Receptionist / Administrative Assistant

ESA European Seed Association (www.euroseeds.eu) is recruiting a
Receptionist / Administrative Assistant
to work full time at the ESA General Secretariat’s office in Brussels, Belgium.
Job description:
The Receptionist / Administrative Assistant will work closely with the ESA membership and, as part of the ESA Administrative Team, under the guidance of the Secretary General, and will a.o. attend to team and members of ESA for internal and external meetings, deal with visitors, inquiries, suppliers and Belgian administrative bodies by phone, electronic communication and face to face, and assist in the administration of the association and specifically support its on-line communications.
Main tasks and responsibilities:
  • general clerical and administrative support, incl. invoicing
  • answer, screen and direct calls
  • take and relay messages and provide information to callers
  • greet persons entering the offices and direct to correct contact / meeting
  • deal with queries from members, suppliers and the public
  • assist in scheduling appointments and organise travel
  • maintain electronic diary (shared outlook calendar)
  • organise and prepare meeting rooms incl. lunches etc.
  • assist in website and social media administration and update
  • relevant education and work experience in a related field
  • knowledge of clerical and administrative procedures
  • knowledge of customer service principles and practices
  • excellent PC knowledge and skills and professional use of relevant MS package and applications
  • experience with CMS (Drupal) and graphic design software an asset
  • excellent English and French (near native level); further languages an asset
Personality and skills
  • professional personal presentation
  • excellent interpersonal skills, customer and service oriented
  • tactful in dealing with people, also under pressure
  • discretion, good judgment ability, flexibility and versatility
  • organisational and planning skills with attention to detail
  • practical, reliable, team player
Interested candidates should send their motivation letter, pointing out relevant experience to the job description, as well as their CV including salary expectation (Belgian contract) to:
secretariat@euroseeds.eu  and mark it with “Receptionist / Assistant”.
Application deadline: Thursday, 19 August 2016
Interviews: first roud 22 - 26 August 2016 ; second round 29 August - 02 September 2016
Starting date: earliest possible date
ESA, the European Seed Association represents the European seed sector towards EU institutions and bodies, other seed related public authorities on European and international level, media and relevant third parties. Its membership comprises more than 30 national seed associations and more than 60 individual companies. The ESA Secretariat staff is 6 policy managers, supported by two assistants and led by the Secretary General.