Quantification & Procurement Project Manager for the Supply Chain Management System (SCMS) project in Botswana

Crown Agents USA, Inc. (CA-USA) is seeking a Quantification & Procurement Project Manager for the Supply Chain Management System (SCMS) project in our Botswana office.

Our Business Crown Agents is an international development company with offices in more than 30 countries, employing over 600 personnel worldwide. Crown Agents provides direct assistance, management consulting, and human and institutional development for public and private sector clients, particularly in customs and trade facilitation, public financial management, procurement, logistics, and health systems strengthening. Crown Agents currently operates in more than 85 countries on projects with an annual value of more than $181 million.

Crown Agents USA (CA-USA), the U.S. incorporated subsidiary of Crown Agents, provides direct technical assistance, capacity development, and procurement services to stimulate economic growth, establish good governance, and improve health outcomes across the developing world. Since its incorporation in the United States in 1998, CA-USA has provided technical assistance services and support to U.S. Government agencies and international organizations such as the U.S. Agency for International Development (USAID), the Millennium Challenge Corporation (MCC), the U.S. Trade and Development Agency (USTDA), and the Gates Foundation.

In Botswana, Crown Agents USA is implementing the Supply Chain Management System (SCMS) contract for the U.S. Agency for International Development (USAID) as part of the President’s Emergency Plan for AIDS Relief. SCMS will strengthen or establish secure, reliable, cost-effective, and sustainable supply chains capable of meeting the care and treatment needs of people living with and affected by HIV and AIDS. In Botswana this project assists the MOH to strengthen or establish secure, reliable, cost-effective, and sustainable supply chains. In coordination with in-country and international partners, the project will assist programs to enhance their supply-chain capacity; ensure that accurate supply-chain information is collected, shared, and used; and provide quality, affordable, health care products to those who need them.

Roles & Responsibilities The Quantification & Procurement Project Manager assists the Country Director (CD) in the management of:

•Capacity building of national counterparts in forecasting and supply planning.

•Overseeing supply planning and quarterly updates, in support of SCMS procurements.

•Overseeing procurement processing via internal SCMS procurement mechanisms. •Monitoring of national stock levels.

•Transferring monitoring of stock levels to national institutions via capacity building.

•Set up national Standard Operation Procedures for forecasting and quantification and advocate for its adoption by external stakeholders.

The Quantification & Procurement Project Manager will work closely with the CD and all members of the SCMS Botswana Team to ensure that the project uses SCMS’s strategic technical objectives and tools to strengthen the national system for quantification as well as SCMS procurements. S/He assists the CD in providing technical direction and support to the project team in representing the project to institutional partners and other stakeholders when necessary.

The Quantification & Procurement Project Manager supports and may deputize for the CD in assuring that all technical activities under the project are implemented in a timely and result focused manner and in compliance with the terms of the projects contract. S/He follows corporate policies and procedures and adheres to SCMS standards.

Specific Responsibilities

•In collaboration with the MOH, BOTUSA, MASA and other partners, provide support for the management of an Antiretroviral Commodity Tracking System(ACTS), capable of monitoring national pipelines of HIV/AIDS related commodities, and comprising of tools and systems to ensure effective collection, transmission, collation, analysis and presentation of data related to the use of HIV/AIDS related commodities at treatment sites and laboratories, and dates required for quantification and supply planning.

•Project manage the procurement of commodities to be purchased by SCMS including: managing commodity budgets, evaluating client needs, confirming commodity specifications, monitoring cost and lead time, ensuring timely and cost effective delivery, facilitating clearance of the commodity and delivery to the consignee as well as updating of the electronic commodity tracking system.

•Support the activities of the Logistics Management Unit at Central Medical Stores ensuring the timely analysis of data from facilities and the provision of feedback to stakeholders to improve procurement and supply decisions.

•Support the activities of the Commodity Security Forum in collaboration with the Botswana SCMS team and MOH with timely analysis and dissemination of commodity tracking information and encourages establishment of new forums when needed.

•In collaboration with MOH, BOTUSA, MASA, Costing and Forecasting Technical Working Group and other partners, support the development of a system for national forecasting and quantification of HIV/AIDS-related commodities that is updated quarterly.

•In collaboration with Botswana SCMS technical team, the MOH, Costing and Forecasting Technical Working Group and other partners support the conduct of annual quantification of requirements and quarterly reviews to ensure conformity of the forecasts with national targets and capacities, using available tools (Quantimed, Pipeline, ProQ).

•Participate in the mapping of resources for HIV/AIDS commodities and in the identification of funding and product gaps and work closely with the country director and advisors to mobilize resources necessary to fill those gaps.

•Coordinate with partners and stakeholders to discuss the implications of procurement and delivery plans and to ensure the rational and timely procurement of HIV/AIDS related commodities.

•Coordinate the compilation and maintenance of a comprehensive database for ARVs, test kits, major drugs for treating opportunistic infections, and other HIV/AIDS related drug registration and track pending registrations and regimen recommendations and report on implications for procurement decisions.

•Working with in-country teams and external experts to track and predict future changes of regiments, products, and suppliers; Assessing the impact on national procurement activities.

•Train key partners and other stakeholders, including MoH, NHL, CMS and Regions, on quantification and forecasting, as requested.

•Perform tasks as requested by the SCMS Botswana Country Director.

Qualifications

•Bachelor's Degree in Pharmacy, Laboratory, Public Health, or a related field required.

•Fluency in English is required.

•A minimum of 2 years of progressively responsible experience in pharmaceutical/public health supplies management with relevant experience in procurement and distribution in developing countries.

•Demonstrated analytical skills and comfort working with large volumes of data to determine patterns and trends preferred.

•Demonstrated computer skills, knowledge of Microsoft Office Suite.

•Strong organization skills and ability to work in a team-oriented, culturally diverse environment.

•Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints.

•Knowledge of appropriate methods for data analysis and reporting.

•Ability to handle multiple tasks simultaneously, set priorities, and work independently.

•Willingness and ability to travel within Botswana.

•Legal ability to work in Botswana is required.

How to apply: 

Application Process To apply to this position, please email your CV to careers@crownagents.com. Include your name, along with the title of the position you are applying for, in the subject line. Visit our website atwww.crownagentsusa.com for more information about our company. No phone calls, faxes or walk-ins please. Crown Agents USA, Inc. is an Equal Opportunity Employer M/F/D/V.

Crown Agents USA will provide reasonable accommodations to applicants with qualified disabilities in accordance with the ADA and local labor law as applicable. If you require a reasonable accommodation for our application process, please contact our Recruiting department at ADArequests@crownagents.com. Requests will be kept confidential and shared strictly on a need-to-know basis only.