Purchasing Co-ordinator eProcurement

Salary:  £20,172 -  £23,352 pa + excellent benefits package

Our client is seeking a Purchasing Co-ordinator to provide its Purchasing Office support in respect of the eProcurement system and provide support to Procurement Managers in delivering eProcurement efficiencies as part of overall commodity strategy for the institution.

The University of Warwick is one of the UK’s leading universities with a reputation for excellence in its research and teaching. It is a dynamic and innovative organisation that provides a fertile environment for a challenging and progressive career to play an active part in delivering the University’s mission to establish itself as a world leader in research and teaching. The University values the profession and its contribution to its wellbeing. 

Duties and Responsibilities

Provide Purchasing Office support in respect of the eProcurement system 

• Supplier on-boarding.
• Recommendation of supplier set up type – hosted catalogue, punch-out, non-catalogue.
• Analysis of supplier online catalogues.
• Price file verification – you will be expected to resolve issues with the supplier prior to Escalation to the Purchasing Manager.
• Attributes flagging – in line with Procurement Policy.
• Monitor the number of hosted catalogue in order to ensure most appropriate use to achieve best value for money and in line with contract with eProcurement system provider.
• Cost benefit analysis of adding further hosted catalogues once current contractual limit has been reached.

Analysis of supplier usage via MI reports from the eProcurement tool and SAP

• Identification and prioritisation of suppliers to onboard onto the system.
• Review activated suppliers and present recommendations for supplier blocking to the Deputy Head of Purchasing and Insurance.
• Review supplier set up type and present recommendations for development e.g. non catalogue to catalogue.
• Report opportunities to Purchasing Managers to inform commodity strategy e.g. further supplier on-boarding, supplier reduction, savings / lost savings reports, core list analysis.
• Provide approved supplier compliance reports from the system to the Purchasing Co-Ordinator responsible for the Supplier Audit.

Procurement Procedures 

• Determine and lead plans for certain commodity specific areas, taking responsibility for implementing contracts and ensuring contract compliance.
• Conduct compliant tenders, rfqs or mini competitions via In-Tend.
• Lead negotiations with suppliers when agreeing contract terms within specific categories.
• Promote best purchasing practises within the University, providing advice on Financial Procedure 15, approved suppliers and their pricing as required.
• Monitor tenders through the In-Tend system. Correspond with suppliers where necessary and upload tender documents as required.

Person Specification

• Experience gained in a busy (ideally purchasing) office, requiring attention to detail and a high level of analytical skills.
• A good understanding of procurement processes in relation to supplier relationships, tendering and procurement cycle.
• Excellent attention to detail with a high degree of numerical accuracy.
• Good analytical skills to manipulate and interpret data with high level of spreadsheet experience and ability to adapt relevant data and use basic functions including vlookup, if, pivot tables.
• A good understanding of software packages and corporate finance systems particularly MS Office and SAP.
• The ability to produce and present meaningful, accurate and concise written and numerical reports.
• Ideally have an understanding of SAP Purchase Order module and how information entered onto Purchase Orders links into other areas of SAP e.g. GL coding, project reporting etc.

For a full briefing pack, including a job description and application details, please contact Search Higher, who have been exclusively retained for this appointment on 024 7698 0893 or at warwick@searchhigher.co.uk via the Apply button below.

The closing date for applications is 30th April 2013. 

Job Reference: Warwick1307
Phone: 024 7698 0893