Following the signing of the Gulf Cooperation Council peace initiative in November of last year, the Republic of Yemen has embarked on a two-year transition agenda. Against the backdrop of this political transition, and the request of the Yemeni authorities, the United Nations has articulated a Joint UN Framework to Support the Transition in Yemen, 2012-2014, which provides an important basis for UN assistance during this period. In this context, Rule of Law (RoL) has been identified as a key priority for Yemen, and for international assistance. In explicit contribution to this transition agenda, the Government of Yemen, in close cooperation with UNPD and other development partners, has created an Emergency Capacity Development Facility (ECDF) as a multi-partner platform to support the national leadership during the transition. Within this initiative, one module will focus on providing technical support and institutional capacity development to the Ministry of Interior, one of the core institutions in charge of contributing to a peaceful environment for the transition.
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Duties and Responsibilities
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- Undertake necessary administrative assignments as requested by the National Project Coordinator
- Maintain sound financial records
- Ensure full compliance UNDP rules, regulations, and policies of reporting system.
- Implement the procurement activities of the project in accordance with UNDP regulation, including preparation of requisitions, in accordance with UNDP procedures
- Regular monitoring of the project administrative and financial status
- Administration and financial implementation of project activities
- Assist in the preparation of Annual work Plan of the Project
- Advise management on project administrative and financialissues
- To prepare and follow up arrangements for project related workshops and meeting
- Initiate correspondence to verify data, answer queries and obtain additional information when needed
- Prepare all necessary documents for the contractual process with local and international consultants
- Organize and maintain up-to-date documentation of all files and documents related to the project (both paper and electronic)
- Organize meetings or events and taking minutes
- Assist the National Project Coordinator and Chief Technical Advisor in preparing reports, correspondences, and any other material needed
- Perform other related duties as requested by the National Project Coordinator or the Chief Technical Advisor.
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Competencies
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Core Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality sensitivity and adaptability.
- Demonstrates integrity by modeling the UN's values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
- Shares knowledge and experience
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Excellent written and oral communications skills and tact in dealing with stakeholders, clients and vendors.
- Strong organizational skills, deadline and results-oriented.
- Ability to take initiative, multi-task and work with minimum supervision
- Proven ability to complete projects on deadline.
Leadership and Self-Management
- Focuses on results for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude.
- Remains calm, in control and good humored even under pressure.
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Required Skills and Experience
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Education:
- Completion of Secondary Education. A University Degree in Management, law or in a development-related field would be desirable, but not a requirement
Experience:
- Minimum of 5 years relevant experience, preferably with the UN System or similar large multi-national/international organizations;
- Excellent administrative and computer skills and familiarity with web-based management systems. Use of ATLAS or PeopleSoft/ERP systems desirable;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems in Arabic and English;
- Clerical and administrative experience;
- Experience in financial processes;
- Experience in asset management;
- Very good verbal and written communications skills;
- Strong research skills;
- Familiarity with or interest in policing and Rule of Law is an asset.
Language Requirements:
- Fluency in English and Arabic is required.
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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