human rights, accountability, and the need for effective Police operations to be conducted in partnership with the communities. The ultimate goal is the creation of a professional, representative, and accountable institution that works in partnership with the public it protects and serves.
A further, significant undertaking towards strengthening the country’s democracy, governance framework, and enhancing overall security has been the development by the Government of Indonesia (GoI) of the National Action Plan on Human Rights (RANHAM). The RANHAM 2011-2014 roadmap for the implementation of human rights standards by the GoI is at the very core of INP-targeted technical assistance relating to the issue and harmonization of human rights-based regulations and policies, and training and capacity development activities aiming to enhance knowledge and implementation capacities amongst Police officers throughout Indonesia.
The 36-month (July 2009 thru June 2012) project aims to contribute to the acceleration of security sector reform in Indonesia, strengthening the rule of law and security, and enhancing law enforcement capacities relating to the implementation of community policing, human rights and gender equality principles and standards. The project is implemented in the framework of the European Commission funded programme “Strengthening the Rule of Law and Security in Indonesia,” alongside complementary activities aimed at supporting the fight against corruption and strengthening the capacity of Indonesian law enforcement agencies.
The overall project purpose is that of improving the capacity of the INP to implement its National Community Policing Strategy in the context of the National Action Plan on Human Rights. Specific project outcomes include:
1. Increased capacity of the INP to elaborate strategies and tools to support the accelerated implementation of human rights-based and gender responsive community policing, in the context of the National Action Plan on Human Rights;
2. Enhanced knowledge of and capacity among INP officers, Directorate General of Human Rights, and RANHAM Committees to participate in human rights based and gender responsive community policing in the context of the National Action Plan on Human Rights;
3. Stimulation of further change management in the INP's operational management procedures, in particular in the field of recruitment policy, as well as the monitoring and evaluation of human rights-based and gender responsive community policing in the framework of RANHAM.
The project also aims to enhance the Directorate General for Human Rights’ (DGHR, of the Ministry of Law and Human Rights) capacity to advocate and monitor the compliance of pertinent ministries and government institutions, including that of the INP, with the provisions of the RANHAM. The Directorate General is supported to refine advocacy, education and monitoring tools relating to human rights principles in relation to the INP and other government institutions and agencies. Through extensive awareness raising activities benefiting DGHR and the national and local RANHAM Committees, human rights standards and implementation responsibilities across the Indonesian Government are being widely disseminated among representatives of relevant institutions and civil society groups, providing citizens with a better understanding of their rights.
***
OBJECTIVES OF THE FINAL EXTERNAL EVALUATION
The objective of the evaluation is to assess the overall performance, immediate impact and achievements of the project, vis-Ã -vis the stated overall project objective, purpose and expected results (outcomes and outputs), and within donor defined parameters.
The evaluation concerns primarily IOM’s performance in designing, implementing and accounting for capacity development activities targeting the INP and DGHR. It will thus seek to determine the extent to which assistance has been meaningful and likely to be sustainable for the beneficiary institutions themselves, as well as the immediate impact of the project on the broader communities they serve. It will also consider any assistance gaps and how capacity building assistance for the Indonesian law enforcement sector may be further enhanced through future interventions. The evaluation will assess overall project implementation strategy and achievement of expected outcomes and outputs, complementing and building on IOM’s earlier and other ongoing programmatic interventions. Observations on immediate project impact and the anticipated sustainability of project achievements, as well as recommendations on IOM’s possible future role in Indonesian security sector reform will be made.
The evaluation will analyze implementation-related performance throughout the project duration, as follows:
1. Relevance: The degree to which the project’s expected outcomes and outputs, activities and implementation strategy were justified and remain valid and pertinent in relation to assessed needs and the national strategy. The Consultant(s) will evaluate the relevance of overall project strategy and activities, in relation with the immediate and expected impact on target beneficiaries, within donor defined parameters.
2. Effectiveness: The extent to which the project's expected results (outputs and outcomes) have been achieved. The effectiveness of the project should be assessed against the purpose and results and based on the indicators in the logical framework enclosed with the project document. Factors contributing to and detracting from the achievement of the project desired results should also be included in the analysis.
3. Efficiency: The analysis and assessment of the overall project performance, outputs in relation to inputs, the utilization of project (and organizational) resources, and implementation timetable. The Consultant(s) will evaluate IOM’s performance in implementing the various project components and determine proportionality of costs to the results actually achieved, to assess the efficiency (the degree to which project resources have been optimally used in the implementation of the project) and timeliness of implementation.
4. Impact: The assessment of immediate impact achieved or likely to be achieved, analyzing both positive and negative, foreseen and unforeseen changes generated and effects on the target beneficiary institutions and the communities they serve, directly attributable to the project. The Consultant(s) will assess immediate project impact, especially as perceived by the beneficiary institutions and other key stakeholders, as well as assess any assistance gaps.
5. Sustainability: The extent to which the project benefits are likely to continue after the end of IOM’s intervention. Along with the durability of the project’s results, the Consultant(s) will also assess opportunities for and make recommendations on the design of specific follow-up interventions to bring about visible and permanent results.
