UNWOMEN PROGRAMME ASSOCIATE

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.   UN Women Mexico Country Office, in line with national priorities on Gender Equality, and  with the Concluding observations of the Committee on the Elimination of Discrimination against Women(2012), among others normative frameworks, provides coherent support to government, parliament, academia, indigenous and women’s organizations, justice system and UN entities, through providing “upstream” policy and programme advice, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. The programme in Mexico aims to guide, promote and coordinate actions to drive national partners to better develop strategic interventions in four priority areas:  a) Women’s leadership and political participation, b) Women’s economic empowerment, c) Ending violence against women and girls d) Gender responsive planning, budgeting and production of statistics. The overall program’s goal is to build capacity and strengthen institutional responsibilities for formulating and implementing laws, policies and programs with a gender and ethnic perspective, aimed at guaranteeing women’s fundamental rights and advancing to gender equality.    The Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO, the regional office and UN Women HQs as required to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1.    Support in the formulation of Programme Strategies Collect and present background information for the preparation of effective application of RBM tools Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements. Assemble briefing materials and prepare power-point and other presentations for the programme unit. Identify sources, and gather and compile data and information for the preparation of documents, briefings, guidelines, speeches and position papers. Assist with backstopping of programme management for team members, draft minutes of meetings and draft brief summaries of meeting outcome and action points  2.    Programme Management Support  Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications. Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project. Support the Programme Team in the financial management of Programmes. Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.  Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations. Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents.  Support the Programme team in the tracking and reporting on mobilized resources.  In collaboration with the programme team, review programme data of development projects on the CO’s website.   3.    Administrative and Financial Management Support to the Programme Unit  Review of Financial Reports; preparation of non-PO vouchers for development projects.  Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas. Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Create requisitions in Atlas for development projects registers of goods receipt in Atlas. Make budget check for requisitions, POs and vouchers. Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts. Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery. 4.    Facilitation of Knowledge Building and Knowledge Sharing  Support preparation of analytical and regular progress reports.  Support synthesis of lessons learnt and best practices related to programme management and programme finance. Sound contributions to knowledge networks and communities of practice. Support organization of training for the office staff and partners on programme and operations related issues. Supports integration of advocacy and communication strategies into all aspects.

Competencies

CORE COMPETENCIES ·         Ethics and Values: Demonstrate and safeguard ethics and integrity. ·         Organizational Awareness: Demonstrate corporate knowledge and sound judgment. ·         Development and Innovation: Take charge of self-development and take initiative. ·     Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds. ·    Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication. ·       Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others. ·        Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution. ·         Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge ·         Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making FUNCTIONAL COMPETENCIES:   Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support; Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems; Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality; Ability to organize and complete multiple tasks by establishing priorities; Ability to handle a large volume of work possibly under time constraints; Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly; Ability to administer and execute financial processes and transactions; Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education: Completion of secondary education required. University degree or equivalent in Business or Public Administration is an asset. Experience: A minimum of 6 years of administrative experience preferably in a large or international corporation or organization. Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage. “All applications must include (as an attachment) the completed UN Women Personal History form (P-11).  Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.”

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.