República Democrática de Timor-Leste
Ministério das Finanças
Dili, 19 November 2012
Oficio No.: ……DGCS/MoF/XI/2012
Subject: VACANCY ANNOUNCEMENT
The Ministry of Finance is seeking applications from qualified applicants to fill the following positions:
1. Non-Resident Human Resources Adviser
2. Resident Human Resources Officer
APPLICATION PROCEDURE
Please visit our website at www.mof.gov.tl and go to ‘Employment Opportunity’ to learn about our recruitment process and your application requirements including how to address the Selection Criteria in your application.
Applications need to be addressed to our Resident Procurement & Contract Management Officer Lucio MCJ dos Santos, at email address, jobs@mof.gov.tl , no later than 17:00hours Timor-Leste time on Friday the 30 th of November, 2012.
Applications should include (a) A covering letter , (b) a detailed resume of no more than 7 pages and (c) Your response to the selection criteria.
Applicants must answer clearly the selection criteria, in the attached format, delineating how they have met the requirements. We do not expect that you would just cut and paste from your resume but rather explain concisely and succinctly how you have met these competences, possibly providing brief examples etc. Incomplete applications will not be considered.
Only short-listed candidates will be contacted.
Januario da Gama
General Director of Corporate Services
Project Background
The Government of Australia, through its official aid agency, AusAID and the Ministry of Finance of Democratic Republic of Timor-Leste are in the process of negotiating and designing a new program of bilateral support to replace the current assistance for Public Administration and public financial management. The process of designing and appraising this program is continuing. Following talks between the Prime Minister of Timor-Leste and AusAID Director General, a program of interim support was agreed to assist GoTL with the ongoing task of reform of the public finance sector and establishment of a government-wide financial management training centre.
Timor-Leste has successfully undertaken a wide range of reforms in the area of public financial management. These reforms include a new organizational structure for the Ministry, the design of more efficient processes around expenditure execution, to devolve more responsibility and access to financial resources to line Ministries and to encapsulate all of this via the upgrade of its Human Resource Management systems. These reforms now need to be embedded and institutionalized, which will require the focus of MoF efforts to shift from design and implementation to training and institutionalization. The gains in transparency and accountability achieved by the Government mean that it is possible to provide support to the Government of Timor-Leste that more directly uses the Governments own systems and processes.
Thus, the Ministry of Finance [1] is looking to retain the services of a
a) Non-Resident Human Resources Adviser to work with the Ministry and other advisory staff (notably the Senior Adviser HR and Capacity Building and the Senior Management Adviser Corporate Services) and
b) Resident Human Resources Officer
to support the management of MoF’s advisors as well as the strengthening of the NDHR.
The work identified in the MOF Strategic Plan and explained in detail in the Ministry 5 Year Plan will form the basis for the Advisor Work Plans and guide the reform agenda in Human Resources.
Terms of Reference
Position: Non-Resident Human Resources Adviser
Objectives: To support the management of MoF’s advisers and to assist the National Directorate of Human Resources (NDHR) to strengthen the capacity to manage MoF advisors.
Reporting to: Director General Corporate Services and Program Manager.
Counterparts: National Director Human Resources and Heads of Departments.
Classification: Skills Development Advisor
Duration: To 31st of December 2014.
Location: Ministry of Finance, Dili, Timor-Leste
I. Scope of Work
Working closely with the Program Manager/ DG Corporate Services and the Program Working Group of the Direct Funding Agreement (PWG-DFA), the position involves supporting the management of technical advisory services, and capacity strengthening of the National Directorate of Human Resources as follows:
· Work closely with Directors Generals, Senior Management Advisers, and the Minister’s Office in supporting the coordination of inputs to the DFA program;
· Support the effective recruitment and management of MoF’s advisers.
· Ensure advisers are:
a. Well briefed to ensure high quality, consistent technical assistance and capacity building approaches are implemented, and
b. Supported during their engagements through the ongoing provision of advice, guidance and structured feedback on performance (including counterpart feedback);
· With counterparts and advisers, participate in reviews of activities to assess progress and ensure that results and outcomes are being met;
· Assist the Senior Adviser HRCB to review adviser reporting processes to ensure adviser and activity performance is captured and used appropriately for planning and decision-making;
· Assist in the preparation of reports to the Program Manager, the PWG-DFA, and the Program Steering Committee.
· Support the management of MoF Advisers’ Performance against agreed Work Plans.
· Manage administrative support for advisors such as induction and leave;
· Ensure that the procurement of technical advisory services is aligned with and managed in accordance with Ministry of Finance Procurement and Adviser Performance Management Guidelines [2].
