Deputy Executive Coordinator UNDP

United Nations Development Programme

Bonn, Germany

Duties and Responsibilities

In collaboration with the Executive Coordinator, the Deputy Executive Coordinator leads UNV’s senior management team and chairs a number of key committees, working groups, and task forces in UNV. He/she serves as Officer-in-Charge during missions and absences of the Executive Coordinator.

Summary of Key Functions:

• Strategic planning
• Corporate management
• Organization development/change management
• Volunteer programming and management
• Resource mobilization
• Team building and motivating
• Knowledge management
• Representational functions

Strategic planning:

• Together with the Executive Coordinator, directs other members of a diverse team of senior managers in defining goals, priorities, requirements and key performance indicators for the corporate planning process. In this connection, guides the Senior Management Team (SMT)’s activities in the development of the strategic framework to manage human, financial and technological resources and ensure the quality, responsiveness and relevance of UNV programmes and services in relation to the deployment of these resources.

Corporate Management:

• Oversees/monitors the effective and efficient implementation of and reporting on the UNV Corporate Plan. Integrating and reconciling a very broad range of competing demands, the DEC coordinates team processes throughout the organization to delineate Division/Section/Unit results, work processes, resource allocations and monitoring tools, all of which contribute to the achievements outlined in the integrated UNV corporate plan and related actions;
• Acting as an organizational role model, ensures full implementation of UNDP/UNV corporate policies, guidelines and procedures across all UNV programme and service activities. With senior managers, leads the application of UNDP corporate instruments and processes – tailoring these to UNV requirements. This includes UNV input to the UNDP Results Oriented Annual Report (ROAR) and the Integrated Work Plan (IWP), as well as input to other UN reports such as the Secretary-General’s report on volunteerism to the UN General Assembly, as well as UN-wide gender and youth related reports;
• Leads the cross-Divisional Gender Action Team to provide gender-related inputs and cross-sectoral support to all UNV Divisions/Sections/Units, including to corporate policies and initiatives related to programming, volunteer management, human resources management, knowledge, learning and reporting.

Organization Development/Change Management:

• Taking into account a wide range of possible future scenarios of an evolving political and business environment, the DEC initiates and oversees collaborative processes to align organizational structures, team roles, and staff profiles and posts to ensure continued relevance and effectiveness of UNV. Oversees performance management, financial management and, as needed, change management.

Volunteer Programming and Management:

• Ensures effective responses to meet the demand for UN Volunteers and programmatic support in collaboration with UNDP and other UN partners senior managers in the field and at Headquarters;
• Works with the Volunteer Programming and Management Group (VPMG) in the monitoring and continual refinement of the Conditions of Service; refinement of volunteer modalities and schemes; and in the development of innovative modalities and schemes that meet the emerging needs of partners as well as of UNV;
• Advocates and leads negotiations for the integration of volunteerism in the policies, plans, strategies and programmes of UN, Government and other partners; oversees the resolution of their operational needs and ensures that increasing numbers of UN Volunteers are mobilized to sustain organizational viability;
• Promotes a better understanding of UNV’s strategic agenda with global partners and builds consensus and collaboration on major joint initiatives and programmes;
• Oversees the implementation of the Corporate Programme Strategy and leads the development of future ones, including Results Frameworks;
• Ensures that UNV remains a strategic player in the Secretary-General’s five year action plan and subsequent ones, particularly on youth and volunteerism for peace and development;
• Based on its successful focal point role in marking the Tenth Anniversary of the International Year of Volunteers (IYV+10) in 2011 at the global, regional and national levels, strengthen UNV’s role as civil society and volunteer organizations convener;
• Consolidate UNV’s role as the global volunteer norm-setting organization in the decade ahead by demonstrating peace and development results and impact through volunteerism, community voluntary action and civic engagement and by leveraging UNV’s ability and knowledge to bring about transformational change in active partnerships with civil society and volunteer organizations, UN agencies and Governments;
• Ensure that UNV is a significant actor in discussions about post-MDG sustainable development goals and becomes a catalyst for advancing holistic, people-centered approaches as per the mandate of the UN General Assembly and as envisaged in the State of the World Volunteerism Report.

Team and Knowledge Management:

• Guides and motivates a creative peer community of senior managers to excel in programme and service delivery, support continual organizational and staff learning, and develop/sustain dynamic communities of practice.

Representational:

• Participates and represents UNV in high-level UNDP executive meetings, UN (inter-) agency meetings and leveraging developments, resource allocations and decisions for the organization.

Required Skills and Experience

Education:

• Master’s degree in development-related discipline, economics, public/business administration.

Experience:

• At least 15 years substantive and progressively responsible experience in development programming in both field and headquarters setting, in an international organization; understanding of the role of civil society and volunteer organizations in socio-economic development, humanitarian assistance, human rights and advocacy is essential;
• Able to articulate a compelling vision for the role of volunteers and volunteerism in peace and development;
• Able to demonstrate ‘best practice’ applications in programme and policy management, as well as technology, finance and people management as they apply to the UNDP/UNV organizational environment within the overall context of the United Nations System.

Language Requirements:

• Fluency and a high level of drafting and presentational skills in English;
• Proficiency in at least one other UN working language is essential;
• Additional languages, especially UN working languages, an asset.

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