Adeso Logistic and Security Officer

ORGANIZATIONAL CONTEXT Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others. Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

Under the direct supervision of South Somalia program Manager, the Logistics and Security Officer (LSO) will be responsible for Adeso administrative logistics and security with overall control and responsibility over the sections of procurement, transportation, warehousing / assets, communication, equipment maintenance, and reporting. The incumbent will be responsible for ensuring quality in logistics support across Adeso HQ, field offices, and projects. S/he will also ensure the logistics function is delivering timely, cost-effective, high quality and appropriate support; and supporting field teams in achieving and maintaining minimum standards in logistics work.

POSITION PURPOSE

1. Safety and security in South Somalia
2. Procurement planning and policy followed
3. Fleet management

SPECIFIC ROLES AND RESPONSIBILITIES

Procurement • Ensure that procurement tracking is current and updated; • Ensure timely & accurate logistical reporting to Project Manager; • Continuously assess the market for new procurement opportunities; • Ensure timely delivery of program supplies to field sites in line with project implementation; • Assist in the development, monitoring and review of procurement plans. • Ensure all the procurement process follow the Adeso procedures and according to the donor requirement

Transport and Travel • Manage and coordinate vehicles and drivers • In Liaison with the Program manager, contract additional vehicles where necessary; • Ensure that the drivers fill in the log sheets accurately on daily basis; • Arrange for road transportation of goods when necessary; • Ensure that vehicles are periodically scheduled for maintenance; • Ensure movement tracking for the field teams on daily basis

Warehousing / Assets • Ensure that all Adeso assets and equipment used in Liboi, Dhobley and Afmadiow offices are properly assessed and documented (incl. physical location and condition) to contribute to an updated country program asset register; • Ensure that all documentation is completed and stored in readiness for external and internal audit requirements; • Carry out periodic stock checks and provide physical count of random items in storage. Manage all paperwork related to stored items, including stock cards, delivery and receipt papers. • Ensure the stores are properly arranged, and all items stacked well with the stock card in place

Communication/IT • Ensure logistical support in event of emergency, and that all necessary advance measures have been taken; • In charge of program cameras, satellite phones and telephones; • In liaison with Nairobi IT officer, manage the contract of internet service provider; • Provide IT support/networking support when necessary;

Equipment Maintenance • Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule. • Ensure that proper tracking of equipment out for maintenance is followed. • Provide technical supervision of drivers for matters related to safety and security • Report and document all the worn out or broken items for proper disposal

Security • Act as the security focal point for Lower Juba region-South Somalia; • Provide all staff with regular security briefings and updates and ensure that all staffs adhere to security policies and procedures; • Conduct regular security and risk assessments for all operational areas; • Supervise the security guards performance • Ensure that field communications needs are met and that staffs are trained in the use of radios and other communications equipment as necessary; • Liaise with the local authorities, UN Agencies, NGOs and other external actors to gain security information and analysis in the region. • Continuously capacity build the security guards and ensure they have all the requirement for their work

Reporting

• Submit weekly security update report to the Program manager • Submit biweekly individual planning and reporting on your achievement • Submit monthly logistics reporting • Under take any other assigned by your supervisor

SKILLS AND QUALIFICATIONS

• Graduate degree/diploma in Supply chain management or its equivalent in relevant field; • Post graduate technical training an added advantage; • Minimum 4 years experience in similar role (NGO field or country head office preferred); • Knowledge of USAID/OFDA donor regulations will be an added advantage; • Excellent IT skills, in particular Word, Excel and email is a must; • Technical IT skills, such as networking and problem solving is an advantage; • Excellent people management skills and good communicator; • Highly organized and self-motivated; • Ability to work under high pressure and prioritize tasks; • High standard of written and spoken English with spoken English and Somali a must.

How to apply: 

APPLICATION PROCESS

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application tojobs@adesoafrica.org, quoting the position in the email subject matter, by November 16, 2012. Each application should be addressed to the Human Resources Manager and include the following:

• An updated CV; and • An application letter which should include remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. Adeso is an equal opportunity employer