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Administrative Officer, GIZ Office Dhaka

9:00:00 PM

On behalf of the German Government, GIZ Bangladesh invites applications from qualified candidates to fill in the position ofAdministrative Officer, GIZ Office Dhaka, Position-1, post with duty station in Dhaka.
Responsibilities
  • Dealing with all basic questions arising in this area
  • Identifying administrative problems and issues and assisting in formulating implementation-oriented solutions
  • Monitoring the assigned internal admin areas of works properly to ensure its smooth functioning and cost effectiveness
  • Managing the knowledge by disseminating and documenting know-how, experience and information
  • Contribute further in developing the Internal Admin division.
Tasks
  • Monitor and Supervise the activities of the service providers' task (eg. regular and weekends)
  • Ensure regular monitoring and maintenance of office equipments like; Generators, Sub-stations, Elevators, ACs, Photocopier, Fax and other equipments/machines
  • Ensure administrative emergency nature of works of the office / projects are done very promptly
  • Maintains and updates the maintenance database for equipments (eg. Tasks, Price, Rates etc.) and analyse them
  • Monitor and overview the vehicles parking space, carpool, drivers, vehicle support, outsourcing etc.
  • Ensure the cost effective and on time maintenance of the Office facilities
  • Ensure housekeeping and others equipments are updated and functional
  • Demonstrate proactivenes in achieving the admin deliverables and results
  • Performs other duties and tasks at the request of the management
Required qualifications, competences and experience
Qualifications
Formal Education
  • BA/MA in business administration, or sociology (preferably with a focus on Administration and engineering background) or comparable degree
  Professional experience
  • At least 2-3 years of professional working experience in a similar position
  Other knowledge, additional competences
  • Good working knowledge of ICT technologies (eg. phone, fax, email, internet etc.) and computer applications (e.g. MS office, MS Excel, Power point etc.)
  • Good knowledge on Administration with initial work experiences
  • Brilliant interpersonal skills with team playing aptitude
  • Good Language skills (both in writing and speaking)
  • German Language skill will be an added advantage
  • Willingness to up-skills as required by the tasks to be performed – corresponding measures are agreed with management
We only accept electronic applications. Please send your complete and current resume with two references along with a recent passport size photograph, a cover letter describing relevant/specific experience and suitability for the position by January 10, 2013, to GIZ. If you have an email client installed, just click Email, otherwise please send your application via email tojobs@gizbd.org with the subject line.
“Administrative Officer, GIZ Office Dhaka”. No phone calls please. Only short-listed candidates will be contacted.

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