Base Manager - Syrian Crisis - North Lebanon

Length of the assignment, starting from: 7 months, ASAP

PRESENTATION OF HANDICAP INTERNATIONAL

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association: http://www.handicap-international.org

Handicap International is composed of 3 operational divisions: • Emergency Response Division (ERD) • Mines Division • Development Division

Under the Emergency Response Division, the expatriate will be recruited for this mission:

JOB CONTEXT A critical humanitarian situation According to UNHCR latest figures (October 11th 2012), there is between 2,5 and 3 millions IDP within Syria. More than 250,000 refugees are now registered Syria neighboring countries. The current humanitarian response is far from answering to most urgent needs, growing by the day, with a partial coverage only. 19 months after the initial starting of the crisis, number of injured within Syria and neighboring countries is still rising, with a patent lack of immediate rehabilitation and psychosocial relief. Inclusion of vulnerability in the global humanitarian response remains a major concern. The lack of follow-up of the most vulnerable persons, having often experienced 2 or 3 displacements may generate discrepancies in the provided relief, and – in neighboring countries - could even create tensions between refugees and host populations. Voluntary returns (i.e : from Za’atari camp, Jordan) and pendulum movements (i.e : Turkish borders) are hurrying the need for risk education dissemination.

Lebanon Situation The complexity of religious and political components as well as fighting events in Lebanon set a more difficult assistance response. Issues of access to services remain. Half of the refugee population is not prepared to winter, which could lead to life threatening conditions. Few injured are now in Bekaa as the flux has been directed toward North and Tripoli since the beginning of the conflict even if some still arrives in Northern Bekaa.

Humanitarian coordination, if getting better, is not yet fully effective. Relevant stakeholders have not consistently taken into consideration specific needs of vulnerable populations. UNHCR-registered households are receiving most of the consistent assistance, while the unregistered ones are struggling to find any kind of support beyond local charity associations and organizations which doesn’t deliver through registration status. Some tensions are rising at host community level, in relation with general poverty of the area.

PROJECT OBJECTIVES HI implementation After a first round of assessment on March 2012, HI emergency department is implementing since May 15th an emergency intervention for the most vulnerable people affected by the Syrian crisis in Jordan and Lebanon, funded by ECHO, Centre de Crise (French MoFA), Swiss Cooperation and private donors, and aiming at supporting persons with injuries and other vulnerable groups (including persons with disabilities). HI is until now the only organization to address those issues through community outreach, and benefits from the trust of both communities’ representatives, local stakeholders and other field implementing organizations. In August 2012, HI initiated a basic needs assessment in Bekaa, leading to strong recommendations for winterization activities targeting vulnerable populations. Simultaneously, after a technical assessment in Jordan, HI decided to support a first risk education project addressing both Syrian refugees and local host populations living at the Syrian border. HI regional strategy HI decided to develop and strengthen a regional strategy along 4 central points: 1. Disability and Vulnerability Focal Point 2. Inclusion 3. Risk Education Activities 4. Contingency stocks Activities in Lebanon The situation of the most vulnerable persons (including people with injuries) leads HI to implement a three dimension intervention in Central, West and North Bekaa and the North, So that the most vulnerable population (refugees, returnees, minorities and host families) affected by the Syrian crisis in Lebanon (including people with injuries and other vulnerable groups) see their vulnerability reduced and are better able to cope with the situation through the better coverage of their basic and specific needs (directly or through referral/channeling). 1. Provision of essential rehabilitation and other essential services to injured persons in order to avoid development of further impairment/vulnerabilities

Bekaa: 100 conflict-affected injured persons have access to essential rehabilitation and other essential services and avoid development of further impairments/ vulnerabilities. North: 400 conflict-affected injured refugees in Tripoli and in North Lebanon (Kaza Akkar, Danniye) benefit from essential emergency rehabilitation including post surgery rehabilitation cares Provision of support to 3 hospitals (Tripoli Governmental Hospital, Dar El Zahar Centre and Abrar Centre) in order to improve the provision of emergency rehabilitation care for Syrian refugees with injuries

