Wednesday, May 4, 2016

Finance & Administration Manager - Transparency International Liaison Office to the EU

The Organisation

Transparency International EU (TI-EU) is an international non-profit organisation under Belgian law (AISBL) based in Brussels (Belgium). We work closely with Transparency International national chapters in over 100 countries worldwide and the International Secretariat (TI-S) based in Berlin.
As part of the global Transparency International movement, TI-EU coordinates Transparency International’s advocacy toward the EU institutions. The mission of TI-EU is to prevent corruption and promote integrity, transparency and accountability in EU institutions, policies and legislation. This will in turn enhance efforts at the national level to fight corruption and promote equality and access to justice for citizens.
The Office is looking for Finance and Administration Manager to provide critical support functions to a growing organisation at a time when it will be implementing an ambitious new strategy for the next four years. The successful candidate will join an enthusiastic, committed and dynamic team that is open to fresh thinking and good ideas.

The Role

The Finance and Administration Manager is responsible for ensuring the effective operations of the organisation, including the areas Finance, Human Resource administration and Office management. The main responsibility will be managing the office finances and financial reporting and the person is expected to have a relevant qualification or equivalent experience. S/he will supervise one administrative assistant.
Main function: To manage effectively the operations of the TI-EU Office.
Reporting to: TI EU Director
Type of contract: Permanent
Location: Brussels, Belgium
Starting date: 1 July 2016
Salary: Grade IV: ranging from 3959 EUR to 6317 EUR gross per month. Exact remuneration depends on the qualifications and experience of the successful candidate. An appointment is expected to be made toward the lower end of the scale.

Key responsibilities

A) Finance

  • Process invoices, expenses and payments;
  • Ensure authorisation and support of all financial transactions is compliant with internal procedures and donor requirements;
  • Ensure the accuracy of bank balances through the performance of periodic reconciliations;
  • Compile the annual budget, and budgets for project proposals in collaboration with relevant staff;
  • Maintain financial systems, processes and practices;
  • Prepare monthly management reports, monitor budgets, cash flows, income;
  • Prepare the year-end statutory financial statements in cooperation with external accountants, and liaise with external auditors;
  • Ensure compliance with financial and other statutory rules and regulations, also through the timely submission of relevant reports.

B) Human Resources

  • Support the recruitment process;
  • Coordinate HR reporting such as staff records, contracts and performance reviews;
  • Liaise with external payroll firm;
  • Contribute to staff induction.

C) Office management

  • Liaise with building management, suppliers and contractors;
  • Liaise with Belgium Official authorities in matters related AISBL Registration, Social secretariat and other local requirements and ensure compliance;
  • Line manage an administrative assistant.

Person Specifications

Knowledge, experience and skills:

The ideal candidate will have relevant work experience in finance, HR and office management, and be able to work autonomously. S/he would have outstanding organisational skills, and a strong capacity to track details is required, including the ability to prioritize work demands and tasks.


  • Must be legally eligible to work in the EU or possess a Work permit in Belgium;
  • Finance/Accounting qualification or equivalent;
  • A minimum of four years’ relevant professional experience;
  • Fluency in English (native level); Fluency in French;
  • Proficiency in the MS Office Suite (Word, Excel, Power Point);
  • Excellent time management skills and the ability to meet deadlines and objectives in an autonomous manner;
  • Desire and commitment to work in a small team in a multi-cultural working environment;
  • Commercially and financially astute; pragmatic business thinker and effective communicator;
  • Experienced in developing and implementing effective financial systems;
  • A strong team worker, able to be persuasive with colleagues.


  • Knowledge of relevant Belgian law (e.g. accounting, labour, company tax law);
  • Experience in financial management of EC project grants;
  • Experience of working in an international civil society organisation.

Application Procedures

Applications should be submitted in English and include a CV, cover letter and contact details of at least two referees and one recommendation letter.
Please send applications by email to by midday (12pm) Monday 9 May 2016 to the attention of the Director, including in the subject line: First name, Last name – position for which you are applying.
Applications received by this date will take priority; however, late applications will be considered if the position has not been filled. Please note that only candidates selected for further consideration or interview will be contacted. No phone calls please.
Transparency International is an equal opportunity employer.

Popular Posts


Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe