Emergency Program Coordinator
Organisation Description:
COOPI – Cooperazione Internazionale is an Italian development and relief organisation that has been working since 1965 to assist the most vulnerable individuals in developing countries.
COOPI’s projects are often multi-sectoral and are integrated with each other in order to promote the harmonious development of the local beneficiary communities. The main fields of intervention are health, agriculture, soil protection, livestock, income generating activities, infrastructure, education and training, work organisation. Further information on www.coopi.org
COOPI is recruiting an Emergency Program Coordinator Somalia
Reporting to: Regional Program Coordinator, Regional Representative
Project: FAWER III – Food and Water Emergency Response III
Descrizione e requisiti
POSITION OBJECTIVE
The Emergency Program Coordinator (EPC) leads and manages the emergency team and operations in South Central Somalia and reports to the Regional Program Coordinator. The EPC is responsible for the quality and effectiveness of COOPI’s emergency response within his/her designated area of responsibility. The EPC is the leader of the Emergency team under FAWER III and coordinates the Emergency Program for Somalia, ensuring it is implemented as per grant agreements and to the highest standards from program and administrative perspectives. Program implementation should be in line with strategies and policies of COOPI in the region and COOPI administrative requirements. The Emergency Program Coordinator has responsibility for the security and well being of the staff under the program, in adherence to internal procedure and under the overall responsibility of the Regional Representative. The main tasks linked to this position are as follows:
I. PROGRAM STRATEGIES AND DESIGNING
In collaboration with the Regional Program Coordinator, relevant Sector Focal Points, relevant Area and Project Managers, provide leadership in development and review of implementation strategies responding to priority humanitarian needs in target areas
In collaboration with the Regional Program Coordinator, ensure emergency assessments are executed and from them an integrated emergency response, implementation and exit strategies are developed
Ensure that the Regional Office and particularly, the Regional Program Coordinator is provided with regular emergency sitreps and are aware of the evolving humanitarian situation
In collaboration with the Regional Program Coordinator, coordinate and oversee project design and proposal development initiatives for institutional and public funding.
II. PROGRAM MANAGEMENT, IMPLEMENTATION & SUPERVISION
Review of implementation and monitoring guidelines and tools as necessary considering lessons learnt from previous phase, FAWER II. The guidelines should respect the minimum requirements for various donors and COOPI internal guidelines;
Clarification of program organizational structure at different levels and operational requirements per approved budget;
Preparation of procurement plan in liaison with the administrator and managers;
Preparation of implementation plans (monthly & quarterly), ensuring active participation of program staff and target groups in the process;
Preparation of monitoring and evaluation plans promoting broadest participation in the process. Target groups should participate in monitoring at the field level.
Approval of MoUs and agreements with target groups (authorities and committees at target villages) for implementation of the program activities;
Ensure effective, objective and credible complaints / feedback system for beneficiaries that meet requirements of all the program donors and the agency;
Planning for implementation of activities as per the work-plans, respecting technical standards (as per the proposal, internal program implementation guidelines) and ensuring participation of local stakeholders (authorities, beneficiaries) in the decision making process, and ensuring documentation (evidence base) for stakeholder participation in the process;
Ensure competent supervision of activities by the staff, and involving the local stakeholders. The supervision process at different levels should be properly documented through field visit/mission reports, and certification of completed activities;
Ensure participatory monitoring at various levels as defined in the program M&E guidelines, tracking the achievements (achievement matrix), analysing monitoring data, and ensure the findings feedback to improve implementation process. Also to ensure proper documentation/storage of monitoring data and reports.
Knowledge management and learning, ensuring lessons are captured and feedback to the implementation process;
Certification of completed FAWER works/activities, and approval of payments in liaison with relevant project managers projects;
Ensure timely preparation and submission of quality program reports (internal & external);
To ensure good visibility of the projects’ overall goals, policies and envisaged and/or results achieved as per COOPI and donor communication policies;
III. PROGRAM ADMINISTRATIVE OVERSIGHT
Effective management of the program finances in consultation with Administrator and Managers. Must familiarize with donors & COOPI administrative procedures and requirements;
Preparation of program financial projections and returns, and closely monitor utilization of project resources in collaboration with project managers and administrator;
Approval of cash requests for program activities, procurements, transmission of cash to the field, certification and payments for various activities in liaison with the relevant managers;
Ensure updated inventory of program assets is maintained and official handover of assets to the beneficiaries and/or Regional Office at the end of the program;
Responsible for timely identification and preparation of any ECHO modification requests and liaison with project managers for UNICEF and CHF projects for the same;
Security focal point for the program, to ensure the staff are sensitized/trained on security protocols and observe the same, coordinating with COOPI security focal point;
IV. PROJECT HUMAN RESOURCE MANAGEMENT
In collaboration with the Program Manager, identify HR requirements for the program at all levels (field and HQ) and participate in the recruitment process, and specifically:
Development of TORs / JDs for program personnel and technical assistance;
Identify training requirements and opportunities for staff to enhance capacities;
Overall management of program staff including performance appraisals and recommending approval of leaves.
V. PROJECT COORDINATION AND LIAISON FUNCTIONS
Liaise with the Regional Program Coordinator on issues pertinent to the projects;
Attend projects’ related meetings (including those with donors as requested) and all others relevant emergency program related and coordination meetings at Nairobi and field level (Mogadishu and others fields office level);
Maintain good liaison links with local and Nairobi based project stakeholders;
Participate in cluster and other coordination meetings in field and at Nairobi level;
Update the logistic department on any pertinent security or access issues.
Technical Competencies required for this position are:
Minimum of a University Degree in Development Studies and Social Sciences.
Minimum of 6 years humanitarian aid experience in complex and natural disasters with at least 2 years of experience in Horn of Africa. Good understanding of the Somalia humanitarian context.
High level of all aspects of senior managerial experience, including managing multi-million dollars program.
Previous experience in management of ECHO funded programs.
Strong proposal development and donor reporting skills.
Experience in complex decision making and leading a multi-disciplinary, cross-cultural team under difficult circumstances.
Strong understanding of the humanitarian emergency operating context, including Sphere, the humanitarian system, donors, security, civil military liaison and program management.
Relevant English language skills mandatory while Somali Language will be an added advantage.
Deadline for applications : 15th of July 2013
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