Background / General description
IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. We help developing countries achieve sustainable growth by financing investment, mobilizing capital in international financial markets, and providing advisory services to businesses and governments. In FY12, our investments reached an all-time high of more than $20 billion, leveraging the power of the private sector to create jobs, spark innovation, and tackle the world’s most pressing development challenges. For more information, visit www.ifc.org.
Duties and Accountabilities
The Team Assistant is responsible for providing administrative support to the Country Officer, IFC Ukraine investment team, and visiting missions.
• Provide overall administrative support to the Country Officer and investment team in IFC Ukraine office
• Coordinate agenda and maintain schedule of meetings of the Country Officer
• Screen and redirect incoming calls as necessary
• Set up meetings and ensure that relevant background materials are available for meetings, take care of logistics for conference calls
• Assist Country Officer with correspondence, reports, preparation of presentations, slides, hand-outs
• Preparation of travel-related activities for the Country Officer and investment team
• Maintain client database and filing system
• Provide administrative and logistic support to visiting missions, including setting up meetings and preparing schedules
• Act as the point of contact for general information relating to IFC Ukraine activities for the team, coordinate the flow of information
• Provide all logistical support and planning for large events and conferences including compiling participant databases, registering participants, sending out invitations, assisting with travel and payment arrangements for speakers, handling all requests from participants and speakers, assisting with the procurement of vendors involved with these events, preparation of all event materials, on-site administrative/logistical arrangements and post event activities
• Liaison between the Field office and Headquarters
• Perform other duties as required
Selection Criteria
• Minimum 3-5 years work experience in office assistant role, preferably for international company or organization
• University / college degree
• Fluent in Ukrainian & English, good writing skills
• Translation/interpretation experience
• Well-organized
• Effective time-management
• Good communication skills
• Excellent computer skills
IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. We help developing countries achieve sustainable growth by financing investment, mobilizing capital in international financial markets, and providing advisory services to businesses and governments. In FY12, our investments reached an all-time high of more than $20 billion, leveraging the power of the private sector to create jobs, spark innovation, and tackle the world’s most pressing development challenges. For more information, visit www.ifc.org.
Duties and Accountabilities
The Team Assistant is responsible for providing administrative support to the Country Officer, IFC Ukraine investment team, and visiting missions.
• Provide overall administrative support to the Country Officer and investment team in IFC Ukraine office
• Coordinate agenda and maintain schedule of meetings of the Country Officer
• Screen and redirect incoming calls as necessary
• Set up meetings and ensure that relevant background materials are available for meetings, take care of logistics for conference calls
• Assist Country Officer with correspondence, reports, preparation of presentations, slides, hand-outs
• Preparation of travel-related activities for the Country Officer and investment team
• Maintain client database and filing system
• Provide administrative and logistic support to visiting missions, including setting up meetings and preparing schedules
• Act as the point of contact for general information relating to IFC Ukraine activities for the team, coordinate the flow of information
• Provide all logistical support and planning for large events and conferences including compiling participant databases, registering participants, sending out invitations, assisting with travel and payment arrangements for speakers, handling all requests from participants and speakers, assisting with the procurement of vendors involved with these events, preparation of all event materials, on-site administrative/logistical arrangements and post event activities
• Liaison between the Field office and Headquarters
• Perform other duties as required
Selection Criteria
• Minimum 3-5 years work experience in office assistant role, preferably for international company or organization
• University / college degree
• Fluent in Ukrainian & English, good writing skills
• Translation/interpretation experience
• Well-organized
• Effective time-management
• Good communication skills
• Excellent computer skills
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