MSB Information Management Officers (IMO)
Are you an experienced information manager interested in the opportunity to be deployed by the Swedish Civil Contingencies Agency (MSB) to various parts of the world? As a member of the MSB’s field staff roster the MSB will contact you, normally by e-mail, with a request for a mission, stating the conditions in the message. The conditions may vary depending on the local settings; however, the MSB will pay for salary, insurances, travel costs, accommodation, visa and subsistence allowance during the mission.
The Swedish Civil Contingencies Agency (MSB) is a Swedish governmental agency with the task to enhance and support societal capacities for preparedness for and prevention of emergencies and crises, national as well as international. When one does occur, we support the stakeholders involved by taking the right measures to control the situation.
The MSB's international operations are always initiated by a request. If the request is answered positively an operation is tailored to the current needs. Issues such as gender and environment are taken into account, and have in recent years gained greater priority. The MSB needs you if you feel a strong commitment toward your fellow man, and you want to develop your knowledge and contribute with it to helping the victims of armed conflicts and disasters.
As an IMO deployed by the MSB you will be expected to implement or maintain the Field Information Management Strategy. You will also contribute to the development and improvement of field information management procedures at the local and regional levels to ensure that information management in the field functions efficiently and provides the best possible functionality and usability to clients and stakeholders.
TASKS AND DUTIES:
• Manage information to support the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies.
• Determine the data and information elements that are required internally and externally to support intra and inter-cluster coordination and humanitarian decision-making.
• Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).
• Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements.
• Design and implement a dissemination plan for information products (e.g. situation reports, data, maps).
• Provide training to staff on information systems and standards.
• Undertake data preparedness activities in support of the UN’s response preparedness and contingency planning efforts.
• Establish, maintain, or participate in an information network at the national level geared to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee.
• If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.).
• Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• Apply global information management standards, policies and procedures to guide related activities within the UN system.
• If required, manage staff working directly on information management and information technology activities.
• Determine the data and information elements that are required internally and externally to support intra and inter-cluster coordination and humanitarian decision-making.
• Support strategic and operational decision making by processing and analyzing data and information and presenting it in the format most useful for analysis (e.g. reports, maps).
• Develop a client-oriented approach with all relevant stakeholders to help identify their priority information requirements.
• Design and implement a dissemination plan for information products (e.g. situation reports, data, maps).
• Provide training to staff on information systems and standards.
• Undertake data preparedness activities in support of the UN’s response preparedness and contingency planning efforts.
• Establish, maintain, or participate in an information network at the national level geared to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee.
• If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.).
• Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations.
• Apply global information management standards, policies and procedures to guide related activities within the UN system.
• If required, manage staff working directly on information management and information technology activities.
The length for international missions with MSB can vary widely, although most missions runs from 3-6 months. If you are on a mission for more than four months, the MSB will often offer home leave travel to your place of residence during your annual leave.
QUALIFICATIONS:
Experience
• At least three years’ experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable.
• Qualifications and/or certification in the following applications are desirable: MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications.
• At least three years’ experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable.
• Qualifications and/or certification in the following applications are desirable: MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications.
Education
• An advanced university degree (Master’s degree or equivalent) in business administration (information management), disaster and emergency management, geographic information systems, information management, statistics or social sciences, or related area.
• A first level university degree (Bachelor’s degree or equivalent) combined with relevant professional experience may be accepted in lieu of the advanced university degree.
• An advanced university degree (Master’s degree or equivalent) in business administration (information management), disaster and emergency management, geographic information systems, information management, statistics or social sciences, or related area.
• A first level university degree (Bachelor’s degree or equivalent) combined with relevant professional experience may be accepted in lieu of the advanced university degree.
Languages
• Fluent English is mandatory, both spoken and written.
• Knowledge of French or any other official UN languages is an asset.
• Fluent English is mandatory, both spoken and written.
• Knowledge of French or any other official UN languages is an asset.
Other requirements
• Candidates must be interested in and available for missions longer than 3 months.
• Candidates must be physically capable and medically fit to work and travel and will be required to undergo a pre-employment medical examination by a licensed physician before being contracted.
• Candidates must be interested in and available for missions longer than 3 months.
• Candidates must be physically capable and medically fit to work and travel and will be required to undergo a pre-employment medical examination by a licensed physician before being contracted.
Candidates under serious consideration must inform their employers of their potential assignment with the MSB and obtain a written agreement in which the employer confirms his/her intention of releasing the candidate on short notice upon request from the MSB.
Profile
We are looking for men and women with a strong commitment towards humanitarian relief and disaster operations. It is of utmost priority that candidates understand, respect and act in the spirit of the mandate and core values of the MSB. The candidate must possess a high level of professional and personal maturity together with an ability to establish and maintain effective working relationships with colleagues, managers and external partners. Candidates must be able to interact with sensitivity and display respect for diversity and gender in multi-cultural environments. A capacity for working under pressure is essential, as work is often in difficult and demanding conditions, where the focus frequently shifts due to changes in priority. The candidate is expected to have excellent analytical and communicative skills, show initiative and take both a hands-on and an analytical approach to tasks and problems.
We are looking for men and women with a strong commitment towards humanitarian relief and disaster operations. It is of utmost priority that candidates understand, respect and act in the spirit of the mandate and core values of the MSB. The candidate must possess a high level of professional and personal maturity together with an ability to establish and maintain effective working relationships with colleagues, managers and external partners. Candidates must be able to interact with sensitivity and display respect for diversity and gender in multi-cultural environments. A capacity for working under pressure is essential, as work is often in difficult and demanding conditions, where the focus frequently shifts due to changes in priority. The candidate is expected to have excellent analytical and communicative skills, show initiative and take both a hands-on and an analytical approach to tasks and problems.
How to apply:
Contractual conditions
All MSB operational personnel are registered on a roster which contains a wide range of professions and competencies. Individuals recruited to the pool take the MSB’s introduction course and any specialist training courses required. It is from this roster that we select personnel when an operation is to be executed. Working with the MSB on an international operation means that personnel from the roster are temporarily employed by the MSB. The MSB pays salary, insurances, travel costs and subsistence allowance during the operation. In addition, participants on introduction courses and relevant specialist training courses receive remuneration from the MSB.
All MSB operational personnel are registered on a roster which contains a wide range of professions and competencies. Individuals recruited to the pool take the MSB’s introduction course and any specialist training courses required. It is from this roster that we select personnel when an operation is to be executed. Working with the MSB on an international operation means that personnel from the roster are temporarily employed by the MSB. The MSB pays salary, insurances, travel costs and subsistence allowance during the operation. In addition, participants on introduction courses and relevant specialist training courses receive remuneration from the MSB.
Closing date: 03 March 2013
Please visit the following web site to apply; https://www.msb.se/en/Start1/Personalpool/Information-Management-Officer...
You apply by logging on to your MyPages account (for information on how to create a MyPages account, please see https://www.msb.se/en/Operations/Taking-part-in-an-assignment/Applying-/... ), then click on the advert and press the apply button. You will then have the possibility to write a personal message to your application, you will also be asked to fill in and enclose a self-assessed health declaration. Your CV consists of the information you have already registered via the web portal.
Do not forget to press submit after registering your application!
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