About GRM International
GRM International is a leading international development management company specializing in the provision of project design, management expertise and technical assistance to development projects for bilateral and multilateral funding agencies, governments and corporations. For more than 45 years, GRM has been bringing expertise in managing large-scale projects, and sourcing and managing high quality experts covering all disciplinary skills required to implement development projects.
Position Summary
The Senior Grants Manager is responsible for the development, negotiation/review, compliance assurance, and records management of grant agreements. In addition, the Senior Grants Manager provides overall leadership and technical assistance for grant awards and grants management programs while ensuring compliance with USG rules and regulations. S/he manages the program grant-making process, including issuance of request for applications and annual program statements, review of applications, negotiations with applicants, selection of grantees, and close out of completed grants. With oversight from Finance and Budget Operations Director and Futures Group Contracts department, Senior Grants Manager will manage the issuance of Letters of Authorization and execution of Grant Agreements with grant winners, serve as the program’s main point of contact with applicants and grantees, conduct due diligence review of grant recipient invoices and support the identification of training needs to grant recipients in financial accounting and reporting in accordance with USAID and collaborate with the technical staff to monitor grantee technical and financial performance. Throughout the program, the Senior Grants Manager will conduct monitoring visits to selected grantees for compliance to USG rules and regulations and fulfillment of the approved work plan and monitoring and evaluation requirements and, as appropriate, audit agreed-upon procedures. S/he will supervise the Grants Assistants and report to the Finance and Budget Operations Director. The Senior Grants Manager supports all contract matters for the Finance and Budget Operations Director and Chief of Party for the program in South Africa; serving as the liaison to contracting officials in both client and partner organizations. This position is based in Pretoria, South Africa.
Key Responsibilities:
- Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, and Task Orders. Support generally covers the full agreement life-cycle – program award through close-out.
- Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators.
- Ensure that the grant award and procurement procedures are adhered to and colleagues are familiar with the process.
- Ensure that before any grant is awarded, relevant authorization has been obtained.
- Develop, negotiate, and administer partner agreements to include but not limited to: subcontracts, subgrants, letter agreements, consulting agreements.
- Maintain systems for tracking grant documents, correspondence and reporting; applying records management policy.
- Coordinate and consolidate responses to contractual requests from clients.
- Monitor and ensure compliance with Federal Acquisitions Regulations (FAR), AIDAR, and other government regulations, as applicable.
- Initiate monthly meetings with Finance and Budget Operations Director and Chief of Party for each support contract; addressing outstanding contractual matters, status of compliance and reporting, and partner agreements.
- Contract budget modification development including the application of appropriate cost structures
- Development and delivery of training materials to build broader capacity in partner agreement development and administration. Training in contract terms and related compliance areas.
- Support to proposal development including business/pricing volume support such as representation and certifications, small business plans, past performance documentation and cost sharing plans.
- Support to business development such as preparation and review of teaming agreements and memorandums of understanding as well as small business partner coordination.
- Refinement of policy and business process related to grants management, contracts and agreements, as well as the administration of contractual document templates
Qualifications, Capabilities/Skills and Experience:
- Advanced degree in business management, finance, accounting, or other related discipline.
- Five to ten years’ experience in government contracting, including support to or working with at least one of the following organizations: US Centers for Disease Control and Prevention, US Agency for International Development, UK Dept. for International Development, European Union Development Programs
- Practical certifications and demonstrated training desirable (e.g. CFCM, NCMA, InsideNGO)
- Pricing experience, favorable
- Language: English required, other languages desirable
- Technical/Training Qualifications Required:
- Demonstrated experience applying FAR , AIDAR and CFR
- Contract negotiating skills
- Strong written and verbal communication skills
- MS Office productivity tools (e.g. Word, Excel. Powerpoint)
- Technical/Training Qualifications Preferred:
- Developing and delivering contract/grant training programs
- Small business contracting plans and grants management program administration
- Project cost accounting and indirect cost application
Work Environment
- Usual office working conditions free of disagreeable elements.
Travel
- Domestic travel is estimated at 25% of time.
Applications close on August 1, 2013.
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