Procurement Specialist UNFPA Copenhagen, Denmark
We are pleased to advertise the following vacancy:
JOB ID NO.: 2082
CLOSING DATE: 2 October 2012, 5:00 p.m. New York time
POST TITLE: Procurement Specialist
CATEGORY: ICS-10 (P-3)
POST NUMBER: 00027752
POST TYPE: Non-rotational
DUTY STATION: Copenhagen
DURATION: One year (renewable)
ORGANIZATIONAL UNIT: Procurement Services Branch (PSB)
ORGANIZATIONAL SETTING: The Procure Specialist position is located in the UNFPA Office in Copenhagen in the Procurement Services Branch and reports to the Procurement & Supply Management Coordinator. The incumbent supervises a team of Procurement Assistants. This post specifically serves the procurement and contracting needs of all Country Offices within the designated geographical region. MAJOR DUTIES AND RESPONSIBILITIES
In direct support of UNFPA’s global strategy to achieve the ICPD goals and MDGs, and in concert with the Procurement Policy formulation and strategic thinking, the incumbent ensures proper and effective use of UNFPA’s and external partners’ resources in the following activities:
Manage and co-ordinate UNFPA’s procurement and logistics services for designated geographical region. This includes:
• Oversee all procurement assignments and ensure the most economical and timely delivery of complete UNFPA procurement portfolio.
• Ensure that all procurement actions are undertaken in the most effective and efficient manner and carried out in accordance with prevailing UNFPA Policies and Procedures.
• Provide advice and systems to empower Country Offices to implement sound mechanisms for forecasting, procurement planning and logistics management in-country.
• Close follow up on effectiveness of Policies and Procedures, work practices, processes and suggest changes for improvement where and when necessary.
• Oversee local procurement in designated geographical region upon request/ necessity.
Build capacity by advising Country Offices and external parties on all
aspects of procurement and logistics management implementation and organization
o Promote the use of AccessRH and other Third Party Procurement activities as appropriate in the region.
o Provide information, technical advice and guidance on all aspects of procurement including commodity types, procurement activities, processes and procedures to UNFPA Country Offices and HQ, co-operating agencies and external RH commodity partners.
o Promote local capacity building in procurement and logistics.
o Design and develop curricula and materials for procurement and logistics trainings and conduct the latter.
o Keeping Country Offices abreast of latest developments in Policies and Procedures and all PSB activities concerning Country Offices including regular reporting of procurement activities.
Represent UNFPA in UN working groups, RH Coalition partners and private sector initiatives
o Represent UNFPA Procurement in country missions vis-à-vis national governments and other local counterparts including suppliers.
o Represent UNFPA Procurement in internal meetings on programming issues (TD, Respective Geographical Division) and/or technical matters (IT, Finance, DHR) etc.
o Participate and represent UNFPA Procurement in business related meetings (UN business seminars, business days organized by Missions to the UN, interagency working groups, etc.) and programme/technical seminars (WHO technical meetings on RH specifications, WB, etc..)
Supervise and coach a team of procurement assistants
o Supervise and coach procurement staff. Identify priorities in the work plan to ensure requirements are processed in an efficient and cost effective manner.
o Provide guidance, discuss development plan and review performance.
o Monitor performance of supervised team.
• Perform other job related duties as assigned
o Support other Procurement Officers.
o Take over duties of other Procurement Officers when they are absent.
o Undertake other assignments as required by exigencies of service.
Required Competencies:
Core Competencies
• Values/Guiding Principles;
• Performance Management;
• Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;
• Working in Teams;
• Self-Management/Emotional Intelligence;
• Communication;
• Appropriate and Transparent Decision Making;
• Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence;
• Knowledge Sharing/Continuous Learning
Functional Competencies
• Business Acumen
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge / technical expertise
ESSENTIAL QUALIFICATIONS AND EXPERIENCE:
• Advanced degree in Commerce, Business administration, Procurement or related field required. A first level university degree in Commerce, Business administration or related field plus procurement training and certification programs may be acceptable in lieu of the advanced university degree.
• Procurement accreditation by recognized learning institute such as CIPS is an asset
• 5 years of progressively responsible experience in procurement operations in a multi-cultural environment required.
• Experience with managing staff
• Specialized knowledge in Business, logistics, contract management & public health required.
• Good knowledge of IT-tools such as Windows office package required. Knowledge of Atlas or similar ERP system is an asset.
• Good understanding of the UN working environment including financial framework and procedures highly desirable
• Good understanding of international trade laws and treaties an asset. • Fluency in English required; knowledge of French is an asset.
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position.
Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
How to apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at
http://www.unfpa.org/employment/vacancy.htm
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
JOB ID NO.: 2082
CLOSING DATE: 2 October 2012, 5:00 p.m. New York time
POST TITLE: Procurement Specialist
CATEGORY: ICS-10 (P-3)
POST NUMBER: 00027752
POST TYPE: Non-rotational
DUTY STATION: Copenhagen
DURATION: One year (renewable)
ORGANIZATIONAL UNIT: Procurement Services Branch (PSB)
ORGANIZATIONAL SETTING: The Procure Specialist position is located in the UNFPA Office in Copenhagen in the Procurement Services Branch and reports to the Procurement & Supply Management Coordinator. The incumbent supervises a team of Procurement Assistants. This post specifically serves the procurement and contracting needs of all Country Offices within the designated geographical region. MAJOR DUTIES AND RESPONSIBILITIES
In direct support of UNFPA’s global strategy to achieve the ICPD goals and MDGs, and in concert with the Procurement Policy formulation and strategic thinking, the incumbent ensures proper and effective use of UNFPA’s and external partners’ resources in the following activities:
Manage and co-ordinate UNFPA’s procurement and logistics services for designated geographical region. This includes:
• Oversee all procurement assignments and ensure the most economical and timely delivery of complete UNFPA procurement portfolio.
• Ensure that all procurement actions are undertaken in the most effective and efficient manner and carried out in accordance with prevailing UNFPA Policies and Procedures.
• Provide advice and systems to empower Country Offices to implement sound mechanisms for forecasting, procurement planning and logistics management in-country.
• Close follow up on effectiveness of Policies and Procedures, work practices, processes and suggest changes for improvement where and when necessary.
• Oversee local procurement in designated geographical region upon request/ necessity.
Build capacity by advising Country Offices and external parties on all
aspects of procurement and logistics management implementation and organization
o Promote the use of AccessRH and other Third Party Procurement activities as appropriate in the region.
o Provide information, technical advice and guidance on all aspects of procurement including commodity types, procurement activities, processes and procedures to UNFPA Country Offices and HQ, co-operating agencies and external RH commodity partners.
o Promote local capacity building in procurement and logistics.
o Design and develop curricula and materials for procurement and logistics trainings and conduct the latter.
o Keeping Country Offices abreast of latest developments in Policies and Procedures and all PSB activities concerning Country Offices including regular reporting of procurement activities.
Represent UNFPA in UN working groups, RH Coalition partners and private sector initiatives
o Represent UNFPA Procurement in country missions vis-à-vis national governments and other local counterparts including suppliers.
o Represent UNFPA Procurement in internal meetings on programming issues (TD, Respective Geographical Division) and/or technical matters (IT, Finance, DHR) etc.
o Participate and represent UNFPA Procurement in business related meetings (UN business seminars, business days organized by Missions to the UN, interagency working groups, etc.) and programme/technical seminars (WHO technical meetings on RH specifications, WB, etc..)
Supervise and coach a team of procurement assistants
o Supervise and coach procurement staff. Identify priorities in the work plan to ensure requirements are processed in an efficient and cost effective manner.
o Provide guidance, discuss development plan and review performance.
o Monitor performance of supervised team.
• Perform other job related duties as assigned
o Support other Procurement Officers.
o Take over duties of other Procurement Officers when they are absent.
o Undertake other assignments as required by exigencies of service.
Required Competencies:
Core Competencies
• Values/Guiding Principles;
• Performance Management;
• Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;
• Working in Teams;
• Self-Management/Emotional Intelligence;
• Communication;
• Appropriate and Transparent Decision Making;
• Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence;
• Knowledge Sharing/Continuous Learning
Functional Competencies
• Business Acumen
• Innovation and marketing of new approaches
• Client orientation
• Organizational awareness
• Job knowledge / technical expertise
ESSENTIAL QUALIFICATIONS AND EXPERIENCE:
• Advanced degree in Commerce, Business administration, Procurement or related field required. A first level university degree in Commerce, Business administration or related field plus procurement training and certification programs may be acceptable in lieu of the advanced university degree.
• Procurement accreditation by recognized learning institute such as CIPS is an asset
• 5 years of progressively responsible experience in procurement operations in a multi-cultural environment required.
• Experience with managing staff
• Specialized knowledge in Business, logistics, contract management & public health required.
• Good knowledge of IT-tools such as Windows office package required. Knowledge of Atlas or similar ERP system is an asset.
• Good understanding of the UN working environment including financial framework and procedures highly desirable
• Good understanding of international trade laws and treaties an asset. • Fluency in English required; knowledge of French is an asset.
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position.
Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
How to apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at
http://www.unfpa.org/employment/vacancy.htm
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
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