Administrative and Grants Officer

Central and West Africa Unit, Operations Division, International Department, Copenhagen

Danish Refugee Council (DRC) is advertising for an experienced and independent Administrative and Grants Officer (AGO) who is used to taking responsibility and working in an international and dynamic environment.

This is a temporary 9 months position, due to a maternity leave.

Background

The core of DRC’s international mandate is the protection of refugees and internally displaced people and the promotion of durable solutions on the basis of humanitarian principles and human rights. Our activities range from emergency interventions through early recovery to development. The Central and West Africa Unit (CAWA) consists of country operations in Liberia, Ivory Coast, Guinea Conakry, Mali, Burkina Faso, DR Congo and Central African Republic.

The Central and West Africa Unit (CAWA) in the Copenhagen HQ consists of a Head of Unit (HoU), two Programme and Operations Coordinators (POCs), two Junior Coordinators and a student employee. The Unit is one of six geographically based units in the Operations Division (36 Staff) of the International Department (78 Staff).

Main tasks and responsibilities

The purpose of the position is to:

• Supervise and support the existence of a well-functioning and updated grants management / reporting system;
• Take the lead in organising the joint follow-up and monitoring of financial expenditure, donor reporting and other mandatory reporting from the field;
• Support the Head of Unit, HQ Specialists and field staff in acting on deviations from financial targets;
• Maintain an overview of expatriate staffing and perform residual administrative tasks in relation to HR;
• Act as liaison and HQ resource for the CAWA Unit and the country programmes;
• Provide ad hoc support in relation to various administrative tasks in the CAWA Unit and Operations Division.

The AGO reports to the HoU and works closely with the POCs, HQ based finance teams and field based finance & administrative staff.

Main qualifications

• Relevant educational background
• Experience with grants management including donor relations and preferably knowledge about donor guidelines and procedures.
• Flair for numbers and experience with MS Excel and management of project finances. Knowledge of Navision is an advantage.
• Fluency in written and spoken English and French is mandatory.
• Experience with administrative procedures.
• Proactive, flexible and detail oriented approach to tasks and a service minded approach to supporting operations in the field.
• Good collaboration and communication skills and ability to build good working relations with people from different cultural backgrounds.
• Interest in and preferably experience with development and/or humanitarian work and ability to thrive in a fast-paced working environment.

Terms

The post is to be filled by 1. October 2014, or as soon as possible. Salary and terms are in accordance with the agreement between DRC and the HK trade union. The position is temporary and terminates on 30. June 2015. The AGO may occasionally travel to relevant programme countries.

Further information

For further information, please contact Mikkel Trolle, Programme and Operations Coordinator in CAWA. (direct: 33 73 50 19). For general information about the Danish Refugee Council, please consultwww.drc.dk.

About DRC

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than twenty five countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
The protection and assistance to conflict affected population is provided within a long-term, regional and rights-based approach in order to constitute a coherent and effective response to the challenges posed by today’s conflicts. Assistance consists of relief and other humanitarian aid, rehabilitation, support to return and repatriation as well as promotion of long-term solutions to displacement and its causes. In addition, support and capacity building of local and national authorities and NGOs form an integral part of DRC’s work.

How to apply:

Application and CV

We only accept applications online on www.drc.dk > Vacancies > Current vacancies > Administrative and Grants Officer, Central and West Africa (click on the vacancy, then on “Apply” at the bottom of the window that opens). Please submit your application no later than Wednesday 24th of September 2014 12:00 PM. Please annex both a CV and a Letter of Motivation as part of your application.