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Administrative Clerks , American Embassy

8:06:00 PM
Vacancy 12/04

Open To:

U.S. Citizen Eligible Family Members (USEFMs) only- All agencies

Position Title:

When Actually Employed Administrative Clerks

Reference:

12/04

Opening Date:

January 23, 2012

Closing Date:

Open until filled.

Work Hours:

When Actually Employed

Salary:

FP 8 (Final Grade and Salary to be confirmed by Washington based on applicant’s qualifications and prior work experience).


The U.S. Embassy, London, in search of When Actually Employed Administrative Clerks, who will work on an irregular/flexible when actually employed basis.

Duties will include:

  • providing emergency secretarial and administrative support to offices within the Embassy who are experiencing difficulties such as staffing gaps and shortages due to unscheduled leave;

  • assisting with special projects within the Embassy.

Qualifications Required:

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education:

High School Diploma or an equivalent academic qualification is required.

Prior Work Experience:

Administrative/secretarial work experience is required.

Language Proficiency:

Level IV written and spoken fluency in English is required.

Knowledge:

Knowledge of PCs, PC based software (MS Office, Access, Excel, Word and Powerpoint) plus E-mail and the internet is required. Basic understanding of the operations of U.S. Embassy, London is required. Knowledge of basic office procedures is required. Knowledge of grammar, spelling, punctuation and required formats to recognize and correct such errors in correspondence, reports and telegrams is required. Knowledge of the programs of the post as they relate to the office management/support functions of the unit or section is required. Understanding of the importance of customer care, and the principles of confidentiality is required.

Skills and Abilities:

Good typing skills are required. The ability to operate office equipment such as facsimiles, color printers and copiers is required. Ability to organize routine data and maintain established procedures is required. Ability to gather data and to draft to supervisor's requirements is required. Ability to use judgement to analyze information and take appropriate actions (phone calls, prioritizing work, etc) is required. Very strong interpersonal and communication skills, together with good customer care skills are required. The ability to be extremely flexible and to be able to work under pressure in order to meet deadlines is required. The ability to work evenings, weekends, early mornings as needed is required. A positive attitude to changing priorities is required. Ability to obtain a Top Secret security clearance is required.

To apply, you should use our preferred way of applying for a vacancy at the Embassy:

  • Complete the London DS-0174 Application for Employment form (PDF, 120Kb)
    With the London DS-0174 application form, you MUST include a current resume/CV, which covers all the essential criteria as outlined in the web advert for the position.

Please note that if you do not include a current resume/CV, together with your London DS-0174 application form, your application will be invalid and you will not be considered for the position for which you are applying.

For a less detailed application, you can apply as follows:

Detailed instructions on how to complete the UAE/DS-0174 (pdf, 152 kB) are available to assist you in the application process.

Whichever way you choose to apply, please make sure that you address how your education, work experience, knowledge, skills and abilities all match the job advertised. Please also make sure that you address the basis of your legal right to work in the UK.

Please quote vacancy reference 12/04 .

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