Afdb Senior Benefits Assistant - Human Resources Department

• Position title: Senior Benefits Assistant - Human Resources Department
• Grade: GS-8
• Position N°: NA
• Reference: ADB12
• Publication date: 08/11/2012
• Closing date: 22/11/2012

Objectives

Under the supervision of the Benefits officer or the Section Head, the incumbent is responsible for reviewing, analyzing and processing staff members’ requests for benefits payments and loans, as well as applications for benefits allowances; and controls and verifies all inputs (entries) made into the computer system, to ensure accuracy and adherence to the rules.

Duties and responsibilities

On-Boarding operations

• Interpret staff rules to determine benefits due to staff members joining the Bank;
• Coordinate with others CHRM divisions, CGSP and the staff member to facilitate shipment of personal effects and Travel for dependents;
• Coordinate the registration of eligible dependents and ensure payments are only made for eligible dependents;
• Payment of installation allowance for the eligible staff in accordance with SLA;
• Communicate with staff and ensure they understand the status of their payments;
• Raise payment vouchers for payments in relation to assumption of duty benefits.

Off-Boarding operations

• Interpret staff rules to determine benefits due to staff members leaving the Bank;
• Coordinate with others CHRM divisions, CGSP and the staff member to facilitate repatriation of personal effects and dependents;
• Compute death benefits including Insurance payments and Death indemnity. Consult GECL to verify eligibility of beneficiaries in case of death of staff member;
• In case of a death of a staff member, liaise with GECL to ensure the eligibility of beneficiaries;
• Raise payment vouchers for payments in relation to departures under voluntary separation, death, resignation, early and normal retirement;
• Communicate with staff and ensure they understand the status of their payments.

Update dependency records

• Update HR master data in SAP with dependency records for staff members after inspection and verification of original supporting documentation;
• Process requests for adopted dependents after legal opinion of GECL by updating in SAP;
• Acts as a liaison person between staff, CHRM and GECL on issues concerning the updating of dependents;
• Drafting correspondence to staff relating to their dependents.

Education Benefits

• Process justifications for completed claims/applications;
• Elaborate appropriate reporting to facilitate the monitoring of the requests for Education benefits;
• Assist staff members for any request related to Education benefits and interpretation of directives.

Leave Management

• Leave entitlements and generation of Leave quotas;
• Monitor the administration of work schedules and flexi time programs;
• Monitor the timing of  public Holiday calendars, maternity and sick leave;
• Process Home Leave payments.

Management of Salary Advances

• Process requests for Salary Advances;
• Prepare reconciliations of balances of advances.

Sundry Activities

• Ensure reasonableness check and analytical reviews for expenses for staff benefits by comparing once period to another, provide explanations and reporters on variances;
• Produce periodical reports on benefits processing and payments;
• Analyze staff issues complaints and queries and make recommendations to resolve them and improve compensation and benefits package;
• Participate to continuous business improvements and HRIS projects for automation;
• Contribute to budget preparation and mid-term review.

Selection Criteria

Including desirable skills, knowledge and experience

• Minimum of a Licence / Bachelor’s Degree or BAC+4 or Maîtrise or its equivalent in Finance, Business Administration, Commerce or other related disciplines;
• A minimum of six (6) years of relevant practical working experience at levels of increasing responsibility, preferably in an international organization;
• Strong customer service skills, ability to perform various tasks, attention to detail and ability to work under pressure and within a multidisciplinary and multicultural team;
• A high sense of initiative, enthusiasm and good team spirit, good organizational and interpersonal skills are strongly desired;
• Ability to communicate orally and in writing in English and/or French with a working knowledge of the other language;
• Good knowledge of the use of standard software (Word, Excel, Access and Power Point).  Knowledge of SAP or other systems would be an asset;
• Good knowledge of budgeting and planning are an asset.

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Senior Benefits Assistant - Human Resources Department (293 KB)

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Apply for this position

To apply for this position, you need to be national of one of AfDB member countries.

• Submitted by: Mrs Colette WALENDOM, Officer In Charge, CHRM.2
• Approved by: Mr. C. OPARE, Acting Director, CHRM

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs