Futures Group Vacancies in South Africa
Grants Officer
We seek an exceptional candidate for a Grants Officer position in South Africa. The Grants Officer will be responsible for the drafting and administration of grants and subcontracts, consultant’s contracts, letter of agreements and purchase orders. S/he provides assistance to the Grants Manager (GM) on the grant-making process, including issuance of request for applications and annual program statements, review of applications, negotiations with applicants, selection of grantees, and close out of completed grants. With oversight from the GM, the Grants Officer will assist with monitoring visits to selected grantees for compliance to DFID procurement rules and fulfillment of the approved work plan and monitoring and evaluation requirements and, as appropriate, audit agreed-upon procedures. The position will be based in South Africa with frequent travel to the provinces.
Key Responsibilities
Grants
• Assist the GM with issuance of request for applications, preparations for grant selection process, pre-award survey and award negotiations. • Assist the GM with drafting, administering and close out of grant agreements, including but not limited to review of grant recipient invoices and training to grant recipient in financial accounting and reporting in accordance with DFID procurement rules. • Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators.
Contracts
• Draft and administer the subcontracts and the associated subcontract support documents. This includes maintaining subcontract files and keeping the GM up to date on sub contract status and any contract compliance issues • Draft consultants’ contracts (CAs) and Letter of Agreements (LAs) • Verify that contract support documentation is complete and compliant and prepare contract file for the GM to review • Manage and update the contractual tracking tool for ease of program, finance and/or operations on the status of all contracts and provide periodic status reports • Assist Finance with review of relevant contract invoices and raise any issues related to payments • Coordinate and consolidate responses to contractual requests from subcontractor and consultants • Administer the procurement of services and supplies, including coordination of bidding process and development of purchase orders.
Other Potential Responsibilities
Assist the Contracts and Grants Manager in auditing internal contract operations and subawardee operations.
Note: The job description may be further refined during the inception phase, in conjunction with the Grants Manager and the Deputy Team Leader, Operations.
Qualifications
• Degree / Diploma in business management, finance, accounting or other related discipline • Minimum of 5 years’ experience in government contracting, including working with at least one of the following organizations – DFID, USAID, CDC, EU • Through knowledge of the purchasing cycle • Fluency in English is required (other languages are desirable) • Demonstrated experience applying, FAR, AIDAR and CFR • Strong written and verbal communication skills as well as Microsoft Office Word, Excel and Power Point skills • Preference will be given to South African nationals.
Grants Manager
We seek an exceptional candidate for a Grants Manager open position. The Grants Manager will manage the project cycle of sub-contracts/grants management from solicitation to close-out for the duration of the programme. The position will be based in South Africa with frequent travel to the provinces.
Key Responsibilities
• Provides overall leadership and technical assistance for grant awards and grants management programmes under potential DFID funded project while ensuring compliance with DFID rules and regulations. • Manage the grant-making process, including issuance of request for applications and annual program statements, review of applications, negotiations with applicants, selection of grantees, and close out of completed grants.
• With oversight from Deputy Team Leader Operations and Futures Group Contracts department, manage the issuance of Letters of Authorisation and execution of Grant Agreements with grant winners. • Serve as the project’s main point of contact with applicants and grantees. • Conduct reviews of grant recipient invoices and provide training to grant recipients in financial accounting and reporting in accordance with DFID and collaborate with the technical staff to monitor grantee technical and financial performance. • Conduct monitoring visits to selected grantees for compliance to DFID’s rules and regulations and fulfillment of the approved work plan and monitoring and evaluation requirements and, as appropriate, audits or agreed-upon procedures. • Supervise the Grant Administration Officer and report to the Deputy Team Leader of Operations.
Qualifications
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Advanced degree in business management, finance, accounting, or other related discipline. • Successively responsible positions in grants management; • At least 8 years’ experience in grants management; • 3 years’ experience required in managing grants for DFID-funded project or programmes; • Demonstrated capacity to review grant applications, negotiate with applicants, selection of grantees, and close out of completed grants. • Understanding of DFID’s rules and regulations regarding grants and related procurement • Strong interpersonal skills and proven ability to develop and maintain effective working relationships across teams and organizations • Excellent written and spoken English is a must. • South African nationals are strongly encouraged to apply.
Note: The job description may be further refined during the inception phase, in conjunction with the Deputy Team Leader, Operations.
Physical Demands
• Regularly required to stand or sit, and move about the facility
Work Environment
• Usual office working conditions free of disagreeable elements.
Finance Manager
Key Responsibilities
• Develop, implement, and fine-tune financial policies and procedures to ensure effective and proper control of all resources for the successful, timely, and on-target delivery of project outputs. • Contribute to the preparation and monitoring of budgets, fiscal reports, and other financial procedures, in close collaboration with all project staff; s/he will employ a proactive financial capacity-building approach leading to heightened fiscal responsibility among colleagues and partners. • Manage all the organization’s banking and cash flow, ensuring the integrity of fiscal information in the execution of all accounting processes.
• Management of payroll and tax payments to relevant government departments; handling subcontractor, sub-grants, consultant, service provider, and other procured vendor files, invoices, and payments; and other operational/financial duties as assigned are further obligations of the position.
• Prioritize the regular (monthly) donor financial reporting requirements as dictated by contractual exigencies, and respond to all donor, partner, and Futures Group HQ queries in a consistent and timely manner.
• Play a key role in project start-up and close-out.
• Supervise the Accounts Assistant and report to the Deputy Team Leader of Operations.
Note: The job description may be further refined during the inception phase, in conjunction with the Deputy Team Leader, Operations.
Qualifications
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
• Advanced degree in finance, accounting, business management, or other related discipline. • Successively responsible positions in project finance and/or business management; • At least 5 to 7 years’ experience in different aspects of financial management; • Demonstrated capacity to manage financial/administrative mechanisms; • Established experience in MS (Excel) and Accounting software suites • Understanding of DFID financial rules and regulations highly desirable • Preference will be given to South African nationals.
Data and Monitoring Officer
We seek an exceptional candidate for a Data and Monitoring Officer open position in South Africa. The Data and Monitoring Officer will harmonize and support monitoring and evaluation of the programme through agreed processes for the timely collection, management, analysis, and reporting of valid and reliable data that meet the Government and donor reporting requirements.
Key Responsibilities
• Develop an M&E plan which ensures a strong focus on managing the programme to deliver desired results. This includes determining how results will be measured, monitoring of the programme and success of milestones. • Harmonize M&E across the project partners and Government and coordinate roll out of M&E activities. • Prepare data for annual reviews, programme specific reviews with reviews, and project completion. • Synthesise reports of progress against the Logframe indicators and targets. • Provide technical support for the use of M&E data and information. • Contribute to evaluation research on the effectiveness and/or cost-effectiveness of programmes including secondary analysis of existing data.
Qualifications
• Masters-level degree in evaluation, public health or another relevant discipline; • 7+ years of M&E experience, including M&E of national initiatives and public health programs and developing performance monitoring plans (PMPs) • Experience of leading monitoring and evaluation of large international health programmes with sound knowledge of Health Systems and Primary Health Care in South Africa; • Sound understanding of indicators, data collection methodology, data quality issues; ability to develop indicators and data collection tools and assess data quality; • Has undertaken the evaluation and / or operational research of programmes, including the design and implementation of evaluation strategies. • Has experience providing technical assistance to promote monitoring and evaluation strategies to facilitate data usage and ownership in a manner that enhances the program and promotes sustainability. • Has understanding and knowledge of reproductive health, primary health care and maternal and child health in developing countries; • Has relevant experience on DFID-funded health programmes • Has excellent organisational and time management skills required to meet deadlines. • Has excellent strategic, and analytical skills; • Has a strong results orientation and commitment to accountability; • Demonstrates integrity, commitment to excellence, equality, openness, inclusiveness and collegiality. • Has knowledge and experience working in South Africa and/or in the region. • Excellent written and spoken English is a must. • Preference will be given to South African nationals.
Note: The job description may be further refined during the inception phase, in conjunction with the the Deputy Team Leader, Operations.
Administration and Logistics Manager
Key Responsibilities
• The Administration and Logistics Manager, under the direction of the Deputy Team Leader of Operations will have responsibility for the administrative, logistical and operations components of the project, including any reporting required therein. • S/he will work in conjunction with HQ-based management, operations and finance staff to ensure that donor and organizational requirements, policies and procedures are met. • Travel: some domestic travel required.
Note: The job description may be further refined during the inception phase, in conjunction with the Deputy Team Leader, Operations.
Qualifications
• Degree in Business Administration or equivalent • 5-7 years of experience in providing administrative, operational and logistical support • Minimum three years’ experience as senior manager with an NGO and/or donor-funded programme managing operations and administration of projects • Proficient in Microsoft Excel and Microsoft Word • Excellent oral and written communication skill in English • Preference will be given to South African nationals.
.Net developer
We are looking for a skilled, motivated and creative full time .Net developer to augment our software development team. We are looking for outstanding individuals that can work independently to solve complex problems. A good work ethic and attitude is required and candidates must be prepared to deal with non-core activities such as assisting our business analyst and team manager with documentation requirements and level of effort estimations, activity logs and sundry administrative documentation, and some staff training. Candidates should have at least 5 years software development experience. International development or health care experience is a plus.
The candidate will be leading a new effort to build software using the .Net platform using Visual Studio and Team Foundation Server. As such, the candidate must have experience designing the software architecture with the .Net platform in conjunction with a relational MS SQL database back end. REPORTS TO: Regional HMIS Advisor.
Key Responsibilities
• Develop .Net applications, including • Be familiar data import / export to / from various formats • Implement software design components including coding, code documentation, unit testing, debugging • Write technical documentation related to the project • Follow software best practices in an Agile / SCRUM environment • Source Code Management • Reports to the Senior Technical Lead • Be a good communicator (Email, Skype, Telephonic) • Be prepared to work with a diverse international team from Africa, Caribbean, India and USA
Qualifications
• 5+ years of applicable work experience • 5+ years’ experience with Microsoft .Net Windows Forms, SQL Server, ASP.Net and Visual Studio development environment • Experience designing and writing bespoke applications using Visual Studio • Bachelor’s Degree in Computer Science or equivalent
Physical Demands
• Regularly required to stand or sit, and move about the facility
Work Environment
• Usual office working conditions free of disagreeable elements.
All applications for this position should be submitted online at www.futuresgroup.com via the Careers page. Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
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