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ADMINISTRATIVE ASSISTANT JPI Oceans - VLIZ | Brussels

6:07:00 PM
The Joint Programming Initiative Healthy and Productive Seas and Oceans (JPI Oceans) is a European coordinating and integrating platform, open to all EU Member States and Associated Countries investing in marine and maritime research. The overall aim of JPI Oceans is to pool national research efforts in order to make better use of Europe's public R&D resources. In doing so, JPI Oceans aims to add value by:
  • avoiding fragmentation and unnecessary duplication
  • planning common and flexible initiatives
  • facilitating cooperation and foresighting
  • establishing efficient mechanisms for interaction and knowledge transfer between the scientific community, industry & services, and policy makers at high level to more effectively solve the grand challenges. 
Currently 18 countries are participating in JPI Oceans. More information on JPI Oceans on the website: www.jpi-oceans.eu
The JPI Oceans secretariat is looking for an Administrative Assistant (halftime). The person will be hired by the Flanders Marine Institute (VLIZ) and seconded to the JPI Oceans secretariat in Brussels. 
Key responsibilities:
  • Supporting the director in organisational and administrative tasks
  • Preparing documents,  letters and invitations  
  • Assisting in the organisation and preparation of events, workshops and conferences
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Organising and storing paperwork, documents and digital information
  • Following up on correspondence
  • Taking minutes at meetings
  • Following up on office and facility supplies
Requirements
  • Excellent written and verbal communications skills in English. Knowledge of French, Dutch or Norwegian is an asset. (The working language in the JPI Oceans secretariat is English)
  • Good knowledge of relevant software: Outlook, Word, Excel, PowerPoint, Sharepoint
  • Very good inter-personal skills and ability to maintain effective partnerships and working relations within a multi-cultural environment
  • Strong attention to detail
VLIZ and the JPI Oceans Secretariat offer:
  • The opportunity to work in an international organisation with a dynamic multi-cultural team
  • Be part of a dynamic, fast-paced working environment with a team of highly skilled co-workers
Conditions
  • Starting date: As soon as possible
  • 1 year contract for a half time position with a salary scale according to the terms and conditions of the Flemish Government
  • Additional benefits: hospitalisation insurance, meal vouchers and internet allowance.
Location: Rue du Trône 130, 1050 Brussels 
To apply:
Please send your cover letter and CV to Jan Mees, Director VLIZ, Wandelaarkaai 7, B-8400 Oostende, Belgium before 5 June 2013.
Contact information:
JPI Oceans secretariat
T: +32 (0) 2 626 16 60
Adress: Rue du Trône 130, 1050 Brussels 
Email: willem.demoor@vliz.be

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