Regional Programme Coordinator
| Vacancy #: | 445 |
| Unit: | Programme Coordination |
| Location: | Oceania Regional Office, Suva, Fiji |
| Reporting to: | Regional Director - Oceania |
| Work percentage: | 100% |
| Function group: | M1 |
| Expected start date: | 01 January 2013 |
| Type of contract: | Fixed-term (until 31 December 2014) |
| Closing date: | 21 November 2012 |
BACKGROUND
The Regional Programme Coordinator is a very senior role in the IUCN Oceania Regional Office Structure. It the second most senior role in fact and it comes directly after the Regional Director.The role takes an active monitoring part in enuring that the IUCN Oceania Programme works as it should. The strategic development and steering of this Oceania programme is basically the scope of this role.
SPECIFIC DUTIES AND RESPONSIBILITIES
1. TITLE: Regional Programme Coordinator
2. LOCATION: IUCN Regional Office for Oceania in Suva, Fiji.
Will require travel in and outside the Pacific islands region
3. DURATION: January 2013 – December 2014
4. REPORTING RESPONSIBILITIES:
The reporting relationships will be as follows:
Direct Reporting Line: Reporting Area
IUCN Oceania Regional Director All areas
5. SCOPE OF RESPONSIBILITIES:
You will be responsible for the strategic development, steering, and monitoring of the IUCN Oceania Programme, which currently consists of programme activities (projects) in the Pacific Islands with plans to expand to work in Australia and New Zealand.
Your specific duties include, but are not limited to the following:
Programme Planning and Project Implementation
• Lead the strategic planning of IUCN’s overall Oceania Programme ensuring that its activities contribute to a lasting impact in the region’s nature conservation efforts;
• Ensure the implementation of a regular planning cycle, the use of a common set of tools, methods and standards for planning in IUCN, including performance criteria, for the IUCN Oceania Programme;
• Coordinate and lead the preparation of the Oceania lntersessional Programme;
• Coordinate the preparation of Annual and Quarterly Work plans by Country and by Regional Thematic Programmes;
• Advise managers and the Regional Director on progress and problems associated with programme and budget delivery and assist managers in solving these problems;
• Coordinate with the SPMPDA in the identification of new partners and potential projects;
• Assist the SPMPDA in identifying linkages with ongoing projects and activities to be considered in the writing of proposals and the development of new projects;
• Coordinate and facilitate regular meetings between the different programmes of IUCN ORO;
• Participate and contribute in the Senior Management Team Meetings and other IUCN ORO meetings as required.
Program Oversight
• Oversight of the development and sustainability of programmes at all levels working with the SPMPDA and Programme Heads to develop relevant projects and initiatives.
• Oversee the monitoring and evaluation of programmes and projects;
• Ensure quality assurance of programme and project implementation;
• Ensure the sustainability of the pipeline projects within ORO;
• Assist in the discussions with potential strategic partners when developing new project proposals;
• Collaborate with the Finance Unit in the regular monitoring of project budgets;
• Oversee the development and update of the organisation’s knowledge management and organisational learning structures;
• Support Organisational Development in relation to Programme Structures within IUCN Oceania
• Identify needs for technical support within IUCN ORO, produce analyses of these needs and make recommendations to relevant managers and the Regional Director.
Reporting
• Coordinate the preparation and submission of Quarterly and Annual Reports by all Oceania Programs;
• Provide regular updates to the Regional Director and Oceania SMAT on changes and trends in relation to IUCN’s programme both in the region and globally;
• Maintain a regional consolidated list of current and developing projects and oversee the update of project information.
Capacity Building
• Oversee the coordination of capacity building initiatives in programme and project management aspects in accordance with the needs of the programme and project staff specifically in areas of project planning, needs assessments, monitoring and evaluation, programme and project reviews, budget formulation and reviews, etc.
Institutional support
• Participate in Oceania Regional management structures and other Regional groups, task forces and committees as required.
• Participate in Global IUCN bodies such as the Programme Planning Group (PPG) and others that fall within the scope of Programme Coordination.
• Represent IUCN ORO in meetings and events as requested by the Regional Director
Supervisory Roles
Supervision of Programme Managers, Programme Assistant/s, the Learning, Knowledge Management, Monitoring and Evaluation Officer and any other programme staff by:
• Providing coaching and mentoring services to supervisees in accordance with their needs
• Ensuring supervisees prepare individual annual and quarterly work plans and weekly schedules;
• Conducting regular meetings with supervisees to discuss their work progress against the agreed annual and quarterly work plans;
• Assessing training needs of supervisees and make recommendations for further training or upskilling to the Regional Director and Staff Training Committee.
• Assisting in the resolution of issues arising among supervisees or between supervisees and other staff members.
