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Afdb Payroll Assistant - Human Resources Department

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  • Position title: Payroll Assistant - Human Resources Department
  • Grade: GS-7
  • Position N°: NA
  • Reference: ADB/12/236
  • Publication date: 08/11/2012
  • Closing date: 22/11/2012

Objectives

Key objective of the position is to implement, support and facilitate the various steps in payroll and related business processes.

Duties and responsibilities

The major duties involve carrying out various activities in payroll processing. The incumbent will ensure daily monitoring (follow-up) of the payroll and related process for the whole Bank.
Payroll  Processing and Control
  • Analyzing  and  verifying  payroll inputs from other departments such as FCCO, CGSP, CHRM, SEGL into the SAP system;
  • Maintaining and ensuring accuracy of staff members’ data in the SAP-HR/payroll system and verifying conformity with HR decisions;.
  • Performing Bank’s payroll run activities including payroll simulations, payroll release, checking of payroll results and correcting payroll data and transactions as needed;.
  • Timely execution DME for local and international transfer of salaries in the appropriate currencies;.
  • Carry out posting of payroll to accounting and budget systems and investigate and correct un-posted payroll results;
  • Generating and dissemination of salary/benefits-related reports for other departments including SRP, CGSP, FFCO, CHRM, SEGL, OAGL, staff and Management.
Payroll Accounting, Auditing and Fiduciary Services
  • Analysis and reconciliation of expense and suspense accounts used in payroll accounting schema and benefits;
  • Clearing of payroll suspense accounts after payroll posting to Financial Accounting in a timely manner;
  • Assisting and supporting external and internal auditors in the periodic payroll audit and general Bank audit processes;
  • Participating actively in the COSO testing exercises;
  • Provision of support and guidance to the other teams in accounting activities;
  • Carrying out PBC to ensure adequate budgeting and commitments for staff positions.
End-Of-Service Calculation and Benefits Payments
  • Calculation of end-of-service benefits for leaving staff;
  • Preparation of appropriate journal entries and requesting of payments authorization;
  • Payment of authorized benefits in line with bank’s staff rules and other regulations;
  • Assisting and guiding  staffguiding staff proceeding on retirement with repatriation benefits and other related inquiries.
Sundries Activities
  • Assisting in the design, development and testing of salary and benefits related functionalities on the; Employee Self Service System (ESS) and Payroll system;
  • Assisting in the design and testing of modifications/changes in SAP system;
  • Assisting in the design of  system user support documentations;
  • Managing Post Implementation Issues, Evolution, Improvements and Upgrades.
Client Services
  • Provision of explanation to staff on actions taken on their salaries (deductions, transfers, leave periods, etc …);
  • Responding to clients’ enquiries relating to various aspect of salary administration;.
    Assisting and guiding Admin Officers in the Field Officers on salaries and benefits related issues and inquiries.
Other payroll-related tasks as assigned by the Payroll Officer and or Division Manager.

Selection Criteria

Including desirable skills, knowledge and experience
  • Minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Accounting, Finance, Business administration, commerce or other related disciplines.
  • A minimum of five  (5) years of relevant practical working experience at levels of increasing responsibility, preferably in an international organization.  
  • Strong customer service skills, ability to perform various tasks, attention to detail and ability to work under pressure and within a multidisciplinary and multicultural team.
  • A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills.
  • Ability to communicate orally and in writing in English and/or French with a working knowledge of the other language.
  • Good knowledge of the use of standard software (Word, Excel, Access and Power Point).  Knowledge of SAP or other systems would be an asset.
  • Good knowledge of budgeting and planning are an asset.

Document download

Payroll Assistant - Human Resources Department (293 KB)

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Apply for this position
To apply for this position, you need to be national of one of AfDB member countries.
  • Submitted by: Mrs C. WALENDOM, Officer In Charge CHRM.2
  • Approved by: Mr C. OPARE, Acting Director, CHRM
Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs

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