EVALUATION AND REPORTING COORDINATOR
SOLICITATION NUMBER: SOL-OFDA-12-000013
ISSUANCE DATE: April 26, 2012
CLOSING DATE: May 31, 2012, 5:00 p.m.
SUBJECT: Solicitation for U.S. Personal Service Contractor for an Evaluation and Reporting Coordinator in Washington, D.C.
Ladies/Gentlemen:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as an Evaluation and Reporting Coordinator under a personal services contract, as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified.
Applicants interested in applying for this position MUST submit the following materials:
- Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in the "Applying" section. Please carefully review the complete job announcement and the "Applying" instructions. Failure to provide the required information and/or materials will result in your not being considered for employment.
- Supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
Incomplete or unsigned applications will not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to:
GlobalCorps
529 14th Street, NW, Suite 700
Washington, DC 20045
E-Mail Address: ercoordinator@globalcorps.com
FacsÃmile: (202) 315-3803 or (240) 465-0244
Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to:
Amanda Kitch or Allison Moses
Telephone Number: (202) 661-9349 or (202) 661-9366
E-Mail Address: ercoordinator@globalcorps.com
Website: www.globalcorps.com
FacsÃmile: (202) 315-3803 or (240) 465-0244
Sincerely,
Lance Butler III
Contracting Officer
Solicitation for U.S. Personal Service Contractor (
1. SOLICITATION NO.: SOL-OFDA-12-000013
2. ISSUANCE DATE: April 26, 2012
3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: May 31, 2012, 5:00 pm EDT
4. POSITION TITLE: Evaluation and Reporting Coordinator
5. MARKET VALUE: GS-13 equivalent ($89,033 - $115,742 - includes locality pay). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.
6. PERIOD OF PERFORMANCE: Two (2) years, with three (3) option years
7. PLACE OF PERFORMANCE: Washington, D.C.
8. STATEMENT OF
POSITION DESCRIPTION
Background
The Office of U.S. Foreign Disaster Assistance (OFDA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. OFDA is part of the Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA) and is organized into three divisions. The Disaster Response and Mitigation Division (DRM) is responsible for the provision of emergency humanitarian assistance through a grants mechanism to non-governmental organizations (NGOs), international organizations (IOs) including the United Nations (UN) agencies, and to other partners to ensure the implementation and delivery of this assistance. This division also oversees OFDA's non-response efforts in disaster risk reduction. DRM also coordinates with other organizations for the provision of relief supplies and assistance. DRM devises, coordinates, and implements program strategies for a variety of natural and human-caused disaster situations. It encompasses a group of technical sector specialists who provide expert capability in assessing the quality of disaster response and disaster risk reduction activities. The Program Support Division (PS) provides programmatic and administrative support including budget/financial services, procurement planning and guidance, contracts and grants administration, and communication support for OFDA’s Washington and field offices. The Operations Division (OPS) develops and manages logistical and operational support for disaster responses and administrative support to all offices and operations. OPS maintains readiness to respond to emergencies through several mechanisms, including managing Search and Rescue Teams (SAR), coordinating and supporting Disaster Assistance Response Teams (DARTs), and the Washington-based Response Management Teams (RMTs) as needed.
Introduction
As part of OFDA’s Disaster Response and Mitigation Division (DRM), the Technical Assistance Group (TAG) was created in order to provide OFDA with a skilled cadre of technical experts in a variety of fields relevant to its disaster response and risk reduction activities. TAG applies scientific, technical, and analytical knowledge and skills to OFDA’s activities and decision-making process in order to achieve OFDA’s mission more effectively and efficiently. One of the areas that the TAG is charged with is improving the effectiveness of OFDA’s programs by strengthening OFDA’s capacity to evaluate the impact of programs. OFDA is a fast-paced office with frequently changing priorities. The Evaluation and Reporting (E&R) Coordinator will lead and coordinate evaluation efforts across OFDA program areas and contribute to Agency reporting and planning efforts. He/she will facilitate the process of identifying evaluation and learning priorities, and serve as OFDA's primary technical expert in evaluating program effectiveness. This individual will play a key role in developing tools, methodologies, and training in data collection, use, management, and reporting, as well as sharing programmatic results information with other offices.
OBJECTIVE
OFDA requires an Evaluation and Reporting (E&R) Coordinator to lead and coordinate OFDA evaluation efforts, organize and participate in the Agency reporting requirements such as the Congressional Budget Justification, Operational Plan & Performance Report, Foreign Assistance Coordination and Tracking System (FACTS) data entry, fiscal year operating budgets, Program Assessment Rating Tool (PART), and Strategic Planning.
