PROJECT PROGRAMME ADMINISTRATOR BDO | Brussels

BDO is an international network of public accounting firms, the BDO Member Firms, which perform professional services under the name of BDO. The global network provides advisory services in 138 countries, with 54,933 people working out of 1,204 offices worldwide. The combined fee income of all the BDO Member Firms was $6.1 billion in 2012.

Service provision within the international BDO network is coordinated by Brussels Worldwide Services BVBA, a limited liability company incorporated in Belgium with its statutory seat in Brussels.

To reinforce our global team, BWS is seeking a Project Programme Administrator to support the launch of our internal software, the Audit Process Tool (APT).

Job overview

As the APT Programme Administrator you will be part of the BDO APT Department, which is responsible for the custom design and development of BDO’s in-house audit software tool, the Audit Process Tool (APT). The position will be based in Brussels and will report directly to the Business Programme Manager (BPM).

You will support the APT Department, a decentralised international project team responsible for all aspects of BDO software development projects. You will execute all the administrative aspects of these software development projects.

Key accountabilities and responsibilities

• Arrange and coordinate meetings for the APT department and related project groups:
• Set up conference calls (including calendar invitations, obtaining dial-in number, conference pin & WebEx)
• Prepare and distribute of minutes
• Follow up of action points
• Manage conference call facility – pin codes and approval of invoicing
• Follow up and maintenance of time records for group. Monthly reporting to department management and reconciliation of supplier timesheets to supplier invoices
• Design/format/distribute communications and guidance based on approved content - ensuring that all documentation is brand and visual identity compliant
• Prepare materials for presentations based on instructions and outlines for the team
• Maintain pages on international intranet
• Maintain document management system (on SharePoint)
• Maintain and update contacts listings, email addresses for department and related project groups
• Make travel arrangements for the department
• Prepare and distribute project reports, tables, graphs & correspondence on a monthly basis
• Distribute project-specific documents in accordance with complicated protocols
• Other administrative assistance to group as required

Professional skills/ knowledge

The ideal candidate should have at least 3 years’ general administration experience.

• Fluent in English (written and oral); other languages a plus
• Computer literate with strong MS Office skills, including Outlook, Word, Excel and PowerPoint 
• Knowledge of SharePoint an advantage
• Familiar with Adobe PDF
• Good organisational/multi-tasking and administration skills
• Strong time management skills
• Exercises good judgement and discretion in dealing with personal, sensitive or confidential matters

The candidate will display the following qualities:

• Be a team player who is enthusiastic, self-motivated and confident
• Has a proactive approach to work and the ability to work on their own initiative
• Is able to interact well across a virtual team and communicate clearly with department
• Has the ability to prioritise own workload
• Demonstrates a flexible approach        
• Pays excellent attention to detail and has proofing skills
• Is well-organised
• Is able to work with people from different countries, cultures and from different disciplines

How to apply

Please send your CV and letter of motivation to Véronique Allemane, Senior Manager HR & Development at IEO-recruitment@bwsbrussels.com detailing your availability and salary expectations, as well as references.

The deadline for applying is ASAP, interviews will start in Brussels week of 18 & 25 February.