1. Improvement of identification of the most vulnerable persons (including refugees with injury) with uncovered needs and individualized support in the response to their needs/such as physical rehabilitation services and psychosocial support (accompaniment to other stakeholders' services and/or to HI's services)

Bekaa: 1629 and their families (ie.8145 persons) of conflict affected vulnerable persons who have a better coverage of their basic and specific needs through direct provision of services and/or referral upon needs North: Identification, assessment and specific support to ensure tailored response to the needs of 1040 individuals affected Syrian and their families (ie. 5200 persons) conflict including refugees with injuries and other vulnerable groups (through direct and indirect services) at community level.

1. Direct provision of essential uncovered basic and/or specific services such as distribution of dedicated basic NFIs for winterization activities

Bekaa: Direct basic support in terms of winterization through the provision of warm blankets and clothes, fuel stoves and vouchers, and installation of insulation kits for 320 vulnerable households affected by the Syrian crisis (including Syrian refugees, Lebanese returnees and minorities such as Palestinian refugees - and 60 extremely vulnerable host communities)

MAIN RESPONSABILITIES OF THE EXPATRIATE Under the responsibility of the Emergency Coordinator and direct technical reference of the country administrator-logistician, you will be responsible for:

 Security of the base: follows up the situation, gather information, attends security meetings, make sure the security rules are respected, update them (in close relationship with the Head of mission);  Representation of HI towards authorities in security, administrative and logistics aspects ;  Direct management of the national support staff of the base;  Safe management: follow up of the safe cash book, delivering of the cash advances, verification of the use of these advances;  Participation in coordination meetings concerning projects, administrative and logistic aspects;  Follow up the logistics aspects (quotations and purchasing process, follow up of means of transportation and communication);  Monthly administrative and logistic reporting;

MAIN TASKS OF THE EXPATRIATE Under the responsibility of the Head of Mission and direct technical reference of the logistics and administrative coordinators, you will be responsible for:

REPRESENTATION OF THE ASSOCIATION (AT SECURITY, ADMINISTRATIVE AND LOGISTICS LEVEL)  Representation of HI towards local authorities (Labor office, ministries, etc.), in the respect of the organization image;  Participation in all kind of coordination meetings your area (NGO, UN, etc.);

BASE MANAGEMENT  Setup bases (house & office) according to projects needs;  Ensure the security of the bases, of equipments and people affected into the base;  Ensure the functionality of the base on daily basis (electricity, water, internet, phone, etc.);  Ensure regular maintenances of the premises, and supervise the necessary repairs works to be done (if necessary).

SECURITY MANAGEMENT  Base manager is the FSO (Field Security Officer) in its area, and linked to the HoM.  Monitoring of the security situation, and warning of the appropriate persons in case of incidents;  Suggestion and adjustment of security rules (curfew, etc.) and implementation Sensitization of all the team to basic security rules;  Ensure and consolidate the telecommunication process, by training correctly the radio operator for example;  Participation in Security meetings, and transfer the information to whom it may concern (PM, Head of Mission, FSO other bases, etc.);  Weekly reports about the situation and incidents.

EQUIPMENT MANAGEMENT (RADIO, COMPUTER, GENERATOR, PHONE SAT) (IN LINK WITH THE LOGISTIC COORDINATOR)  Supervise allocation and use of equipment, on the base equipment and in the projects;  Organize and control the follow up of the maintenances and the consumption (fuel, airtime, etc.) of equipments;  Ensure installation, maintenance and repairs of the equipment;  Update the list of assets of the base (inventories) each month before transmission to the logistic coordinator;  Follow the equipments status and documentation (working condition, warranty, costs, donation certificates etc.).

