Human Resources Assistant , UNICEF New York

Purpose of the Post:

Under the general supervision of the Human Resources Officer, responsible for the full range of activities for the personnel administration and benefits of staff in accordance with the UN Staff Rules and Regulations and UNICEF's policies and procedures.

MINIMUM ELIGIBILITY REQUIREMENTS:

• MUST PASS THE UN ASAT (Administrative Support Assessment Test) in ENGLISH (PLEASE MENTION IN YOUR COVER LETTER WHETHER YOU PASSED THIS EXAM)

• NON-US CANDIDATES MUST BE IN POSSESSION OF A US G4 VISA OR BE A US PERMANENT RESIDENT

Key Expected Results:

1. Determine appropriate entitlements and prepare corresponding documentation with regard to new appointments, transfers and separation of staff in specific geographically designated duty stations.

2. Respond and provide accurate and complete information to incoming correspondence and telephone inquiries in accordance with Staff Regulations and Rules and UNICEF's policies.

3. In consultation with the HR Officer, analyze cases that do not confirm with the UN or UNICEF's Rules & Regulations, to ensure consistent and equitable application of decisions and implements agreed upon action.

4. Coordination with various Internal Divisions/Offices and externally within UN System for the purpose of gathering and disseminating information in response to staff queries and to provide support to staff, e.g. UN Insurance, Pension, UNICEF Payroll, UNICEF DFAM, PD, etc.

5. Coordination with GS-5 staff for support and to ensure timely action on entitlements, contractual status, etc.

6. Maintains and updates computerized SAP-HR System with staff data for HR Officer's approval. Provides and verifies information for bi-monthly and monthly payroll reports to ensure that salaries are affected with the correct entitlements.

Qualifications of Successful Candidate:

• Secondary graduation. University level courses in Human Resources Management, Business Administration or related field desirable. Knowledge of UNICEF Human Resources procedures an asset.

  • Must pass the UN ASAT (Administrative Support Assessment Test) in ENGLISH (PLEASE MENTION IN YOUR COVER LETTER WHETHER YOU PASSED THIS EXAM)

  • Minimum six years progressively responsible personnel administration related experience within the Organization or any other large organization with established personnel systems, policies and procedures.

  • Fluency in English for effective writing and oral communication. Working knowledge of French and/or Spanish desirable.

  • Working experience in HR Administration in entitlements and benefits - Knowledge of systems (VISION SAP-HR), UN Staff Rules and Regulations, UNICEF policies and business processes in entitlement administration

Competencies of Successful Candidate:

• Communicates effectively to varied audiences, including during formal public speaking.

  • Able to work effectively in a multi-cultural environment.

  • Sets high standards for quality of work and consistently achieves project goals.

  • Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.

  • Demonstrates and shares detailed technical knowledge and expertise.

  • Sets clearly defined objectives and plans activities for self, own team or department.

  • Ensures that team or department follows relevant company policies and procedures.

How to apply:

If you want a challenging career while improving the lives of children around the world UNICEF, the leading children’s rights organization, would like to hear from you.

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this vacancy, quoting E-VN-2012-000798. Applications must be received by Midnight EST on 12 June 2012.

IN ORDER TO MEET THE MINIMUM ELIGIBILITY REQUIREMENTS FOR THIS PARTICULAR POST, A CANDIDTATE MUST: - PASS THE UN ASAT (Administrative Support Assessment Test) in ENGLISH (PLEASE MENTION IN YOUR APPLICATION COVER LETTER WHETHER YOU PASSED THIS EXAM) – BE IN POSSESSION OF A US G-4 VISA (FOR NON US RESIDENTS) OR BE A US CITIZEN/PERMANENT RESIDENT

IMPORTANT: As part of your application online profile on UNICEF’s e-Recruitment site, please make sure your select “Release Profile” under Candidate Profile/Overview & Release.

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Well qualified candidates are strongly encouraged to apply.