Executive Assistant
Executive Assistant's play a crucial role in supporting and extending the capacity of Avaaz's senior staff, and flexibly adding value across all aspects of Avaaz's global activities. Drawing on excellent briefing, creative thinking and logistical talent you will not only support other staff, but also tackle challenging operational tasks across human resources, finance, legal, and all administrative functions of Avaaz.
This is an exciting position at the heart of one of the most innovative and promising public organizations in the world today. It offers a unique platform from which to develop and pursue large-scale social change efforts. This position will be part of the Operations team.
Responsibilities
- Providing administrative and personal assistance to senior staff and/ or the CEO (and other team members as time permits)
- Conducting research, fact-checking, proofreading and preparing briefings as requested
- Organising schedules, meetings, travel and logistics for senior staff and other Avaaz team members
- Facilitating quick and easy communication between senior staff and the rest of the team
- Managing campaign budgets and coordinating with the Operations team to ensure legal and policy compliance
- Track and manage core priorities for senior staff, supporting them to stay on the highest value tasks.
- Designing and implementing systems to improve efficiency and accountability within the campaigns team and particularly as relates to the Operations team
- Ensuring timely invoicing, expense and credit card reporting for senior staff (and other team members as time permits)
- Other administrative and organizational tasks as part of the Operations team as needed.
Fluency in English is a requirement. Fluency in other languages is desirable, especially German, French and Spanish. We are also looking for staff in the Europe/ Africa and Americas timezones, and based in New York.
Qualifications
- Budget management experience. Finance and/or accounting experience preferred.
- Strong computer skills. Google mail and docs management experience preferred.
- Excellent written and oral communication skills.
- Extremely detail-oriented, conscientious, and self-motivated.
- Ability to adjust quickly to changing conditions and requirements.
- Demonstrated commitment to social justice.
- Fluency in English is a requirement, other languages are an asset.
Location
Avaaz is a virtual organization, with most of our work done over email, telephone and Skype. Our staff are based in cities all over the world and meet at team retreats twice per year. This particular position is based in Chicago, and our office is in Logan Square.
How to apply
To Apply
Interested candidates should apply via the web form athttp://www.avaaz.org/job_application_form or email your resume and cover letter to elana@avaaz.org.
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