· Provide advice regarding the establishment of missing systems and procedures on HR, with particular emphasis to advisory services management, in order to strengthen the institutional capacity of the NDHR;
· Ensure that knowledge on best practices, systems and procedures regarding HR management, particularly the management of advisory services are transferred to national counterparts;
II. Key Deliverables
· Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan
· Timely recruitment and efficient management of MoF’ s advisors
· Quarterly Progress Reports to the Director General for Corporate Services/Program Manager, approved and endorsed by the National Director of Human Resources, against the agreed Work Plan .
· End of Assignment report to the DGCS no later than 10 working days prior to the end of contract
III. Performance Evaluation
Performance of the Non-Resident Human Resources Adviser will be assessed by the Director General of Corporate Services in collaboration with the Senior Management Adviser in accordance with the performance review framework for advisors in place in the Ministry.
IV. Response to The Selection Criteria
Selection Criteria
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My Response
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· Five years of human resources management experience, preferably in a role of management or project coordinator in developing countries.
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· Experience in establishing and implementing systems and processes for procuring technical advisory services their performance management, and evaluation.
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· Excellent communication skills. Demonstrated ability to write clear and concise reports, guidelines and manuals. English language fluency essential.
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· A degree in a relevant area such as HR Management, Business Administration;
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· Excellent negotiation and interpersonal skills.
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· A high level of emotional intelligence, and an ability to establish consultative, constructive and supporting working relationships with colleagues from different cultures.
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· Excellent analytical skills.
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· Experience working within a public sector reform context, preferably in a Ministry of Finance
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· Knowledge of capacity development approaches in developing countries.
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· Knowledge of Tetum, Portuguese or Bahasa Indonesia and or willingness to learn any of the three languages.
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Terms of Reference
Position: Resident Human Resources Officer
Objectives: To assist with the management of MoF advisers and the strengthening of the National Directorate of Human Resources (NDHR).
Reporting to: National Director of Human Resources through the Non-resident Human
Resources Adviser
Counterparts: Staff of the National Directorate of Human Resources
Classification: Technical Contractor C [3]
Duration: To 31st of December 2014.
Location: Ministry of Finance, Dili, Timor-Leste
I. Scope of Work
Under the direction of the Non-resident HR Adviser assist the management of technical advisory services, and capacity strengthening of the NDHR. The Resident Human Resources Officer will:
· Provide secretariat support to the management of technical advisory services within MoF.
· Support the coordination of inputs to the DFA program;
· Assist with the recruitment and management of MoF’s advisors.
· Assist in the preparation of Procurement Plans and ensure that these are updated in accordance with decisions of the PWG-DFA.
· Assist in the preparation of reports to the Program Manager, PWG.-DFAand the Program Steering Committee.
· Assist with the management of MoF’s Advisers’ Performance against agreed Work Plans.
· Assist with the administrative support for advisors such as induction and leave.
· Assist in ensuring that the procurement of technical advisory services is aligned with and managed in accordance with Ministry of Finance Procurement and Adviser Performance Management Guidelines [4]
· Assist in the provision of advice regarding the establishment of missing systems and procedures on HR, with particular emphasis to advisory services management, in order to strengthen the institutional capacity of the NDHR;
· Assist in ensuring that knowledge on best practices, systems and procedures regarding HR management, particularly the management of advisory services are transferred to national counterparts;
II. Key Deliverables
· Within four weeks of commencement, develop an Activity Work Plan that is consistent with the relevant activities and performance indicators of the Ministry’s 5 Year Plan
· Timely recruitment and efficient management of MoF’s advisors.
· Quarterly Progress Reports to the Director General for Corporate Services/Program Manager, approved and endorsed by the National Director of Human Resources, against the agreed Work Plan.
· End of Assignment report to the Program Manager no later than 10 working days prior to the end of contract.
III. Performance Evaluation
Performance of the Resident Human Resources Officer will be assessed by the National Director of Human Resources in collaboration with the Non-Resident Human Resources Advisor in accordance with the performance review framework for advisors in place in the Ministry.
IV. Response to The Selection Criteria
Selection Criteria
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My Response
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· Two years of experience in human resources management, preferably in the area of technical advisory services
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· Experience with project management systems and processes preferably with an international donor supported project or NGO
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· Good communication skills. Demonstrated ability to write reports in English. Good written and spoken English language skills and fluency in Tetum
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· A degree in a relevant area such as HR Management, Business Administration
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· Good negotiation and interpersonal skills,
And ability to establish consultative, constructive and supporting working relationships with colleagues from different cultures
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· Excellent analytical skills.
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· Experience working within a public sector reform context, preferably in a Ministry of Finance
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· Knowledge of capacity development approaches in developing countries.
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· Knowledge of Portuguese or Bahasa Indonesia and or willingness to learn any of the three languages
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[2] Refer Ministry Guidelines Nos. 2&3/2012/IVGC/MF
[3] Refer Ministry Guidelines No. 2/2012/IVGC/MF
[4] Refer Ministry Guidelines Nos. 2&3/2012/IVGC/MF
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