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Junior Finance Assistant, New Delhi (LICA-2)

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Vacancy code: VA/2014/B5503/4504
Position title: Junior Finance Assistant
Level: ICS-2
Department/office: AEMO, LKOH, India
Duty station: New Delhi, India
Contract type: Local ICA Support
Contract level: LICA-2
Duration: 6 months renewable
Application period 03-Jan-2014 to 10-Jan-2014
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peace-building contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - India
India
UNOPS in India is based in New Delhi and currently manages three major health projects: distributing H1N1 vaccines to developing countries on behalf of WHO, procuring medical goods for the Indian Government and combating child mortality with the Norway-India Partnership Initiative.
Functional Responsibilities
The Junior Finance Assistant works in close collaboration with the Operations and Procurement staff within the Office to provide financial services, ensuring high quality, accuracy and consistency of work. The Junior Finance Assistant promotes a client-oriented approach, consistent with UNOPS rules and regulations. UNOPS Sri Lanka Hub under AEMO is now coordinating the India office as per the reorganized structure.
  • Receives and analyses incoming financial documents and correspondence for completeness of information in conformity with UNOPS financial rules and regulations. This includes: checking requests for allocations, invoices from outside suppliers, inter-office vouchers, miscellaneous contracts, project sub-contracts, travel claims, pre-project expense vouchers and advances among others.
  • Logs all incoming/outgoing transactions.
  • Check documentation to ensure certification of services rendered/goods delivered is written on the payment documents and duly signed by authorized staff.
  • Verify payment to sub-contractors is in compliance with the terms and conditions of agreement.
  • Prepare all the relevant supporting documentation for the Finance Officer to review payment vouchers.
  • Ensures that financial records are maintained.
  • Examines client queries and provides explanations, addressing the supervisor in disputed, complex or unusual cases.
  • Drafts correspondence to clarify discrepancies.
  • Assists in closures of sub-projects and projects.
  • Maintains the roster with names, addresses and phone numbers of the contact finance staff of suppliers and sub contractors.
  • Prepares payment information for submission to client.
  • Maintains the Unit's filing system according to UNOPS procedures.
  • Performs any other job-related duties whenever required.
Competencies
  • Knowledge of ATLAS/ERP system/Accounting Software will be considered an asset
  • Knowledge of UN Financial Rules and Regulations will be considered an asset.
  • Good knowledge of speadsheet software is essential
Education/Experience/Language requirements
  • Secondary Education with Diploma / Certificate or equivalent professional qualifications is required.
  • Bachelor's degree (or equivalent) an asset.
  • Minimum of 2 years of job related experience.
  • Oral and written knowledge of English and Hindi is essential.
Additional Considerations
  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
  • This vacancy is open only to Indian nationals.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

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