Assistant Secretary / Account Manager Government of Montserrat Montserrat
Department : Ministry of Communications, Works and Labour
Salary : $49392- $58896
Grade : R22 - R16
Allowances : Travel EC$9600 per annum Telephone EC$720(taxable)per annum
Deadline Date : Friday November 23, 2012
About the Job:
ASSISTANT SECRETARY/ACCOUNTS & ADMINISTRATIVE MANAGER
Applications are invited from suitably qualified persons for the post of Assistant Secretary/Accounts & Administrative Manager, Energy Unit within the Ministry of Communications, Works & Labour.
Responsibilities will include:
• Providing administrative and professional duties pertinent to the management and effective functioning of the Energy Unit (draft letters and memos etc);
• Assisting in drafting of contracts and consultancy proposals and /or terms of reference;
• Assisting in the preparation of project implementation reports and schedules for submission to the Project Manager;
• Researching, collecting and compiling data for the preparation of policy documents and management reports;
• Drafting Cabinet papers; record minutes of meetings held in the Ministry concerning the energy unit and /or Ministry’s business;
• Supervising the work of Junior staff who may be assigned to the unit from time to time;
• Facilitating the institutional arrangements necessary to support the work of consultants or project officers as required;
• Contributing to the preparation of annual budget estimates to include estimates in relation to projects and recurrent expenditure requirements;
• Supervising the day-to-day activities of the offices and internal financial management systems (certify purchases, salary sheets, wages) in accordance with the Ministry of Finance/Treasury policies and regulations/requirements;
• Preparing annual/quarterly project forecast
• Managing the financial aspects of the projects to ensure that funds are disbursed in a timely manner and maintaining computerized financial records and produce regular financial reports including expenditure against budget;
• Ensuring that the financial documents of the project are well maintained and can be easily retrieved.
• Ensuring that there is documentary evidence supporting all project expenditure and that all payments have been correctly authorised;
• Preparing monthly and quarterly updates of expenditure and forecasts of expenditure for funding agents.
Qualifications and Experience:
Applicants must:
• Possess a Bachelors of Science Degree in Management, Finance or related field
• Demonstrate knowledge of Government Administrative and Financial Orders
• Have at least three (3) years’ experience at the middle management level
• Have strong accounting skills, with knowledge and experience of Government of Montserrat financial systems and processes
• Have strong operational management coupled with strategic planning skills
• Have research and report writing skills
• Posses strong IT skills and ability to manipulate financial data
• Have experience of Financial Auditing
• Have knowledge of policy making procedures
• Demonstrate strong interpersonal, supervisory and conflict resolution skills
Terms of Appointment : Appointment will be made either on a permanent or contractual basis.
Remuneration : The position is graded at R22 – R16 that is EC$49,392 to EC$58,896 per annum.
Allowances:
Travel : EC$9,600 per annum
Telephone : EC$ 720 per annum
HOW TO APPLY
Application forms can be obtained by clicking on the link http://jobs.gov.ms/documents/Application%20Form.pdf or by contacting the Human Resources Management Unit, Office of the Deputy Governor, Brades, Montserrat by e-mail at hrmu@gov.ms; telephone at (+664) 491 2365/2444 or by fax at (+664) 491 6234.
To apply, send your completed application form and curriculum vitae with a covering letter and the names of at least two referees to the Human Resources Management Unit at jobs@gov.ms by Friday 23 November, 2012.
Only shortlisted applicants will be contacted.
Salary : $49392- $58896
Grade : R22 - R16
Allowances : Travel EC$9600 per annum Telephone EC$720(taxable)per annum
Deadline Date : Friday November 23, 2012
About the Job:
ASSISTANT SECRETARY/ACCOUNTS & ADMINISTRATIVE MANAGER
Applications are invited from suitably qualified persons for the post of Assistant Secretary/Accounts & Administrative Manager, Energy Unit within the Ministry of Communications, Works & Labour.
Responsibilities will include:
• Providing administrative and professional duties pertinent to the management and effective functioning of the Energy Unit (draft letters and memos etc);
• Assisting in drafting of contracts and consultancy proposals and /or terms of reference;
• Assisting in the preparation of project implementation reports and schedules for submission to the Project Manager;
• Researching, collecting and compiling data for the preparation of policy documents and management reports;
• Drafting Cabinet papers; record minutes of meetings held in the Ministry concerning the energy unit and /or Ministry’s business;
• Supervising the work of Junior staff who may be assigned to the unit from time to time;
• Facilitating the institutional arrangements necessary to support the work of consultants or project officers as required;
• Contributing to the preparation of annual budget estimates to include estimates in relation to projects and recurrent expenditure requirements;
• Supervising the day-to-day activities of the offices and internal financial management systems (certify purchases, salary sheets, wages) in accordance with the Ministry of Finance/Treasury policies and regulations/requirements;
• Preparing annual/quarterly project forecast
• Managing the financial aspects of the projects to ensure that funds are disbursed in a timely manner and maintaining computerized financial records and produce regular financial reports including expenditure against budget;
• Ensuring that the financial documents of the project are well maintained and can be easily retrieved.
• Ensuring that there is documentary evidence supporting all project expenditure and that all payments have been correctly authorised;
• Preparing monthly and quarterly updates of expenditure and forecasts of expenditure for funding agents.
Qualifications and Experience:
Applicants must:
• Possess a Bachelors of Science Degree in Management, Finance or related field
• Demonstrate knowledge of Government Administrative and Financial Orders
• Have at least three (3) years’ experience at the middle management level
• Have strong accounting skills, with knowledge and experience of Government of Montserrat financial systems and processes
• Have strong operational management coupled with strategic planning skills
• Have research and report writing skills
• Posses strong IT skills and ability to manipulate financial data
• Have experience of Financial Auditing
• Have knowledge of policy making procedures
• Demonstrate strong interpersonal, supervisory and conflict resolution skills
Terms of Appointment : Appointment will be made either on a permanent or contractual basis.
Remuneration : The position is graded at R22 – R16 that is EC$49,392 to EC$58,896 per annum.
Allowances:
Travel : EC$9,600 per annum
Telephone : EC$ 720 per annum
HOW TO APPLY
Application forms can be obtained by clicking on the link http://jobs.gov.ms/documents/Application%20Form.pdf or by contacting the Human Resources Management Unit, Office of the Deputy Governor, Brades, Montserrat by e-mail at hrmu@gov.ms; telephone at (+664) 491 2365/2444 or by fax at (+664) 491 6234.
To apply, send your completed application form and curriculum vitae with a covering letter and the names of at least two referees to the Human Resources Management Unit at jobs@gov.ms by Friday 23 November, 2012.
Only shortlisted applicants will be contacted.
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