Admin/Finance Associate, Suleimaniyah, Iraq

The Iraq Operation of the United Nations High Commissioner for Refugees (UNHCR) in Iraq invites qualified candidates to apply for the following vacancy: Functional Title & Grade: Admin/Finance Associate, G6

Position No.:10021590

Contractual Status: Fixed Term (One Year)

Duty Station: - Suleimaniyah, Iraq

Date of Issue: 27 April 2014

Deadline for applications: 10 May 2014

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT OPERATIONAL

CONTEXT

The incumbent will be supervised by the Associate Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization. The incumbent will undertake the following responsibilities under the overall supervision of the Associate Admin/Finance Officer at UNHCR Sub Office Suleimaniyah, Iraq.

FUNCTIONAL STATEMENT.

1. Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files;

2. Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff;

3. Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned.

4. Prepares travel authorization, ID cards and other personnel related documents for staff;

5. Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan;

6. Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies;

7. Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action;

8. Performs other duties as required.

REQUIRED COMPETENCIES

- Managing Resources

- Analytical Thinking

- Planning and Organizing

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL

EXPERIENCE REQUIRED

Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields; Minimum 6 years of previous job experience relevant to the function; Computer skills (MS office and People soft applications)

LANGUAGE:

Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

Knowledge of UNHCR administrative and financial rules and procedures. Knowledge and working experience of MSRP Finance and EPM Budget applications.

Completion of UNHCR learning programmes or specific training relevant to functions of the position. Knowledge of another relevant UN or local languages.

Interested applicants should forward the UN history form (P-11) with a covering letter in English explaining their interest in the position to: e-mail: irqerbad@unhcr.org Please indicate the post title you are applying for in the subject. Only short-listed applicants will be contacted, and engagement is needed immediately.