• Carrying out staff performance appraisals of their supervisees;
• Regularly reviewing the needs of their supervisees and ensure they are not underutilized or overworked;
• Ensuring that their staff remain motivated and that their grievances are addressed in a timely and fair manner;
• Ensuring supervisees are informed of organizational policies and codes of conduct and that they adhere to Admin, HR and Financial rules;
• Ensuring that disciplinary measures are taken if and when needed.
Any other duties as reasonably required of you by your employer
Ethical, Social and Ecological Responsibilities
This role requires the following ethical, social and ecological responsibilities:
• Respect for people from different nationalities, cultures, ethnicities, religion, gender, sexual orientation as well as the young and elderly;
• Responsible for exercising utmost care and judgement to ensure the assets belonging or entrusted to IUCN are not misused or wasted;
• Avoids all instances of conflict of interest in one’s dealings;
• Commitment to help conserve the integrity and diversity of nature and to ensure the sustainable use of resources;
• Adherence to the IUCN Code of Conduct.
Personal Attributes
This role requires the following personal attributes:
• Accepts Responsibility : Willing and able to bear high levels of responsibility by making timely decisions and being accountable;
• A Learner : Willing to learn on the countries, cultures and development/environmental issues of the region;
• Adaptation : Willing to adapt to regional norms without compromising personal beliefs and principles;
• Openness : Communicates honestly, openly, and consistently. Shares information appropriately and who ensures that views of all members of the team are freely expressed;
• Positive Attitude : Encourages a positive rather than negative viewpoint;
• Integrity : Maintains the highest standard of personal conduct in performing all duties;
• Commitment : Committed to making the project a success. Willing and able to work for the best interests of the project. Not thinking in terms of being right at the expense of being successful;
• Can handle stressful situations well : Willing and able to deal with problem situations. Mentally tough and always mentally prepared;
• People Skills : Able to build productive working relationships with other staff and development partners based on respect and good rapport. Listens well and never assumes one knows best;
• Judgment : Able to evaluate information quickly, identify key issues and formulate conclusions based on sound, practical judgment, experience, and common sense;
• Organized : Well prepared and organized. Carries out all responsibilities and action items in a purposeful way.
• Dependable : Can be relied upon to get the job done at the expected time. Relied upon to give advanced prior notice if deadlines are not to be met;
• Proactive : Proactive rather than reactive. Able to avoid mistakes that could/should be anticipated.
2. LOCATION: IUCN Regional Office for Oceania in Suva, Fiji.
Will require travel in and outside the Pacific islands region
3. DURATION: January 2013 – December 2014
4. REPORTING RESPONSIBILITIES:
The reporting relationships will be as follows:
Direct Reporting Line: Reporting Area
IUCN Oceania Regional Director All areas
5. SCOPE OF RESPONSIBILITIES:
You will be responsible for the strategic development, steering, and monitoring of the IUCN Oceania Programme, which currently consists of programme activities (projects) in the Pacific Islands with plans to expand to work in Australia and New Zealand.
Your specific duties include, but are not limited to the following:
Programme Planning and Project Implementation
• Lead the strategic planning of IUCN’s overall Oceania Programme ensuring that its activities contribute to a lasting impact in the region’s nature conservation efforts;
• Ensure the implementation of a regular planning cycle, the use of a common set of tools, methods and standards for planning in IUCN, including performance criteria, for the IUCN Oceania Programme;
• Coordinate and lead the preparation of the Oceania lntersessional Programme;
• Coordinate the preparation of Annual and Quarterly Work plans by Country and by Regional Thematic Programmes;
• Advise managers and the Regional Director on progress and problems associated with programme and budget delivery and assist managers in solving these problems;
• Coordinate with the SPMPDA in the identification of new partners and potential projects;
• Assist the SPMPDA in identifying linkages with ongoing projects and activities to be considered in the writing of proposals and the development of new projects;
• Coordinate and facilitate regular meetings between the different programmes of IUCN ORO;
• Participate and contribute in the Senior Management Team Meetings and other IUCN ORO meetings as required.
Program Oversight
• Oversight of the development and sustainability of programmes at all levels working with the SPMPDA and Programme Heads to develop relevant projects and initiatives.
• Oversee the monitoring and evaluation of programmes and projects;
• Ensure quality assurance of programme and project implementation;
• Ensure the sustainability of the pipeline projects within ORO;
• Assist in the discussions with potential strategic partners when developing new project proposals;
• Collaborate with the Finance Unit in the regular monitoring of project budgets;
• Oversee the development and update of the organisation’s knowledge management and organisational learning structures;
• Support Organisational Development in relation to Programme Structures within IUCN Oceania
• Identify needs for technical support within IUCN ORO, produce analyses of these needs and make recommendations to relevant managers and the Regional Director.
