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Program Assistant

Job Category:Global Maize Program
Position Title:Program Assistant
Type of Contract:Nationally Recruited Staff
Location:Mexico
Desired Skills:
Description:
We are seeking a dynamic, self-motivated, and service-orientated professional for the position of Program Assistant in the Global Maize Program.
The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit research and training organization with partners in over 100 countries. Please refer to our website for more information:www.cimmyt.org
The position will be based at CIMMYT’s Main Campus (located 45 km northeast of Mexico City, Mexico).
Specific responsibilities of this position will include:
  • Provide general and finance administrative support to the Program’s Manager and the Program’s Administrator, including but not limited to: management of correspondence, preparation of meetings (and minute taking), preparation of documentation and reports related to the project, payments and logistics.
  • Provide monitoring and support in all routine matters as requested by supervisor and in cases of absence, in order to keep abreast of all commitments and tasks of the area.
  • Program meetings and travel as required, including all logistical aspects related to travel.
  • Assist in all communications with other members of the organization, external stakeholders, follow up to meetings and other key issues related to the area.
  • Manage the Program’s vehicles as required, including preparation of gasoline vouchers, arrangement of exit permits, organization of vehicle assignments and servicing arrangements, and other related activities.
  • Perform other support tasks as required, including filing, teleconferences, etc. Task includes reviewing, filtering and referring emails to appropriate persons; assure internal meeting documentation, and deal with correspondence and writing letters.
  • Perform any other tasks, as directed by supervisor.
We are seeking candidates with the following qualification, skills and attitudes:
Essential
  • BA/BS in Administration, Finance or related area.
  • Minimum 3 years of experience in a corporate environment, and 2 years of experience in an area related to finance or administration.
  • Excellent written / oral communication and presentation skills.
  • Advanced level of English.
  • Proficiency in MS Office suite and advanced internet skills.
  • Ability to work under pressure and customer service orientation.
  • Effective teamwork. Strong level of cultural sensitivity to understand the needs of all staff and partners.
  • Ability to work with different nationalities, under pressure and as a member of diverse work team.
Desirable
  • ERP experience and knowledge of Project Management Software (MS Project, PMP or similar).
  • Knowledge of an additional language (such as Spanish).

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes Year-end Bonus (40 days), Vacation Premium (56%), Life Insurance and Medical Insurance, Supermarket Coupons, Savings Fund, Social Mexican Benefits (IMSS, SAR / Infonavit).  

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.

To apply for this position click on the "Apply to Job" button or email cover letter and CV no later than Monday, 22 April, 2013 to Human Resources, CIMMYT (Email:nrsrecruitment@cgiar.org / Please indicate Position Reference number: N13142 in the header of your email). For further information on the selection process, please contact Guillermo Flores, Staffing Specialist, at g.flores@cgiar.orgPlease note that only short-listed candidates will be contacted.