Office Manager

Small Enterprise Assistance Funds (SEAF) is a not-for-profit organization focused on providing growth capital and operational support to small and medium businesses in underserved markets. SEAF is seeking applications for the position of an Office Manager. The Office Manager will be responsible for the coordination of office operations, procedures and resources to facilitate the organizational effectiveness and efficiency. The Office Manager will operate as the first point of contact for all general inquiries to the Washington, D.C. office, and will report directly to the Chief Operating Officer. Projected start date is mid-April, 2012.

Some Duties and Responsibilities:

• Coordinate office staff activities to ensure maximum efficiency.
• Implement procedural and policy changes to improve operational efficiency.
• Design and implement office policies and procedures.
• Ensure office policies and procedures are being adhered to.
• Provide and plan the essential central services such as general mail deliveries, distributing mail and faxes, answering phones calls and directing calls to the appropriate staff, and greeting guests.
• Monitor and maintain office equipment and facilities, office and kitchen supplies, handle the office supplies acquisition, and manage vendor relationships.
• Ensure filing systems are maintained and current.
• Monitor record keeping.
• Coordinate with external IT Support Company for IT troubleshooting and setup for SEAF’s headquarters and field offices.
• Handle the preparing and submission of expense report for company credit cards, and coordinating payment of vendor invoices with the Accounting Department.
• Proofread and edit periodic reports to SEAF’s investors / donors.
• Coordinate with various departments to assist with new staff hires and interns’ orientation and setup.
• Respond to inquiries received on the phone and general SEAF email address.
• Provide support to the Washington, D.C.-based staff for travel, including purchase of tickets, booking of hotel rooms, and applying for travel visas.
• Coordinate production of meeting materials such as board books, and presentations.
• Organize and plan office events and meetings.
• Responding appropriately to emergencies or urgent issues as they arise.

Qualifications

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Job Qualifications:

• A Bachelor’s degree in a related field.
• Minimum of two years experience providing office administrative support.
• Notary public certification is a plus but not required.
• Knowledge of clerical practices and procedures.
• Knowledge of business and management principles.
• Knowledge of accounting, data and administrative management practices and procedures.
• Computer skills and knowledge of office software packages. Familiarity with Adobe Professional software preferred.
• Ability to apply superb attention to details and consistently produce timely work.
• Strong ability to plan, organize, prioritize work, and multi task to meet tight deadlines.
• Strong ability to communicate effectively in English, both in verbal and written communications. Knowledge of a foreign language is a plus but not required.
• Interest in international affairs, impact investing, and/or private equity preferred.

Contact Details

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Contact:

Shannon Carcelli

Telephone:

202-737-8463

Email:

contactus@seaf.com

Application Instructions

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How to Apply:

Send your resume and cover letter to the attention of Shannon Carcelli at contactus@seaf.com. Please include “Office Manager” in the subject line. Only applicants considered for the position will be contacted.