Reporting
• Coordinate the preparation and submission of Quarterly and Annual Reports by all Oceania Programs;
• Provide regular updates to the Regional Director and Oceania SMAT on changes and trends in relation to IUCN’s programme both in the region and globally;
• Maintain a regional consolidated list of current and developing projects and oversee the update of project information.
Capacity Building
• Oversee the coordination of capacity building initiatives in programme and project management aspects in accordance with the needs of the programme and project staff specifically in areas of project planning, needs assessments, monitoring and evaluation, programme and project reviews, budget formulation and reviews, etc.
Institutional support
• Participate in Oceania Regional management structures and other Regional groups, task forces and committees as required.
• Participate in Global IUCN bodies such as the Programme Planning Group (PPG) and others that fall within the scope of Programme Coordination.
• Represent IUCN ORO in meetings and events as requested by the Regional Director
Supervisory Roles
Supervision of Programme Managers, Programme Assistant/s, the Learning, Knowledge Management, Monitoring and Evaluation Officer and any other programme staff by:
• Providing coaching and mentoring services to supervisees in accordance with their needs
• Ensuring supervisees prepare individual annual and quarterly work plans and weekly schedules;
• Conducting regular meetings with supervisees to discuss their work progress against the agreed annual and quarterly work plans;
• Assessing training needs of supervisees and make recommendations for further training or upskilling to the Regional Director and Staff Training Committee.
• Assisting in the resolution of issues arising among supervisees or between supervisees and other staff members.
• Carrying out staff performance appraisals of their supervisees;
• Regularly reviewing the needs of their supervisees and ensure they are not underutilized or overworked;
• Ensuring that their staff remain motivated and that their grievances are addressed in a timely and fair manner;
• Ensuring supervisees are informed of organizational policies and codes of conduct and that they adhere to Admin, HR and Financial rules;
• Ensuring that disciplinary measures are taken if and when needed.
Any other duties as reasonably required of you by your employer
Ethical, Social and Ecological Responsibilities
This role requires the following ethical, social and ecological responsibilities:
• Respect for people from different nationalities, cultures, ethnicities, religion, gender, sexual orientation as well as the young and elderly;
• Responsible for exercising utmost care and judgement to ensure the assets belonging or entrusted to IUCN are not misused or wasted;
• Avoids all instances of conflict of interest in one’s dealings;
• Commitment to help conserve the integrity and diversity of nature and to ensure the sustainable use of resources;
• Adherence to the IUCN Code of Conduct.
Personal Attributes
This role requires the following personal attributes:
• Accepts Responsibility : Willing and able to bear high levels of responsibility by making timely decisions and being accountable;
• A Learner : Willing to learn on the countries, cultures and development/environmental issues of the region;
• Adaptation : Willing to adapt to regional norms without compromising personal beliefs and principles;
• Openness : Communicates honestly, openly, and consistently. Shares information appropriately and who ensures that views of all members of the team are freely expressed;
• Positive Attitude : Encourages a positive rather than negative viewpoint;
• Integrity : Maintains the highest standard of personal conduct in performing all duties;
• Commitment : Committed to making the project a success. Willing and able to work for the best interests of the project. Not thinking in terms of being right at the expense of being successful;
• Can handle stressful situations well : Willing and able to deal with problem situations. Mentally tough and always mentally prepared;
• People Skills : Able to build productive working relationships with other staff and development partners based on respect and good rapport. Listens well and never assumes one knows best;
• Judgment : Able to evaluate information quickly, identify key issues and formulate conclusions based on sound, practical judgment, experience, and common sense;
• Organized : Well prepared and organized. Carries out all responsibilities and action items in a purposeful way.
• Dependable : Can be relied upon to get the job done at the expected time. Relied upon to give advanced prior notice if deadlines are not to be met;
• Proactive : Proactive rather than reactive. Able to avoid mistakes that could/should be anticipated.
REQUIREMENTS
• • Postgraduate qualifications in a relevant discipline, such as Environmental Science / Management, Development Studies, International Relations, Governance, or MBA .
• • At least 8 years of work experience, inclusive of experience in project implementation and execution.
• • 3 years work experience in a senior managerial or technical role.
• • Research and technical experience will be an advantage.
• • Experience and ability to work in an international, multicultural and multi-perspective environment.
• • Knowledge of development and environment issues and complexities as they relate to the Oceania region.
• • Strong communication skills in written and spoken English.
• • Capacity to interact effectively with a wide range of people at different levels including donors, the private sector, NGOs, and government officials.
• • Experience in making presentations to large and/or influential audiences.
• • Highly motivated and results-oriented individual.
• • Proficient in the use of computer applications including MS Office (Word, Excel and PowerPoint), Email, Internet and ability to learn other organizational applications.
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
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