9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY
DUTIES
The Evaluation and Reporting Coordinator performs a variety of duties and must possess the ability to multi-task. Good organizational skills, attention to detail, and understanding systems, databases and associated authorities are required. The Evaluation and Reporting Coordinator will:
Lead and Coordinate OFDA Evaluation and Reporting Efforts
- In consultation with the TAG Leader, advance the OFDA Monitoring & Evaluation Strategic Plan;
- Serve as the OFDA technical expert in charge of evaluation activities; spearhead the development of OFDA evaluation systems and frameworks; keep OFDA staff informed of developments in the field of humanitarian assistance evaluations; and provide technical guidance on how these may be applied within the OFDA setting;
- Work with the various TAG functional areas, OFDA teams, and additional resources to develop relevant and useful standardized evaluation tools. Also work with the various OFDA teams responsible for the technical (architecture, hardware, and software) components and maintenance of the evaluation frameworks developed;
- Work with the various divisions within OFDA to better determine internal programmatic information needs for grant management and reporting purposes;
- Coordinate with the TAG Information Management functional area and serve as the TAG’s liaison with the teams providing help to OFDA’s information management systems, proposing additions and refinements and ensuring programmatic data integrity;
- Work closely within the TAG to ensure participation of and input from the various OFDA teams (especially those in the field) in the development, refinement, adoption, and maintenance of Agency reporting, and evaluation tools, mechanisms, and systems;
- Assist partners in developing working systems that enhance partner reporting on evaluations, and linking these efforts to USAID and OFDA’s established tracking and reporting systems to ensure compatibility;
- In coordination with the Training Unit, develop and disseminate guidance and tools for use in evaluation. Help the Training Unit design and implement training for OFDA staff (both headquarters and field staff) on appropriate evaluation practices and the proper use of the tools and reporting systems developed.
Coordinate External OFDA Project Efforts
- Serve as the OFDA technical expert in charge of external program and evaluation activities; identify and prioritize projects for external evaluation, contracts and follow up with external evaluators, coordinate with the relevant OFDA teams (especially the field), and collect and disseminate resulting and evaluation findings;
- Lead OFDA’s efforts to learn from the evaluation processes conducted and to adopt recommendations and key findings into OFDA processes and procedures;
- Serve as the point of contact for the coordination of all OFDA-related evaluation efforts to ensure that they meet USAID standards and regulations.
Assess and Evaluate Data Management and Reporting
- Within the confines of the OFDA operating environment and in collaboration with the appropriate OFDA teams, develop and manage data to be used for assessments, and maintain evaluation tools, calendars, forms, guidelines, procedures, results, outcomes, mechanisms, and all other useful information as necessary.
Serve on the OFDA Grants Working Group
- Serve in a significant capacity on the OFDA Grants Working Group. This includes working with teams to develop OFDA policy for grants and cooperative agreements; integrating evaluations, and reporting into actual award documents; and proposing revisions to the OFDA Grant Guidelines handbook as appropriate;
- Assist the Training Unit in developing appropriate and timely training materials for use both internally, within OFDA, and externally, with our implementing partners;
- Work closely with the TAG to examine, update, and maintain the technical components of the Guidelines, especially the sector-specific indicators.
Analyze Program Effectiveness
- Serve as OFDA’s primary technical expert in evaluating program effectiveness;
- Analyze select grant reports and identify areas of concern to regional and country team members, TAG, and Senior Management Team;
- Independently conduct formal or informal evaluations to improve program accomplishments. Analyze program processes and impact, and make recommendations for effective changes;
- Work with OFDA regional and technical teams to standardize humanitarian assistance indicators and to use appropriate indicators in reporting;
- Work closely with the relevant OFDA teams to reach out to USAID offices and Missions to assist and coordinate with them in assessment and evaluation activities, as appropriate and/or necessary.
Provide Support and Regular Input in TAG Functional Areas of Focus
- Provide support, regular input, and coverage for other TAG team issues and functional areas as necessary; including strategic planning, contingency planning, preparedness, liaison and coordination, academic liaison, geospatial information systems, and information management;
- Represent OFDA at meetings, and in the drafting of documents and undertaking of original research.
Other Responsibilities
- Backstop other TAG staff when necessary;
- Serve on Disaster Assistance Response Teams (DARTs) which will require immediate (within 24 hours) deployment overseas for an extended period of time;
- Serve as a member of the Washington-based Response Management Team (RMT), which coordinates administrative and logistics support to DARTs deployed in response to disasters. Duties on the RMT will vary;
- Serve as DCHA/OFDA Duty Officer on a rotational basis.
SUPERVISORY RELATIONSHIP:
The Evaluation and Reporting Coordinator will report directly to the TAG Leader or his/her designee.
SUPERVISORY CONTROLS:
The supervisor will provide administrative direction in terms of broadly defined goals and objectives. The incumbent will work with the supervisor to develop deadlines, projects, and work to be done. However, the incumbent is expected to use initiative, resourcefulness, and creativity in pursuing and attaining the goals and objectives set for the completion of her/his job expectations.
10. PHYSICAL DEMANDS
The work is generally sedentary and does not pose undue physical demands. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).
11.
Work is primarily performed in an office setting. During deployment on Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.
