Programme Manager Swedish Committee for Afghanistan

Brussels, Belgium

ENNA

The European Network of NGOs in Afghanistan (ENNA) coordinates joint European policy & advocacy work of its 17 member agencies and 4 Associates. ENNA also work closely with NGO networks such as BAAG and ACBAR. The ENNA Secretariat, headed by the ENNA Programme Manager and under supervision of the ENNA Steering Group, is responsible for: gathering information and analyzing developments in Europe-Afghanistan policy making; coordinating member’s advocacy work; provide Afghan CSOs and members with advocacy platforms; organizing events; increase collaboration among European NGOs involved in Afghanistan; monitor the network’s development and ENNA NSA project progress. The ENNA Secretariat comprises 2 full time staff members (the Programme Manager and the Policy and Advocacy Coordinator) and also 1 part time Communication and Administration consultant and 1-2 interns. The ENNA Secretariat is based in Brussels.

Scope of Work

Directly responsible to the ENNA Steering Group.

The ENNA Programme Manager is responsible for overall management of the ENNA secretariat and for supervision of staff. The post-holder leads implementation of strategic plans, as agreed by the ENNA Steering Group. The ENNA manager also oversees member coordination, including NSA partners and associates. Responsibility for ensuring compliance with EU NSA guidelines is also a key part of the role. She/he has the overall responsibility for ENNA’s sustainability this entails supporting ENNA’s development to become an independent organization, ensure funds and maintaining a close relationship to actual and potential donors. Play an active role in increasing ENNA’s member base. When necessary, the ENNA Manager represents ENNA towards target governments and institutions. Management and monitoring of the ENNA staff is also part of the role. The ENNA Programme Manager reports to the ENNA Steering Group. The ENNA Programme Manager and the ENNA Policy and Advocacy Coordinator are expected to keep a close dialogue in order to ensure that policy and advocacy are in line with program requirements and that the development of new projects are in line with the networks Policy and advocacy strategies.

Entry Requirements

Qualifications:

University Degree at post-graduate level or other evidence of highly developed analytical, managerial and financial skills. Preferably in economics and/or business administration.

Experience:

• At least five years of relevant work experience in project management in a related field, preferably in multi-agency coordination;
• At least four years of working at senior level within an NGO or similar organisation, preferably with some relationship to ENNA;
• Experience of senior level fundraising and programme management;
• Experience of financial monitoring and reporting;
• Experience from work in a post-conflict environment and specifically in Afghanistan is an advantage;
• A good knowledge of humanitarian and development issues in fragile and post-conflict situations.

Others:

• Demonstrated leadership/management skills;
• Being a team-builder and being able to adapt to a cross-cultural context;
• Knowledge of the current international engagement in Afghanistan is an advantage;
• Ability to prioritise, delegate, handle multiple tasks and meet deadlines;
• Ability to travel frequently within Europe and occasionally to Afghanistan and adjust to difficult and basic living conditions;
• Excellent command of English and preferably strong French communication skills.

Responsibilities

General

• To ensure implementation of the integrated ENNA/NSA work plan and strategies;
• To ensure efficient internal communication within the ENNA Secretariat;
• To raise funds for the sustainable continuation of ENNA;
• To do the ground work for ENNA becoming an independently registered organization;
• To ensure a legal transference of staff from the Swedish Committee for Afghanistan (SCA) to ENNA.

Supervisory Tasks

• Daily management and responsibility of the ENNA secretariat;
• Ensure funds for ENNA’s continuation;
• To update project planning documents, under guidance of the ENNA Steering Group;
• To monitor project progress and ensure compliance to targets outlined in the NSA application as well as towards ENNA guiding documents;
• To manage all financial and administrative aspects of ENNA’s projects and the secretariat;
• To supervise ENNA staff and support their professional development.

Coordination

• To oversee membership coordination and ensure that members are enabled to take active part in ENNA’s work. In this function build and develop contacts with members;
• Develop and maintain a good relationship to actual and potential donors;
• Facilitate the ENNA Steering Group’s decision-making through preparing of meetings and implement decisions.

Advocacy and Policy Work

• Support the ENNA Policy and Advocacy Coordinator in all policy and advocacy tasks related to ENNA’s members, external partners and project implementation;
• To keep abreast of the latest developments with regards to aid and civil military relations, aid effectiveness and Afghan Civil Society.

Finance Control and Reporting

• To ensure cost efficiency and proper financial control;
• To be responsible for budgeting and financial reporting of events and costs associated to the ENNA secretariat;;
• To compile and submit reporting to EC and the Steering Committee;
• To advice and guide the project partners in budget planning and follow up;
• To enforce the implementation of EC and project financial regulations and procedures stipulated by donors and SCA;
• Responsible for financial and narrative reporting to donors.

Tasks of relation with external agencies

• To develop and maintain relations with donors;
• To develop and maintain contacts with ENNA members to ensure an increase in ENNA’s member base;
• Support the ENNA Policy and Advocacy Coordinator in developing and maintaining contacts with EU/EC, EU member states, troop contributing countries, Afghan CSOs, European NGOs and NGO networks in accordance with strategic plans;
• Manage appropriate responses to external requests.

Others

• To promote an attitude of team spirit;
• To take on other tasks within his/her field of competency, as decide by the ENNA Steering Group.

Application information

Swedish Committee for Afghanistan is lead organisation during the EC NSA project. The ENNA Programme Manager will therefore be a posted employee of SCA. SCA will be responsible for the contract but will delegate supervision and personnel issues to ENNA Steering Group.

Working schedule: Full time 38 hours/week

Gross salary: € 3 700 – 4 100

Contract period: 1 September 2012 (or earlier) – 31 August 2013 with possible continuation as employed directly by ENNA

For any requirements about the position contact Karl Torring, present ENNA Manager based at SCA in Stockholm, via email: karl.torring@sak.se.

Send your ENNA Application for Employment form (download from http://www.sak.se/om-sak/lediga-jobb/vacancies-at-enna-brussels) to application.sca@sak.se.
Last date for application: 13 April 2012

Please note CVs will not be accepted.

Interviews will take place in Brussels 23-24 April 2012.

More information about SCA can be found on our web sites www.sak.se and www.swedishcommittee.org. More information about ENNA is found on www.ennanet.eu.