United Nations University Human Resources Assistant

POSITION:

Personnel Service Agreement

REFERENCE NO.:

2012/UNU/HQ/HR/PSA/HRA/46

LOCATION:

Kuala Lumpur, Malaysia

CLOSING DATE:

2013•01•15

Organizational Unit: UNU-Centre, Administration (Human Resources Services)

United Nations University objectives 

The United Nations University (UNU) is an international community of scholars, engaged in research, postgraduate teaching and capacity development and dissemination of knowledge in furtherance of the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States. 

Responsibilities 

Reporting to the Human Resources Officer and Human Resources Associate, the Human Resources Assistant is a key member of the Human Resources team. We are looking for an outstanding individual with a proven track record in the whole spectrum of human resources functions, the ability to challenge the status quo and create new ideas, and the potential to bring a significant contribution to the worldwide expansion of UNU’s operations.

The main duties and responsibilities of the Human Resources Assistant include the following:

• Provides support to the Human Resources Officer in the management, coordination and execution of HR functions;
• Provides support towards the implementations of human resources management policies and procedures;
• Provides support in monitoring contractors’ delivery agreed outputs and obligations as per service agreements/contracts with regards to personnel administration matters, documentation and other deliverables;
• Supports the Human Resources Officer and the Human Resources Associate in coordinating with managers in the UNU Centre and RTC/Ps on staffing requirements;
• Prepares and posts vacancy announcements, reviews application and facilitates interviews and other arrangements in the selection and appointment of candidates;
• Assists in providing advice to managers on the application of staff rules, policies and procedures when required;
• Assists in conducting induction/orientation programmes and briefing for new staff members;
• Assists in the preparation of the biennial budget and work-plans for HR requirements within the UNU Centre and all RTC/Ps;
• Assists in advising and counseling of staffing respect of rights, responsibilities, code of conduct, work and entitlements and provide advice on policies, rules and regulations;
• Assists in the preparation of draft memoranda/responses, including briefs of meetings and preparation of reports;
• Assists in the identification and analysis of staff training, development and career support needs, including the preparation and coordination of training programmes;
• Assists in the research and implementation of HR projects within the Department;
• Assists and supports in providing inputs to salary surveys assessing the labour market to establish salaries and related allowances for locally-recruited staff;
• Assists in the preparation of classification and analysis of jobs;
• Performs any other duties as may be assigned or required.

Required qualifications and experience 

• Minimum Diploma/Advanced Diploma in Human Resources, Social Science, Psychology, International Relations, Economics or equivalent field of study;
• At least two (2) years of progressively responsible experience in human resources management or a related area;
• Good computer skills, including proficiency in word-processing, spreadsheets, power-point presentations and working knowledge of human resources database;
• Ability to establish priorities and to plan, coordinate and monitor own work with minimal supervision;
• Commitment to continuous learning with a willingness to keep abreast of new developments in human resources and related fields;
• Fluency in both oral and written English is required; knowledge of any other UN official languages is an asset;
• Proven interpersonal skills demonstrated by the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. 

Remuneration 

Remuneration will commensurate with qualifications, experience and level of responsibilities within the Administration. 

Duration of contract 

This is a full-time employment on a one (1) year Personnel Service Agreement (PSA) contract with UNU, with the possibility for renewal subject to requirements and satisfactory work performance.

This is a locally recruited PSA position; no relocation allowance applies. Applications from suitably qualified women candidates are particularly encouraged. 

Starting date 

As soon as possible.

Interested applicants should submit their applications, preferably by e-mail (to hrassistant@unu.edu), and must include the following:

• a cover letter setting out how the qualifications and experience match the requirements of the position;
• a completed and signed UNU Personal History (P.11) form. Please avoid using similar forms provided by other United Nations organizations;
• full contact information of three (3) referees; and
• an indication of the reference number of the vacancy announcement (2012/UNU/HQ/FIN/PSA/FA/45).