PURCHASE MANAGEMENT (IN LINK WITH THE LOGISTIC COORDINATOR)  Ensure that HI administrative and logistics procedures are respected during all the purchases;  Follow up the logistics aspects and supervise the field logistician: quotation and purchasing process, compound management, projects logistics, follow up of means of transportation;  Stock follow up and supplies forecast;  Coordination with the PM in order to fulfill their logistic needs;  Follow up and reporting each week / month;  Complete and update the PR follow up;  Ensure with the base logistician the correct reception of materials and equipments (conformity, status, inventories of the goods, way bills, donation certificates etc.).

TRANSPORT AND VEHICLES MANAGEMENT (IN LINK WITH THE LOGISTICIAN COORDINATOR)
 Ensure the respect HI procedures regarding transportation;  Dealing of transport contract : quotations, supplies selection, writing contract;  Follow up the fleet : fuel consumption, weekly planning and vehicle condition;  Ensure monthly vehicles maintenance and monitor repair costs;  Regular checks with the base logistician of the log books.

FINANCIAL FOLLOW UP (IN LINK WITH THE ADMINISTRATOR COORDINATOR)  Follow up of the administrative issues of the project and supervise the field administrator (on request of the administrative coordinator);  Supervise the correct filing of the administrative and logistics files;  In charge of the cash flows of the project (cash control, cash requests, bank withdrawals, etc.);  Responsible of the fund security (safe manager).

TEAM MANAGEMENT  You are directly managing all support staff of the base.  You ensure strict application and respect of the Internal Regulation by your related staff. You can suggest to the administrator precision/adaptation of certain rules taking into account the specific context of the mission (security, social life, leaves, etc.);  You ensure feed back towards your team about issues potentially raised by them;  You ensure a good communication – coordination – information level of each collaborator on your base through regular coordination meetings (or other if needed);  You are concerned and aware on the personal and professional evolution of each member of your staff, and its development within the mission : individual interviews, oral and written evaluations;  You ensure conflict resolution (personal and professional) within your team and with your collaborators and inform the emergency coordinator and country log/admin ;  You propose relevant needed adaptation to the organisational chart of your base and contribute to its implementation (job descriptions, etc.), in collaboration with the emergency coordinator and the country log-admin;  You support your staff in their management duty: coordination meetings, individual interviews, etc.

REPORTING  Participate to the monthly situation report (SITREP) by providing relevant data related to your position;  Provide regular reporting on your activities to the Emergency coordinator upon his/her solicitation (coordination meeting, workshop meeting, etc.);  You provide the desk officer with a mission report and/or handover document at the end of your contract;  Debriefing at HQ at the end of your mission (and during Home-Break).

POSITION IN THE ORGANIZATIONAL CHART Under the hierarchical supervision of: Emergency Coordinator – Lebanon Under the technical supervision of: Administrative coordinator, Logistics coordinator Hierarchical supervisor of: administrative and logistics base officers

REQUIRED PROFILE

Educational background and experiences:  High degree diploma is recommended (Finance, accountancy, HR or generalist)  Nb of years of Professional experience in the related field : 1year  Experience in NGO necessary (2 years), preferably in emergency context

Skills:  Ability to work under high pressure with a great level of personal organisation

Required languages & IT skills:  English mandatory (oral and written); Arabic a plus

Personal Qualities:  Strong interpersonal and intercultural skills

JOB ENVIRONMENT Accommodation : Based in Bekaa Guest House paid by Handicap International

EMPLOYMENT CONDITIONS

Status: Salaried or volunteer upon experience • Salaried: upon experience + 457 Euros net/month expatriation allowance • Volunteer: 750 or 850 Euros monthly indemnity + living allowance paid on the field

Health Insurance: medical cover + repatriation insurance

TO APPLY

Please send your CV and cover letter at officerh@handicap-international.org With the reference as title of your email your NAME/First Name/BaseAdministrator/Lebanon

How to apply: 

Please send your CV and cover letter at officerh@handicap-international.org With the reference as title of your email your NAME/First Name/BaseAdministrator/Lebanon