Program Management & Partnership Specialist Grade: P3

OBJECTIVES OF THE PROGRAMME : Planning Budget and Resource Coordination (PBR) is responsible of the strategic and operational planning, budget management, resource coordination, and performance monitoring and assessment processes in the Organization. It is also in charge of program management, identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. Leads and coordinates the management of information system of the Bureau, working in coordination with the different business owners. Finally, it is in charge of the institutional and organizational development. PBR ensures that the mandates of the Governing Bodies and relevant international fora are addressed by the PAHO´s Strategic Plan, which in turn should be aligned with the Health Agenda for the Americas and the Global Health Agenda and Mid-term Strategic Plan of the World Health Organization (WHO). PBR leads the Organization's Results-based Management framework in coordination with the PASB Executive Management and working with all entity managers. It contributes to the organizational learning through sharing of lessons learned from different assessments and evaluations conducted at all levels of the Bureau.
Description of duties: Under the direct supervision of the Manager, Planning, Budget, and Resources Coordination (PBR) and in coordination with the Manager, External Relations, Resource Mobilization and Partnerships (ERP), the incumbent is responsible for the following duties and responsibilities: a) Participate and actively coordinate the Program Management and Partnership Specialist Network (PMPN) led by PBR's Management and Coordination project, in which the incumbent will be located, and work closely with other Program Management & Partnership Specialists across the Organization; b) Participate actively in the Resources Mobilization Network (RMN) led by ERP and provide strategic support to develop and strengthen initiatives within the RMN; c) Support results-based management institutional strengthening initiatives in the Organization and coordinate with the Human Resources Management (HRM) Entity the strategic and operational implementation of the horizontal team-oriented organization policy of the Organization, including day-to-day maintenance and organization wide guidance on the horizontal organization policy, including PASB and PASB Entity Organizational Charts; d) Review and analyze progress on enabling, technical and administrative matters, elaboration and implementation of inter-programmatic and inter-sectoral activities in the context of the PMPN and the RMN; e) Engage in corporate efforts for strategic and operational planning, programming, budgeting and resource coordination and mobilization to enable PBR's technical cooperation; f) Support the negotiation and implementation of technical cooperation projects, ensuring that projects are executed according to action plans and within established dates, that financial and progress reports are submitted on time in accordance with donor agreements, and that programmatic results are of high quality and are accurate; g) Maintain effective partnership with all projects' stakeholders to exchange critical and technical information and resolve program/project implementation issues. h) Coordinate the implementation of PBR Biennial Work Plan (BWP) and the Semester Work Plans (PTS); provide required planning data and information to assess and report on implementation of Office-Specific Expected Results (OSERs), Region-Wide Expected Results (RERs), AMPES projects, products/services, and milestones; i) Support the coordination of the performance monitoring and assessment of the BWPs and PTS, including the preparation of reports; advising on setting realistic targets and milestones and ensuring up-to-date information to monitor progress on BWPs and PTS implementation; j) Assist in the review and analysis of issues and trends relating to technical matters in which he/she can add value; support the preparation of various written outputs, including background papers, analyses, sections of reports, studies, and other technical publications; provide assistance for Governing Body meetings; k) Manage personnel and technical activities related to information and knowledge management (web sites, SharePoint and presentations); l) Support the PBR Manager in the analysis of the staffing needs of the Entity, particularly with respect to the competencies needed to execute the program of work, and provide input for preparation and periodic review of the Human Resources (HR) Plan; m) When called upon, supervise staff directly, establish clear office work objectives, conduct timely and effective performance appraisals, provide coaching and feedback, and support staff development opportunities; n) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education: Essential: A bachelor's degree in a health or social science from a recognized university. Desirable: A master's degree in public health or planning would be an asset.
Skills: Key Behavioral Competencies: --Intrainstitutional Action - (L03): Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization. --Analysis, Synthesis, and Forecasting - (L03): Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead. --Teamwork - (L03): Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals. --Accountability - (L03): Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives. --Knowledge Management - (L03): Shares knowledge and information appropriately and participates in activities to facilitate sharing. Develops tools and protocols for creation, integration and dissemination of knowledge. Researches opportunities, methods and approaches for delivering value through improved knowledge. --Thinking, planning and the strategic management of technical cooperation interventions - (L02): Proposes priority ideas for executing interventions after anticipating their critical points, eventual risks and solutions. Evaluates proposals for interventions before making decisions to execute them. Lays the technical foundations for executing technical cooperation interventions following the Organization's strategy in order to generate the expected results. --Evaluation of technical cooperation interventions - (L03): Proposes criteria for evaluating interventions at the process, management, and outcome level, in addition to plans for evaluating technical cooperation, in keeping with the PAHO's strategic direction. --Resource Mobilization - (L03): Establishes partnerships and alliances with a variety of institutions and organizations as well as internal partnerships to obtain financial and non-financial resources. Is able to relate with all types of people and at all levels in order to obtain resources that are needed. Is able to present and disseminate information in a clear manner. Executes resources according to the agreements previously established with partnerships. Technical Expertise --Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development; --Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects; --Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issues; --Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment; --Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes; --Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization. IT Skills Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.
Experience: Seven years of combined national and international experience in the fields of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation.
Languages: Very good knowledge of Spanish or English with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information: PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES. THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax) US$56.091.00 at single rate US$60,091.00 with primary dependants	Post Adjustment: 44.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.