12. START DATE: Immediately, once necessary clearances are obtained.
13. POINT OF CONTACT: See Cover Letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor's degree with significant study in a pertinent field, (including but not limited to economics, international development or international relations), and seven (7) years of relevant professional and progressively responsible experience in humanitarian assistance, including on-the-ground field experience in monitoring and evaluation, analysis, emergency relief program operations or post-emergency rehabilitation.
OR
Master's degree with significant study in a pertinent field, (including but not limited to economics, international development or international relations), and five (5) years of relevant professional and progressively responsible experience in humanitarian assistance, including on-the-ground field experience in monitoring and evaluation, analysis, emergency relief program operations or post-emergency rehabilitation.
SELECTION FACTORS
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
- Applicant is a U.S. Citizen;
- Complete and hand-signed federal form OF-612 and OF-612 continuation sheets submitted;
- All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 to allow for adequate evaluation of your related and direct experience. Experience that cannot be quantified will not be counted towards meeting the experience requirements.
- Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;
- Ability to obtain a SECRET level security clearance as provided by USAID.
- Ability to obtain a Department of State medical clearance;
- Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)
QRF #1 Demonstrated program evaluation experience in the field of humanitarian assistance and/ or disaster relief, preparedness, mitigation, disaster risk reduction and training.
QRF #2 Demonstrated ability to design, conduct and manage evaluations according to humanitarian evaluation standards; experience of project managing significant evaluations and other major projects.
QRF #3 Demonstrated experience in reviewing and editing evaluations, disaster responses and plans, and knowledge of reporting; Experience and knowledge of evaluating and reporting instruments similar to those such as, Operational Plan & Performance Report, FACTS data entry, Congressional Budget Justification (CBJ), Fiscal year operating budgets, Program Assessment Rating Tool (PART), Strategic Planning (OPS Plans).
QRF #4 Knowledge of and experience in dealing with U.S. Government agencies (e.g. Department of State, Department of Defense, USAID missions, and Embassies), United Nations (UN), other international organizations, and non-governmental organizations in conducting evaluations and providing humanitarian assistance.
QRF #5 Excellent oral and written communication skills as demonstrated through the preparation of evaluations, reports, briefings, and other communications.
BASIS OF RATING: Applicants who meet the Education/Experience requirements and Selection Factors will be further evaluated based on scoring of the Quality Ranking Factor (QRF) responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Applicants are required to address each of the QRFs on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection and/or Quality Ranking Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
The Applicant Rating System is as Follows:
QRFs have been assigned the following points:
QRF #1 – 15 points
QRF #2 – 15 points
QRF #3 – 10 points
QRF #4 – 5 points
QRF #5 – 5 points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – 20 points
Total Possible Points: 100
APPLYING:
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
- A complete U.S. Government OF-612 form with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website,http://www.usaid.gov/forms, at Federal offices, or at www.globalcorps.com).
NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described in this section. Failure to provide the required information and/or materials will result in your not being considered for employment.
- A supplemental document specifically addressing the five (5) Quality Ranking Factors (QRFs) shown in the solicitation.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.
DOCUMENT SUBMITTALS
Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045
Via facsÃmile: (202) 315-3803 or (240) 465-0244
Via email: ercoordinator@globalcorps.com
The most qualified candidates may be interviewed and required to provide a writing sample. OFDA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection.
NOTE: If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded.
NOTE: If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates USAID to award a
NOTE REGARDING
All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with
For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003)
https://www.acquisition.gov/far/current/html/52_200_206.html
LIST OF REQUIRED FORMS FOR PSCs
Forms outlined below can found at:
http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do
1. Optional Form 612.
2. Medical History and Examination Form (DS-6561). **
3. Questionnaire for Sensitive Positions (for National Security)
(SF-86), or **
4. Questionnaire for Non-Sensitive Positions (SF-85). **
5. Finger Print Card (FD-258). **
6. Employment Eligibility Verification (I-9 Form). **
** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.
CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs
CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to
http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc
to determine which CIBs and AAPDs apply to this contract.
AAPD 06-10 –
AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.
BENEFITS/ALLOWANCES:
As a matter of policy, and as appropriate, a
BENEFITS:
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave
ALLOWANCES (if Applicable).*
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
* Standardized Regulations (Government Civilians Foreign Areas).
FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare
ATTACHMENT 1
Acquisition & Assistance Policy Directive (AAPD) No. 06-10
General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY
(OCTOBER 2006)
(a) Definitions. Terms used in this General Provision are defined in 16
FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/c23002.htm.
Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.
(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”
(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).
(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:
(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;
(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and
(3) The Office of Medical Services (M/
(e) The Mission Director may, on the advice of M/
(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.
(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.
(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.
(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
Qualifications
See above solicitation.
Contact Details
- Contact:
- Matthew Sapp
- Telephone:
- 202-661-9381
- Email:
- ercoordinator@globalcorps.com
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