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Procurement Assistant

6:47:00 PM
If you are a committed, creative Yemeni and are passionate about making a lasting difference for children, the world's leading child rights organization. UNICEF would like to hear from you.
Post Title : Procurement Assistant
Contract type : Temporary Appointment
Level of Post : GS-6
Duration : 364 Days
Duty Station : Sana’a
MAIN DUTIES AND RESPONSIBILITIES:
Under general supervision of Supply and Procurement Officer, the incumbent will perform a variety of tasks of moderate scope and difficulty, in support of supply and Procurement activities. The following are the duties:
  1. Assist the Supply & Procurement Officer in executing competitive bidding through RFQS, ITBs and RFPs, review samples with concerned sections, adjudicate and make recommendations for contract award to ensure compliance with the financial thresholds & policies.
  2. Maintain the PO register to record the contractual terms and conditions and regular follow up with suppliers to ensure timely delivery of supplies for programme implementation.
  3. Receive, review and sign off supplier’s invoices for completion and maintain an invoice register before submitting them to concerned sections for payment and ensure payments are settled within UNICEF payment terms and conditions.
  4. Maintain the sales order and purchase requisitions files to ensure all supporting documents are available and regular follow up with programme on missing documents.
  5. Participate in the end-user monitoring visits with programme sections to review the supplies delivered to projects to monitor the usage of supplies and equipment delivered for programme implementation.
  6. Assist the Logistics Officer in management of the UNICEF warehouses, and preparation of customs clearance documents when required in line with UNICEF policies.
  7. Perform other related duties as required.
MINIMUM QUALIFICATIONS:
  • Completion of secondary education, preferably supplemented by technical or university courses in related field.
  • Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support supply and logistics work.
  • Fluency in English and Arabic is required.
  • Computer skills (particularly Excel) including internet navigation and various office applications.
COMPETENCIES:
i) Core Values (Required)
  • Commitment
  • Diversity and Inclusion
  • Integrity
ii) Core Competencies (Required)
  • Communication [II]
  • Working with People [II]
  • Drive for Results [II]
(iii) Functional Competencies (Required)
  • Planning and Organizing [II]
  • Following instructions & Procedures
  • Analyzing [II]
  • Applying Technical Expertise [II]
How to apply:
If you meet the requirements stated above, please send your application, enclosing comprehensive curriculum vitae, duly completed United Nations Personal History form (which can be downloaded fromwww.unicef.org/employ) stating telephone number, email address and detailed contact address quoting the vacancy number to: yemenhr@unicef.org not later than 11 August 2013. For additional information on UNICEF, please visit our website: www.unicef.org
UNICEF, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organisation. UNICEF is a smoke-free environment.
Only short listed candidates will be contacted.

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