More specifically, final project evaluation will analyze and make recommendations on the following:
Project purpose and design
• The continued relevance of the project purpose, activities and expected results, within donor defined parameters and taking into account other relevant programmes and projects;
• The suitability of the project design, implementation strategy, and established working relationships.
Results: outcomes and outputs
• The quality, range and effectiveness of the intervention and methodology pursued;
• The quality and appropriateness of the inputs provided (technical support, project management, administrative and financial management procedures), operational arrangements, activities undertaken, and outputs and outcomes produced;
• The extent to which activities implemented contributed to the achievement of the overall project objective, purpose and results;
• Identify best practices in the implementation of activities and analyze challenges to the project's success and the lessons learned from managing them;
• Highlight lessons learnt pertaining to the formulation, implementation and oversight of project activities.
Visibility, impact and sustainability considerations
• Awareness of the donor’s/IOM’s intervention, on the part of INP representatives, other relevant GoI counterparts, civil society organizations, and community representatives;
• Immediate impact of the project vis-Ã -vis the overall project objective;
• The sustainability of confirmed project results as well as that – and possible future utility – of established working relationships and partnerships, both those of IOM with beneficiary institutions and those among GoI institutions relevant to the implementation of POLMAS and RANHAM;
• IOM’s position in the field of security sector reform, including perceptions, expectations, misconceptions, and real accomplishments; institutional strategies and trends that may enable the Organization to enhance its security sector reform activities.
The evaluation shall also analyse the overall contribution of the project to the implementation of the RANHAM 2011-2014 and provision of capacity building support to DGHR at the national level and the RANHAM Committees in the targeted provincial and district locations. The evaluation must also provide recommendations to IOM and pertinent GoI and civil society stakeholders with regards to identified gaps and areas that may require the design of future, specific interventions.
METHODOLOGY
The Consultant(s) will conduct a qualitative and quantitative assessment of the project implementation through desk review of the relevant documentation, interviews with key stakeholders, and visits to selected project sites in Indonesia. Exact tasks to be undertaken by the Consultant(s) will be determined in close consultation with IOM and the project donor.
Tasks will include, but may not be limited to, the following:
1. Review project documents, reports and other publications relevant to the project, including working documents; progress updates and reports; meeting minutes; training curricula and reports; etc. and other relevant external documentation.
2. Conduct interviews and/or focus group discussions with INP and DGHR key informants (as the main project beneficiaries), IOM staff, donor representatives, other key stakeholders and other organizations and/or donors active in the same field of work.
3. Conduct field visits to collect first-hand, primary data on immediate project impact and reach, assess (direct and indirect) beneficiary satisfaction with the project results, as well as to identify any assistance gaps and emerging trends.
4. Prepare and submit a comprehensive evaluation report - including a separate recommendations section - that outlines the methodology employed and main findings, clearly identifies achievements relating to outcomes and outputs, immediate project impact and expected sustainability, constraints encountered, as well as highlights best practices and lessons learned that can inform new project design.
IOM retains the right to require the Consultant(s) to conduct consultative and/or feedback meetings with IOM staff and other key stakeholders during the course of the assignment, as well as a present principal findings and recommendations when preparing and submitting the evaluation report.
DELIVERABLES AND TIMEFRAME FOR IMPLEMENTATION
The envisaged timeframe for execution of the assignment is 16 April to 15 May 2012 period, with all deliverables completed and made available to IOM no later than by 31 May 2012. A detailed work plan shall be prepared by the Consultant(s) within the first 5 working days of appointment, for IOM’s review and approval.
A draft evaluation report in accordance with the evaluation objectives and criteria shall be provided to IOM no later than by 22 May 2012, so that IOM and donor feedback may be taken into consideration when submitting the final version of the report.
The final evaluation report will be prepared and submitted in English, in editable electronic format.
HOW TO APPLY
Interested applicants (i.e. individuals or teams of consultants) must submit the following documents:
(a) Letter of interest - not exceeding three pages – containing a brief overview of the proposed methodology and work plan relating to the assignment, clearly stating suitability and availability for the assignment. Should the letter of interest be submitted on behalf of a team of consultants, the respective expertise and contribution of each individual expert/team member must be described in detail. Professional experience in Indonesia, working with law enforcement institutions and/or with IOM, if any, is desirable and must be detailed in the letter. The consultancy fees required to conduct the evaluation must also be clearly stated in the letter. Note that IOM will separately make available to the Consultant(s) the following resources, which do not need to be budgeted for: office space in Jakarta, the project management site; travel and daily subsistence allowance during approved duty travel outside Jakarta; administrative and logistical support relating to the Consultant(s)’s Jakarta-based deskwork, interviews and attendance of project training activities, project governing body meetings, etc.
(b) Detailed curriculum vitae.
Please submit the application by e-mail to recruitment-indonesia@iom.int, indicating the reference code above in the subject field.
The deadline for applications is 8 April 2012.
Due to the expected volume of applications, only candidates under positive consideration will be notified.
For more detail info about us, please visit www.iom.or.id
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