UNWOMEN ADMINISTRATIVE ASSISTANT
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women Mexico Country Office, in line with national priorities on Gender Equality, and with the Concluding observations of the Committee on the Elimination of Discrimination against Women (2012), among others normative frameworks, provides coherent support to government, parliament, academia, indigenous and women’s organizations, justice system and UN entities, through providing “upstream” policy and programme advice, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. The programme in Mexico aims to guide, promote and coordinate actions to drive national partners to better develop strategic interventions in four priority areas: a) Women’s leadership and political participation, b) Women’s economic empowerment, c) Ending violence against women and girls d) Gender responsive planning, budgeting and production of statistics. The overall program’s goal is to build capacity and strengthen institutional responsibilities for formulating and implementing laws, policies and programs with a gender and ethnic perspective, aimed at guaranteeing women’s fundamental rights and advancing to gender equality.
Under the guidance and supervision of the Operations Associate, the Administrative Assistant supports the Office Operations by performing a variety of standardadministrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.
The Administrative Assistant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.
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Duties and Responsibilities | |
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Competencies | |
CORE COMPETENCIES
· Ethics and Values: Demonstrate and safeguard ethics and integrity.
· Organizational Awareness: Demonstrate corporate knowledge and sound judgment.
· Development and Innovation: Take charge of self-development and take initiative.
· Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
· Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication.
· Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
· Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
· Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
· Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.
FUNCTIONAL COMPETENCIES
· Ability to administer and execute administrative processes and transactions;
· Ability to extract, interpret, analyze data and resolve operational problems;
· Ability to perform work of confidential nature and handle a large volume of work ;
· Ability to support a team and team building skills;
· Good knowledge of administrative rules and regulations;
· Strong IT skills;
· Focuses on result for the client and responds positively to feedback;
· Ability to handle web-based management systems;
· Attention to detail;
· Excellent knowledge of office software packages.
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Required Skills and Experience | |
Education: Secondary education. Undergraduate degree in Business Administration or related fields is desirable.
Experience:
5 years of relevant experience in administration, procurement, HR, or logistic support service.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
“All applications must include (as an attachment) the completed UN Women Personal History form (P-11).
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.” | |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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