Development Assistant, Donor Relations - San Diego , CA, US
Tracking Code
67-566
Job Description
Development Assistant, Donor Relations
Job Summary: Key member of the Development Department team assigned with supporting the fundraising goals of the Department through the primary execution of three essential functions of the department: Gift Processing, Database Management and Revenue/Expense Tracking.
Required Skills
Key Duties and Responsibilities:
Gift Processing (60%)
Gift Processing (60%)
- Process all gifts to the organization through donorbase management system; support in reconcilation of all donations with the Finance department
- Input all gifts in database and assign specific fund/cost center.
- Manage department contribution/donor thank you/acknowledgement system (attached).
- Mail all necessary tax/thank you/reminder letters for all donations and pledges minimum once a week.
- Create updated thank you letter templates and specialized letters.
- Manage (and update donations on running) year to date contribution tracking chart to be used by Vice President, Development, Development team and other relevant members of organizational leadership team.
- Provide weekly contribution report at Development department staff meeting, listing relevant staff assignment; make first thank you telephone call if appropriate.
- Coordinate the department’s donor and donor prospect database.
- Create and maintain donor files in the database. Continually clean up the database as directed by the Development Department.
- Update donor/prospect database on a continual basis with relevant information from the Development Department and other departments as well as information that other stakeholders deem important.
- Support Development team with relevant role in Gift Processing/Database Management in targeted fundraising events and fundraising campaigns.
- Trains Development Department staff in use of donor database system.
- Partakes in ongoing database trainings
- Manages and updates database policies and procedures
- Maintains tracking devices for Development revenue goals.
- Tracks Development budget (income and expense).
- Reconciles unrestricted income and departmental expenses with Finance at least every month.
- Processes check requests and travel expense reports.
- Collects receipts and submits proper expense coding to Finance.
- Creates RFCDs for restricted fundraising activities.
- Track inventory and orders supplies for direct mail and Development office needs.
- Collects and distributes incoming department mail.
- Provide receptionist relief on regular rotation.
- Other duties assigned by supervisor.
- Must be available to work overtime during peak periods
Required Experience
Required Qualifications:
**Other duties as assigned.
- Bachelor’s degree in relevant field or technical training and 3 additional years of relevant work experience preferred.
- Three to four years of professional experience with a minimum of 1 year in a similar role
- Proficiency in donor database management, experience working with Salesforce and/or Raiser’s Edge or similar database preferred.
- Experience with budgeting and comfort with numbers.
- A thorough knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook is also required.
- Strong problem-solving abilities.
- Strong customer-service orientation.
- Strong written and verbal communications skills.
- Candidate must possess strong organizational skills; be proactive; and possess the ability to work independently handling multiple priorities in a fast-paced, professional environment, with absolute attention to detail.
- Candidate must have confidence and experience in working with a team and senior management.
**Other duties as assigned.
Job Location
San Diego , CA, US.
https://pciglobal-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=67&company_id=16566&version=1&source=ONLINE&jobOwner=992273&aid=1
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