Wednesday, May 4, 2016

Antici Assistant - United Kingdom Permanent Representation to the European Union

(Fixed-term Contract - Spring 2018)

(Ref. BEL723)

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium


The UK Permanent Representation to the EU (UKREP) is looking for an Antici Assistant for the Private Office to the Permanent Representative in UKREP, based in Brussels.
The Antici Assistant job holder will provide high quality and efficient co-ordination and administrative support to the UK Permanent Representative, Antici and Deputy Antici in respect of COREPER II, European Council and General Affairs Council business, including through the UK Presidency of the Council in the latter half of 2017.
The period up to and during the UK Presidency will be extremely busy where the Representation is at the heart of the Brussels based business. In reality this will involve some long-hours above and beyond the contracted weekly hours, including outside core hours. Exceptionally there may be a need to work at some point on a weekend. The successful candidate will be an integral member of UKREP and as such they will be expected to be flexible and adapt to help cover any potential shift in policy priorities and responsibilities within this busy time.
UKREP also has the advantage of offering Time off in Lieu (TOIL) for extra time worked and provides opportunities to take a good amount of time off at August, Christmas, and Easter when there is little activity in the European institutions. We are also exploring what options may exist for ad hoc flexible working, whilst recognising the Presidency period will create limitations on what is possible on a regular basis. UKREP is a great place to work. Our ground-breaking programme 'UKREP Excellence' and our in house training hub offers interesting and valuable learning opportunities.

Main Duties/Responsibilities

Co-ordinate and prepare COREPER and Antici briefing

  • To co-ordinate, and on occasion draft and advise on briefings and documents for COREPER II, Antici, the European Council and the General Affairs Council meetings to tight deadlines;
  • To prepare reports of COREPER II business, which are sent to Foreign Office posts around the world as well as the wider UK government network;
  • To act as point of contact for UKREP staff on COREPER II issues, providing advice and guidance;
  • To work closely with other staff within the UK Permanent Representation to ensure that the UK's participation in COREPER is effective;
  • There may be potential to take on discrete policy projects depending on the candidate and the needs of the role.

Organisation and support for the General Affairs Council and the European Council

  • To work closely with colleagues in the Foreign Office and the Cabinet Office in coordinating the planning, briefing and preparation processes for the General Affairs Council and the European Council;
  • To help arrange bilateral and other meetings with external contacts;
  • To lead in supporting preparation of these meetings in COREPER as necessary;
  • To provide policy and administrative support for the UK delegation to the General Affairs Council.

Provide office support for the wider team

  • Responding to telephone and email enquiries;
  • Collecting and distributing daily section mail, including that received by the Permanent Representation's public email account;
  • Assisting with travel and meetings as needed;
  • Scanning, shredding and filing documents.

Required Experience & Skills


  • Fluent command of English (spoken and written);
  • Clear and effective communication skills;
  • Proven organisation skills (not necessarily in an office);
  • Good team working ability;
  • Good problem solving and judgement;
  • Ability to provide a good customer service;
  • Ability to work at speed and under pressure effectively;
  • Ability in the following key FCO Competences: Making Effective Decisions, Delivering at Pace, Collaborating and Partnering, Leading and Communicating, Seeing the Big Picture, Managing a Quality Service.


  • EU or UK Government experience;
  • Good knowledge of French (spoken and written);
  • Office administration;
  • Experience of working with senior officials/executives.

Terms and Conditions

This is a full-time fixed-term contract until Spring 2018, for 5 working days (36.25 hours net) per week.
The successful candidates will be subject to professional background checks and security clearance.
The monthly salary for this position is €2.286,10 (A2 level). Furthermore, this post attracts an additional allowance of€255,63 gross per month and lunch vouchers (The British Diplomatic Missions in Belgium salaries are not subject to annual indexation).
Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.
Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.


All applicants should have the right to live and work in Belgium. The British Diplomatic Missions in Belgium does not sponsor work permits.
All applicants should submit their CV (in English, up to 3 pages) and Covering Letter (in English, no more than 1 page of A4, Arial11) setting out their motivation for the role, how they meet the above criteria and how they would approach the key challenges of the role.
Applications should be sent to and the email subject line must be formatted as follows: BEL723.
The closing date for applications is the 8th May 2016.
Kindly note that your application will only be considered if:
  1. Your application has been sent within the time frame requested;
  2. Your application documents are fully in English;
  3. Your applications documents are in .pdf format.

Popular Posts


Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe