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Administration and Finance Officer

6:27:00 PM

Job Reference Number

EMR/ACNP/PACW/ADMIN

Job Type

International Development Assistance/Emerging Markets

Schedule

Fixed Term

Job Location

Australasia; Fiji

Job Summary

Pacific Women Shaping Pacific Development (Pacific Women) was announced by the Australian Prime Minister at the Pacific Island Leaders’ Forum meeting in August 2012.  It commits up to $320 million over 10 years in the 14 Pacific Islands Forum member countries.
The overarching goal of Pacific Women is to improve the opportunities for political, economic and social advancement of Pacific Women.
Pacific Women has seven key result areas:
  • Improve women’s leadership and decision-making opportunities
  • Increase economic opportunities for women
  • Reduce violence against women and expanding support services
  • Enhance the evidence base to inform policy and practise
  • Strenghten women's groups and coalitions for change
  • Support attittudinal change towards gender and women's agency
  • Improve gender outcomes in education and health.
The Administration and Finance Officer will support the Inception Hub Coordinator other team members in all areas of office administration and activity implementation. As a locally engaged staff member, the Administration and Finance Officer will work in a team with Pacific Women colleagues and key stakeholders from various organisations throughout the region. This will require the Administration and Finance Officer to establish and maintain harmonious and effective relationships and undertake all duties to a professional standard.

Key Responsibilities

​The Administration and Finance Officer will undertake the specific responsibilities described below.
  • Maintain accurate and up-to-date electronic and manual filing systems, including for personnel (Inc timesheets and payroll) and other records.
  • Maintain Program Administration Manual, ensuring currency of all standard documents and templates (policies, procedures, work instructions and forms).
  • Undertake procurement of equipment and office supplies, including office consumables equipment and stationery.
  • Support adviser mobilisation in cooperation with the Regional Administrator (Melbourne) including travel, accommodation and visa arrangements.
  • Provide logistical and administrative support for all Program travel, events and activities, including hotel and venue booking, flights and visa arrangements.
  • Coordinate procurement processes
  • Manage day-to-day Secretariat Support Office expenditure (FJD account), including petty cash, processing of payroll, and payment of invoices. Data entry of source documents in MYOB and reconciliation of MYOB FJD account on a monthly basis.
Duties may be varied from time to time by the Inception Hub Coordinator to meet changing Program needs.

Other Requirements

Skills and experience required:
  • Experience in general office administration, including written correspondence, record-keeping and travel arrangements.
  • Experience arranging events (meetings, workshops, etc) and associated travel.
  • High level computing skills including word processing, spreadsheets and email. Proficiency in MYOB accounting software is highly desirable.
  • Experience in basic accounting / book keeping.
  • Strong communication skills, both verbal and written.
  • Enthusiasm to work as part of a small team and independently.

Employee Benefits

​This is a locally engaged position, open to Fijian nationals or permanent residents who have the authority to live and work in Fiji. Attractive package based on local conditions.
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Duration: Full time Temporary until November 2014
 
If you are interested in this position, please submit a detailled CV (4 pages) and a cover letter (2 pages) by 31 March 2014 AEST.
 
Cardno is an equal opportunity employer and is committed to child protection. Any offer of employment will require a Criminal Record Checks.

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