Budget and Grants Officer

Vacancy Number: BG/CS/05/2013
Finance
Location: Nairobi, Kenya
Duration: 2 years with the possibility of renewal

The International Livestock Research Institute (ILRI) works to enhance the roles livestock play in pathways out of poverty in developing countries. ILRI has two main campuses in East Africa and other hubs in East, West and southern Africa and South, Southeast and East Asia. http://www.ilri.org/.

CGIAR is a global agricultural research partnership for a food-secure future. Its science is carried out by 15 research centres that are members of the CGIAR Consortium in collaboration with hundreds of partner organizations. http://www.cgiar.org/.

Job Purpose

ILRI seeks to recruit a dynamic and competent Budgets and Grants Officer to manage Biosciences Team budget reporting. This position exists to ensure that grants are managed in the most effective and efficient manner through making sure that Financial reports to donors are accurate and prepared in a timely manner.  Payables and receivables are regularly monitored and are within manageable limits.

Responsibilities

•  Responsible for financial management of bilateral projects in the Biosciences Research Team.
  • Reviews for accuracy and timeliness of donor reports that demonstrate sufficient trail to the general ledger and supporting documentation;
  • Works with the Program Accountants to share monthly ILRI financial reports with budget holders in the assigned Team by the 10th of every month;
  • Checks monthly reports to confirm they reconcile to trial balance stage to include income, sub grants related payables & receivables, donor payables and receivables;
  • Test for accuracy of computed overhead earnings and full cost recovery charges on projects managed;
• Liaise with Program Management Officers and Program Accountants to ensure efficient management of sub grantees for respective projects. Provide accurate monthly partner reports depicting balances owed and when they’ll be liquidated;
• Ensure efficient project audits with few queries executed within budgets and support annual statutory audit by providing requested information and schedules;
•  Support annual budget preparation and periodic project budgets through review, collation and consolidation;
• Reviewing and ensuring project contracted financial obligations are accurately interpreted and executed hence timely and accurate donor financial statements and invoicing;
• Updates donor database with key relevant information to enable tracking of proposals, contracts, income requests & receipts and reporting schedule.

Requirements

• Bachelor’s degree in Business or Finance;
• Certified Public Accountant, Kenya CPA (K) or ACCA qualification;
• Minimum 5-7 years’ experience at supervisory level;
• Ability to technically supervise a team of Program accountants;
• Excellent interpersonal, communication and personal organization skills;
• Ability to work under tight deadlines;
• Ability to support external audit requirements;
• Computer skills, including sound knowledge of Microsoft Office;
• Experience with Sun Systems.

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus.  The position is on a 2 year contract with the possibility of renewal, contingent upon individual performance and continued funding.

Job level and salary

This position is job Grade 3A. This is exclusive of other benefits provided by ILRI.

How to Apply

Applicants should send a cover letter and CV combined as one document addressed to the Human Resources Director, explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience by 7th June 2013. Log on to: http://www.myjobsinkenya.com/ilri_jobs. The position title and reference number REF: BG/CS/05/2013 should be clearly marked on the cover letter. Only online applications will be considered, and only short listed candidates will be contacted.

To find more about ILRI, visit our Website at http://www.ilri.org/

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer.