Logistician -Unity State, Ajoung
MISSION
Solidarités International is an international humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, Solidarités International’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, South Sudan, Kenya, Somalia, Liberia, Mali, Niger, Mauritania, Chad, Democratic Republic of the Congo, Republic of Côte d’Ivoire), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar and Pakistan) and in Haiti.
Goal/Purpose:
The Logistics Officer will implement and supervise all logistics operations at his/her assigned base. He/she will organize logistic support for programs, in keeping with Solidarités International procedures. He/she will assist the base manager or the field coordinator in the implementation of safety rules.
MAIN TASKS
Supply Management:
-Carry out a purchasing environment analysis at the local level
-Supervise the update of price lists and supplier files dures and those from donors funding the programs.
-Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
-Receive, approve and process requests for quotes and internal order forms
-Ensure that budgetary lines related to logistics are monitored and observed
-Supervise the preparation of purchasing documents and draft the contracts
-Participate in the drafting the call for tenders
-Supervise purchasing, ensuring that approval rules and procedures are observed
-Select suppliers and negotiate prices, deadlines and delivery methods
-Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
-Ensure that dealings with suppliers are monitored
Logistic Program:
-Organise with his team the delivery in the field
-Ensure all the logistic needs are covered in the field
Vehicle Fleet Management:
-Negotiate vehicle rental contracts
-Supervise the planning and execution of maintenance and repair work on mission vehicles
-Establish vehicle movement schedules
-Ensure that a complete breakdown kit is available on board all vehicles
-Permanently ensure that all drivers have received general training and carry out regular testing
-Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
-Check that vehicle log books are in place and are used correctly
-Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
-Prevent the misappropriation of fuel and spare parts
-Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management:
-Update inventory in real time
-Optimize distribution of materials according to task needs
-Organize the installation, safe-guarding and monitoring of materials
-Install communication means and ensure that they are regularly maintained
-Train teams in the use of these communication means
Management and Monitoring of IT Equipment:
-Update antivirus software
-Implement backup and data-protection procedures
-Ensure the maintenance and correct use of IT equipment
-Provide technical assistance to teams and organize training sessions
Transport Management:
-Responsible of the organization of transport, whether for passengers or freight (Log Cluster, private company)
-Prepare all documentations related to the transport
Storage Management:
-Select storage locations and create a plan for the development and security of these sites
-Ensure material is stored under suitable conditions and monitor expiration dates
-Ensure procedures are followed as stock is checked in and out
-See that all documentation linked to stock is complete and correct
-Supervise monthly physical stock inventory
Base Maintenance:
-Ensure the maintenance of the base with his team or with local worker
-Upgrade and develop facilities for the leaving area of the expatriate.
Human Resource Management:
-Analyse and quantify logistics personnel needs
-Recruit, train and supervise the logistics team
-Conduct performance reviews for members of the logistics team
-Organize formal team meetings at regular intervals
Security:
-Implement team safety measures as determined by the coordination team
-Train teams in safety rules and procedures
-Pass on any security-related information to his/her line manager
Reporting/Capitalization:
-Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
-Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
-Consolidate logistics packs monthly and pass on to the logistics coordinator
-Provide the logistics coordinator with all information needed to draft intermediary and final reports
-Pass on purchasing reports for closed programs to the coordinators at the established frequency
Profile:
Education
-Bachelor’s degree or equivalent
Experience
-Minimum of 1 year logistic management experience in humanitarian relief contexts
-Demonstrated knowledge of logistic procedures, preferably experienced in a developing country
-Experience in security management
-Experience in conflict/post-conflict contexts, preferably with experience in supporting emergency response
-Management and supervisory experience
-Previous experience in South Sudan is major advantage
-Previous experience with SOLIDARITES INTERNATIONAL would also be a major plus Skills
-Strong organizational skills is require and capacity to prioritize
-Sense of creativity and initiative and good problem solving skills
-Basic technical knowledge in mechanic, electricity
-Training skills
Language:
-Both fluent in English and French, Arabic is an asset
Computer skills:
-Proficient in the use of MS Office
-Computer maintenance
STATUS
Salaried post: According to experience from 1440 euros gross per month, , plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 6OO usd.
Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment.
-Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
-Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a 7-day break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 14-day period after six months spent on the mission (Solidarités will cover travel costs).
DURATION OF THE MISSION:
6 months beginning 15/02/2013
CONTACT:
Marie Béatrix Carrale
How to apply:
Please send your CV and cover letter on our site.
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