OFFICE MANAGEMENT SECRETARY

Answerable to Administrative Officer Qualification & Experience

Holder of Diploma in Secretarial Studies from a recognized institution. Must be computer literate and with excellent knowledge and command of Microsoft Office applications (Word, Excel, Access, Power point). At least Seven (7) years proven experience as an Office Management Secretary in a reputable organisation.

Duties & Responsibilities

Drafting of replies to letters as directed by the Managing Director. Maintaining a diary of appointments for the Managing Director and advising/ reminding the Managing Director about these appointments. Taking dictations, transcribing by word processing and presenting an accurate and free from errors work for signature. Receiving and answering fax/telephone, calls/intercoms, giving information to callers and circulating information to appropriate officers. Filing minutes, correspondence and other documents and maintaining files in secure custody using laid down office procedures. Relaying verbal messages and instructions from the Managing Director to other staff. Making safari arrangements, confirmation of hotel bookings and reservations for the Managing Director. Composing correspondence, reports, forms, and other documents independently or from transcribing machines, notes, or general instruction from the Managing director. Answering general phone inquiries using a professional and courteous manner and directing them to the appropriate places. Performing any other duties as may be assigned by the Administrative Officer.

Terms of Employment: Permanent and pensionable Remuneration: An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate. Applications: Applications: Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent to the below mentioned address, so as to be received not later than 08.07.2011. The Managing Director Arusha International Conference Centre P.O. Box 3081 Arusha Fax: 027 – 250 – 6630 E-Mail: md@aicc.co.tz Website: www.aicc.co.tz.