Executive Assistant (G-5) Vienna, Austria
Duty Station: | Vienna, Austria |
Issue Date: | 20 October 2011 (re-opened on 8 November 2012) |
Application Deadline: | 22 November 2012 |
Type of Appointment: | Either a Fixed-term or Temporary-assistance appointment may be offered (subject to a probationary period of 1 year) |
CCOG codes: | 2.A.12.a |
Organizational Setting |
The Department of Safeguards is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for more than 160 States in accordance with their safeguards agreements. The safeguards activities are undertaken within a dynamic and technically challenging environment including advanced nuclear fuel cycle facilities and complemented by the political diversity of the countries. The Department of Safeguards consists of six Divisions: three Operations Divisions: A, B and C, for the implementation of verification activities around the world; and three Technical Divisions, (i) Division of Concepts and Planning, (ii) Division of Information Management, and (iii) Division of Technical and Scientific Services, as well as two Offices: the Office of Safeguards Analytical Services and the Office of Information and Communication Systems. The Division of Information Management (SGIM) provides specialist information collection, processing and analysis services to the Department of Safeguards. Collection covers a broad range of sources such as state declared or open sources, including satellite imagery. Expert's or generalist's analytical capabilities support Department-wide field activity implementation, State evaluation and other nuclear proliferation assessment processes. SGIM continuously designs, develops, promotes and implements new information-related processes, techniques and methodologies to support collaborative analysis throughout the Department of Safeguards. Assignments may be complex and priorities are managed with a high level of independence. Work may be assigned by the Director, senior managers or professional staff of the Division. The environment often demands a willingness to work long or unusual hours. |
Main Purpose |
The Executive Assistant manages the office support in the Division, ensuring its smooth functioning, and provides executive assistance to the Director. |
Working Relationships |
The Executive Assistant obtains, provides or clarifies information, and relays information between the Director and staff at all levels throughout the organization, but particularly with the Offices of Directors. The information exchanged relates to coordinating meetings, gathering information and documents and reminding officers of deadlines. She/he may exchange information with officials outside the IAEA, particularly with representatives to the IAEA and with counterpart organizations within the Member States. The Executive Assistant provides guidance and explanation of office procedures and working methods to other support staff in the Division. |
Functions / Key Results Expected |
Correspondence and Records Management
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Knowledge, Skills and Abilities |
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Education, Experience and Language Skills |
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Remuneration |
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €38 791 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance. |
How to Apply |
Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online athttp://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only.Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process. |
Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or to make an appointment with a modified job description or for shorter duration than indicated above. |
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