Administration Assistant: Maintenance AngloGold Ashanti

AngloGold Ashanti (AGA) is the world's third largest gold producer with 20 operations in 10 countries on four continents.   AGA employs over 62,000 people globally.  In Australia, AGA operates the Sunrise Dam Gold Mine and is developing the Tropicana Gold Mine in which it has a 70% interest and is manager.  Independence Group NL holds the remaining 30%.  The Sunrise Dam and Tropicana operations are both situated in WA.
Tropicana represents the most significant Australian gold discovery of the last decade.  The new, large scale open pit gold mining operation will produce 3.45 million ounces over a 10 year mine life (approved project).  Construction began in 2011 and first gold is anticipated in the December quarter of 2013.

We are now seeking an experienced Administration Assistant to join our Maintenance team for the Tropicana Gold Mine.

Accountable to the Maintenance Manager, this role is responsible for providing administrative support to the Maintenance Department. This role is based initially Perth based moving to an 8/6 FIFO roster in 2013.

The main tasks of the role include but are not limited to:

• Coordinate site access requirements for all Maintenance personnel, including receiving, checking and filing appropriate documentation, site entry forms, site screenings and GSDU checks, obtaining approval from the Manager and liaising with personnel and contractors as to the outcomes

• Coordinate new starter arrivals and visits as well as processing external accommodation, flight, car bookings as required.

• Maintain and update the Department roster in InFlight and process any changes
• Coordinate meetings for the Department
• Reconcile and process progress claims
• Monitor SAP invoice payments - initiate and coordinate purchase requisitions, purchase orders and service entries.

• Data entry including maintenance timesheets and information in SAP.

• Maintain training plans and records

• Maintenance reception - answering all incoming telephone calls, greeting all visitors to the maintenance office and primary communicator in emergencies.
• Word processing and distribution of documents, compilation and binding of internal and external reports, filing of documents electronically and maintenance of computer files.
• Assist Maintenance Planners and Technicians in a ‘hands on' capacity in execution of maintenance tasks, and recording sequence of tasks.
• Publish mechanical and electrical work practices and procedures in conjunction with members of maintenance team.
• Distribution of inwards and outwards mail.
• Maintain general office supplies, stationery and maintenance crib supplies to appropriate levels.
• Provide secretarial support to Maintenance Manager as and when requested.

The ideal candidate will possess:

• Proficient in MS Office software, and database software
• Effective written and oral communication.
• Experience in safety, health and environmental management in the workplace.
• Proficient in software such as SAP and INX (InFlight, InControl and InTuition).
• Effective written and oral communication skills, including report collation, and procedural training documentation.
• WA C Class Driver's Licence.

Experience in a similar administration role, preferably within a maintenance team will be held in high regard.

To be successful in this role you will also need to share AngloGold Ashanti's values and its commitment to safety and the environment.

For further information please contact Nicola McRobbie - Recruitment Specialist nmcrobbie@anglogoldashanti.com.au
Recruitment Agency referrals will not be accepted for this role
Please apply online at http://careers.anglogoldashanti.com/
Please note - only candidates who are successfully shortlisted will be contacted


Applications Close: 23/12/2012 10:00 PM